HR Associate
Apply NowCompany: King County, WA
Location: Seattle, WA 98115
Description:
Salary : $79,809.60 - $101,171.20 Annually
Location : Seattle, WA
Job Type: Special Duty Assignment or Term Limited Temp (TLT)
Job Number: 2025MT23757
Department: MTD - Metro Transit
Division: Enterprise Employee Services
Opening Date: 02/13/2025
Closing Date: 2/27/2025 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: Z3 : KC Personnel Guidelines
Full- or Part-Time: Full Time
Summary
Learn how Metro connects you with what matters
**This position is open to current King County employees. We are not accepting external applications at this time. **
Metro Transit's Employee Services is seeking a skilled Human Resources Records Management Associate (HR Associate) to provide records management, analysis, and guidance to department members at all levels and ensure compliance with public records regulations.
In connection with this role, you will contribute to the management of complex projects, participate in the development of training programs, and handle incoming records requests from both internal and external customers. Additionally, you will provide support to agency staff by promoting records management best practices and utilizing various electronic records management programs.
Work is performed under limited supervision, requiring independent judgment to evaluate agency records management practices and systems to select the most effective methods, procedures, and courses of action from several possible alternatives to achieve best practices, compliance, and risk mitigation, limiting the agency's liability.
Work is focused on operational and human resource records system management, therefore requiring general knowledge and skills pertaining to human resource best practices, contract interpretation, and clear, detailed responses to customer requests.
Position Information: This recruitment will be used to fill one (1) Human Resources Records Management Associate (HR Associate) Term Limited Temporary/Special Duty Assignment vacancy.
Job Duties
Applying equity and social justice principles is a daily responsibility and foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of this work. As a Human Resources Records Management Associate, you will:
Experience, Qualifications, Knowledge, Skills
We are looking for candidates who have:
Highly competitive candidates will have (desired, but not required):
Supplemental Information
Who May Apply:
This recruitment is open ONLY to current King County employees. We are not accepting external applications currently.
To Apply
The following application materials are required:
An online King County application. Updated with accurate contact information, and relevant work history going back at least 10 years (or more, if necessary), with all job duties, dates of employment, and reasons for leaving explained clearly. Completed supplemental questions. A cover letter. In your cover letter please tell us why you are interested in this job and how your experience, skills and/or education have prepared you for this position.
Application materials will be screened for competitiveness, completeness, and written communication skills. The most competitive candidates may be invited to participate in one or more interviews and possibly other selection process elements. Final offers are contingent on successful completion of reference checks and/or a record review.
NOTE: Please answer ALL questions in the online employment application itself, with each of your jobs during the last 10 years listed (listing each position for each employer separately), duties explained, reasons for leaving etc.
Applications that are not complete, or do not include the required materials, may be rejected as incomplete, and not advanced in the process. Applicants who are unable to apply online should follow the instructions under Application Tips and FAQs at:
Work Schedule
This position is non-exempt from the provisions of the Fair Labor Standards Act and overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday. Work hours are comprised of a 40-hour workweek within core hours of workday, normally 6:00 a.m.-6:00 p.m., Monday through Friday.
The work associated with this position will be performed or conducted through a combination of teleworking, onsite work, and meetings. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Work Location
The primary location of the position is at the King Street Center, 201S.JacksonSt., Seattle, WA 98104. However, this will be a hybrid position (teleworking and in office). The work associated with this position will be performed or conducted through a combination of teleworking and onsite work and meetings. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Union Membership: This position is not represented by a union.
ClassCode:2231101/Human Resource Associate
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact: Manal Tirhi
Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO)Employer.
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
Please explain your familiarity with the different types of HR Records found in a typical Personnel file. (such as Training records, Different kinds of PCNs (Personnel Change Notifications), Leaves, and Performance Records such as discipline types)? Please list any other types of HR Records you are familiar with that are not typically found in an HR Personnel file, but they could be. (such as Industrial Leave, Paid parental leave, LWOP, Uniform Services Leave, Performance Improvement Plans, etc.).
02
Which of the following knowledge, skills, or experience do you possess? (select all that apply)
03
Which of the following most closely describes your skill level with OneDrive?
04
How would you rate your proficiency in utilizing Adobe applications?
05
Which of the following desired qualifications do you possess? (select all that apply)
06
Do you have any relatives employed by King County? A relative is defined as a parent, child, sibling, spouse or domestic partner, aunt or uncle, niece or nephew, grandparent, grandchild, in-laws, children, or relatives of a domestic partner.
07
If you answered yes to the previous question, does your relative work for King County's METRO Transit Department?
08
If you answered yes to the previous question, please provide the Division of King County Metro that they currently work in. Select one.
09
Which of the following choices most closely describes your skill level with Microsoft Excel?
10
If you answered yes to the previous question, please provide the employee's name, position, and your relationship.
11
I certify that the statements made by me on the application and supplemental questions are, to the best of my knowledge, true, complete and correct. I understand that any misrepresentation or material omission of fact on this or any other document required by King County may constitute grounds for rejection, or if employed by King County, for disciplinary measures, including dismissal.
Required Question
Location : Seattle, WA
Job Type: Special Duty Assignment or Term Limited Temp (TLT)
Job Number: 2025MT23757
Department: MTD - Metro Transit
Division: Enterprise Employee Services
Opening Date: 02/13/2025
Closing Date: 2/27/2025 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: Z3 : KC Personnel Guidelines
Full- or Part-Time: Full Time
Summary
Learn how Metro connects you with what matters
**This position is open to current King County employees. We are not accepting external applications at this time. **
Metro Transit's Employee Services is seeking a skilled Human Resources Records Management Associate (HR Associate) to provide records management, analysis, and guidance to department members at all levels and ensure compliance with public records regulations.
In connection with this role, you will contribute to the management of complex projects, participate in the development of training programs, and handle incoming records requests from both internal and external customers. Additionally, you will provide support to agency staff by promoting records management best practices and utilizing various electronic records management programs.
Work is performed under limited supervision, requiring independent judgment to evaluate agency records management practices and systems to select the most effective methods, procedures, and courses of action from several possible alternatives to achieve best practices, compliance, and risk mitigation, limiting the agency's liability.
Work is focused on operational and human resource records system management, therefore requiring general knowledge and skills pertaining to human resource best practices, contract interpretation, and clear, detailed responses to customer requests.
Position Information: This recruitment will be used to fill one (1) Human Resources Records Management Associate (HR Associate) Term Limited Temporary/Special Duty Assignment vacancy.
Job Duties
Applying equity and social justice principles is a daily responsibility and foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of this work. As a Human Resources Records Management Associate, you will:
- Research and manage assigned, simple requests (Level 1 Records Requests) under the guidance of the HR Project Lead or PPM II.
- Be skilled in problem-solving, organized in work planning, making timely and quality decisions, and working effectively with diverse and multi-disciplinary staff and customers.
- Coordinates and prepares collection of employee records requests (pertaining to Level 1), ensuring compliance with RCW rules and guidelines while interpreting records management policy and facilitating adherence to best practices across Employee Services and Metro divisions.
- Review, organize, categorize, and digitize employee records in accordance with KCC policies. This includes auditing human resource and operational documents, including confidential documents, documents subject to public disclosure, and personnel records within King County records systems.
- Working under the guidance of the HR Project Lead or PPMII to audit the work of others, including audit of source records before destruction according to Disposition After Digitization (DAD)agreements; Work in conjunction with Records and Licensing Services (RALS)staff for proper interpretation and implementation of WA State and KC records management.
- Support the HR Project Lead in administering employee records, such as maintaining and filing employee records, supporting training, and updating the HRIM SharePoint Teams internal page with current policies/procedures pertaining to current Records practices.
- Assist the HR Project Lead and PPM II in gathering records (moderate to high complexity in requests)
- Assist in Records Request Tracker upkeep and email tracking of incoming requests and occasionally assist the Data entry half of the HRIM team in filing current files to Laserfiche.
- Occasional travel for Records Scan projects on-site at different divisions/bases, ongoing and as needed with the rest of the Team.
- Other project-based tasks as assigned to assist the Team include Scanning Projects, file projects, research projects, and Training projects such as email organization (within ECM), Best Practices for Employee Services Teams, & Metro (as pertains to Employee Records).
Experience, Qualifications, Knowledge, Skills
We are looking for candidates who have:
- Familiarity and experience with Washington State and King County retention schedules; knowledge of government records and systems.
- Familiarity and experience with audit and disposition of records; knowledge of records management, indexing, and archival theories and practices.
- Skills in analysis and problem solving, program evaluation.
- Ability to rapidly switch tasks, independently prioritize, and re-prioritize tasks depending on workflow, and work with frequent interruptions.
- Ability to recognize precedent-setting situations, resolve conflict, make difficult decisions, and appropriately escalate issues when necessary.
- Strong customer service skills and a commitment to quality, including establishing, building, and maintaining internal and external customer satisfaction and working cohesively on a small team.
- ProficiencyinMicrosoftOfficeSuiteincludingSharePointandOneDrive. Proficiency in Adobe.
- Proficiency in Project management and change management tools and techniques; experience transitioning from paper to electronic records.
Highly competitive candidates will have (desired, but not required):
- Certified Public Records Officer/WAPRO membership
- SHRM certification and/or experience assisting employees with personnel policy, contract language, employment, and leave inquiries.
- Minimum of one (1) year of experience handling high-volume records management, including handling diverse public disclosure requests, with a demonstrated increase in responsibility for confidential and sensitive records OR any combination of experience/education/training that provides the required knowledge skills and abilities to perform the work.
- Knowledge of King County Human Resource policies, practices and procedures.
- Knowledge of auditing, risk management, and disaster recovery techniques and principles
- Experience with PeopleSoft or other ERP software
- Experience with Laserfiche or other ECM software
Supplemental Information
Who May Apply:
This recruitment is open ONLY to current King County employees. We are not accepting external applications currently.
To Apply
The following application materials are required:
Application materials will be screened for competitiveness, completeness, and written communication skills. The most competitive candidates may be invited to participate in one or more interviews and possibly other selection process elements. Final offers are contingent on successful completion of reference checks and/or a record review.
NOTE: Please answer ALL questions in the online employment application itself, with each of your jobs during the last 10 years listed (listing each position for each employer separately), duties explained, reasons for leaving etc.
Applications that are not complete, or do not include the required materials, may be rejected as incomplete, and not advanced in the process. Applicants who are unable to apply online should follow the instructions under Application Tips and FAQs at:
Work Schedule
This position is non-exempt from the provisions of the Fair Labor Standards Act and overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday. Work hours are comprised of a 40-hour workweek within core hours of workday, normally 6:00 a.m.-6:00 p.m., Monday through Friday.
The work associated with this position will be performed or conducted through a combination of teleworking, onsite work, and meetings. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Work Location
The primary location of the position is at the King Street Center, 201S.JacksonSt., Seattle, WA 98104. However, this will be a hybrid position (teleworking and in office). The work associated with this position will be performed or conducted through a combination of teleworking and onsite work and meetings. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Union Membership: This position is not represented by a union.
ClassCode:2231101/Human Resource Associate
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact: Manal Tirhi
Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO)Employer.
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 12 paid holidays each year plus two personal holidays
- Generous vacation and paid sick leave
- Paid parental, family and medical, and volunteer leaves
- Flexible Spending Account
- Wellness programs
- Onsite activity centers
- Employee Giving Program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
Please explain your familiarity with the different types of HR Records found in a typical Personnel file. (such as Training records, Different kinds of PCNs (Personnel Change Notifications), Leaves, and Performance Records such as discipline types)? Please list any other types of HR Records you are familiar with that are not typically found in an HR Personnel file, but they could be. (such as Industrial Leave, Paid parental leave, LWOP, Uniform Services Leave, Performance Improvement Plans, etc.).
02
Which of the following knowledge, skills, or experience do you possess? (select all that apply)
- Familiarity and experience with Washington State and King County retention schedules; knowledge of government records and systems.
- Familiarity and experience with audit and disposition of records; knowledge of records management, indexing, and archival theories and practices.
- Project management and change management tools and techniques.
- Experience transitioning from paper to electronic records.
- None of the above
03
Which of the following most closely describes your skill level with OneDrive?
- None, but willing to learn.
- Very Limited. Limited exposure, basic file storage.
- Beginner. Comfortable with basic file sharing and collaboration features.
- Intermediate. Proficient in leveraging advanced functionalities, such as version control and sharing settings.
- Advanced. Extensive experience, utilizing OneDrive for seamless collaboration, file organization, and integration with other applications.
04
How would you rate your proficiency in utilizing Adobe applications?
- None, but willing to learn
- Beginner-Limited experience with Adobe apps
- Intermediate-Comfortable using Adobe Apps for basic tasks
- Advanced-Proficient in utilizing Adobe apps for complex designs and projects
- Expert-Extensive experience and Mastery of Adobe apps, contributing to innovative and high quality outcomes.
05
Which of the following desired qualifications do you possess? (select all that apply)
- Certified Public Records Officer/WAPRO membership
- SHRM certification and/or experience assisting employees with personnel policy, contract language, employment, and leave inquiries.
- Knowledge of King County Human Resource policies, practices and procedures.
- Knowledge of auditing, risk management, and disaster recovery techniques and principles
- Experience with PeopleSoft or other ERP software
- Experience with Laserfiche or other ECM software
- Experience with query building (SQL)
- None of the above
06
Do you have any relatives employed by King County? A relative is defined as a parent, child, sibling, spouse or domestic partner, aunt or uncle, niece or nephew, grandparent, grandchild, in-laws, children, or relatives of a domestic partner.
- Yes
- No
07
If you answered yes to the previous question, does your relative work for King County's METRO Transit Department?
- Yes
- No
08
If you answered yes to the previous question, please provide the Division of King County Metro that they currently work in. Select one.
- Bus Operations Division
- Capital Division
- Employee Services Division
- General Manager's Office
- Facilities Division
- Finance & Administration Division
- Marine Division
- Mobility Division
- Rail Division (including Streetcar)
- Safety, Security & Quality Assurance
09
Which of the following choices most closely describes your skill level with Microsoft Excel?
- None, but willing to learn.
- Very limited. I have completed training, but have not used it much.
- Beginner. I am able to: create, open and save spreadsheets; cut, paste and delete cells; enter numbers; change font size, margins and paper size; print and use the print preview.
- Intermediate. In addition to the beginner-level skills, I am also able to: use the insert and auto-sum function; replace text; change the format of numbers to currency, percentage, etc.; set print areas; protect cells; display charts, audit and validate data; create formulas; set up filters, link data, use statistical functions.
- Advanced. In addition to the beginner and intermediate-level skills, I am also able to: create macros, perform horizontal lookups, create functions and formulas, use pivot tables, use solver, use goal seek.
10
If you answered yes to the previous question, please provide the employee's name, position, and your relationship.
11
I certify that the statements made by me on the application and supplemental questions are, to the best of my knowledge, true, complete and correct. I understand that any misrepresentation or material omission of fact on this or any other document required by King County may constitute grounds for rejection, or if employed by King County, for disciplinary measures, including dismissal.
- Yes
- No
Required Question