Director of Facilities

KEY RESPONSIBILITIES

• Manage facilities team (six to eight people) and establish / enforce communication chain of command
• Oversee the completion of preventive maintenance and reactive repair maintenance activities
• Work with facilities team to respond to and coordinate all emergency call activities, as necessary
• Ensure building staff requests are being responded to in a timely manner through the online ticketing system (CMMS)
• Manage facilities team in coordinating required governmental inspections, and to ensure that regular inspections of all areas of the building are being completed as expected
• Manage facilities team in ensuring compliance with local, state, and federal regulations, which includes maintaining up-to-date building documentation and certifications
• Ensure compliance with local regulations regarding vendor procurement
• When necessary, oversee and assist facilities team in obtaining and leveling bids for recommendation to School Staff and Facilities Team
• Assist in developing and managing facility budget with collaboration from Facilities team, School Staff, President and Finance department
• Review and submit invoices in web-based accounting software
• Attend necessary school meetings to support facilities team
• Hold facilities team and outside vendors accountable to ensure the strategic plan is implemented and managed, as intended
• Oversee and coordinates the custodial staff and cleaning services for four school facilities. Manage custodial schedules to ensure adequate coverage for all shifts, including evenings, weekends, and holidays as needed.
• Maintain inventory of cleaning supplies, equipment, and materials. Order supplies and manage procurement processes while adhering to budgetary constraints.
• Conduct regular inspections of facilities to ensure cleanliness and maintenance standards are met. Address and resolve any issues related to the condition of the buildings.
• Event Coordination: Collaborate with school administrators, teachers, and external parties to plan and execute a variety of events, including school functions, community meetings, and special events.
• Setup and Breakdown: Oversee the setup and breakdown of event spaces, including arranging furniture, and ensuring the venue is prepared for events.
• Post-Event Clean-Up: Ensure that post-event clean-up is conducted efficiently and thoroughly, including the removal of debris, restoration of the venue to its pre-event condition, and inventory check of supplies and equipment.

QUALIFICATIONS

• Bachelor's degree in engineering, facilities, real estate, project management, or a related field; AND five (5) years of facilities and maintenance experience at a management level; OR an equivalent combination of education, training and experience.
• Preferred certifications and designations: FDNY S12, S13, S95, Q01 (RSOE - Refrigeration System Operating Engineer), BOMI's RPA/FMA, or IFMA's CFM. FDNY Certificates of Fitness S12, S13, S95 required within 90 days of starting this role.
• Multi-site experience required.
• Demonstrate general knowledge, experience, and proficiency in various areas of maintenance, including plumbing, painting, carpentry, masonry/concrete/tile work, window glazing, electrical systems, mechanical systems, HVAC and boiler systems, roof repair, plastering/spackling, field/playground maintenance, and furniture repair.
• Demonstrated knowledge of city, state and federal rules and regulations required for the operation and oversight of a school facility and related capital projects.
• Fluency with Client system and knowledge of Microsoft Office, Google Suite, and Excel. Willing to learn new software programs as needed.
• Extreme flexibility, with a strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities
• Strong organizational skills, attention to detail, and follow-through
• Planning, organizing, supervising, reviewing, and evaluating the work of others.
• Training others in policies and procedures related to the work.
• Developing effective work teams and motivating individuals to meet goals and objectives.
• Providing customer services in the most cost effective and efficient manner.
• Preparing clear and concise reports, correspondence and other written materials.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all-inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

• Stand, walk, bend, reach overhead, lift heavy objects, climb ladders, work at heights, and in tight spaces
• Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls
• Use close vision, color vision, peripheral vision and depth perception along with the ability to focus.