Facilities Projects Coordinator
Apply NowCompany: Montebello Unified School District
Location: Montebello, CA 90640
Description:
Salary : $81,236.04 - $106,804.08 Annually
Location : Montebello and Bell Gardens, CA
Job Type: Full-Time Permanent
Job Number: 2025-02-FPC-RS
Department: Maintenance and Operations
Opening Date: 02/18/2025
Closing Date: 3/3/2025 4:00 PM Pacific
Description
Position Information:
This is an Promotional/Open Competitive recruitment to create an eligibility list for one current opening. Successful candidates are expected to work eight (8) hours a day, five (5) days a week, and twelve (12) months a year.
GENERAL PURPOSE
Under direction, coordinates, oversees and inspects the work of contractors engaged in the construction, renovation and maintenance of District buildings, properties and facilities; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
This is a journey-level technical class responsible for the coordination and inspection of construction, renovation and maintenance projects performed by contractors on District properties, including buildings, structures, grounds, athletic fields, playground equipment and related facilities.
Duties
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
1. Coordinates, oversees and inspects the work of contractors engaged in construction, renovation, maintenance and repair projects on District buildings, structures, grounds and facilities.
2. Inspects buildings and facilities to determine renovation, maintenance and repair needs; advises District staff regarding the best methods for correcting deficiencies; identifies/notifies concerns on possible hazmat/abatement work necessary prior to project start.
3. Conducts pre-construction conferences on assigned projects; prepares design and construction cost estimates for assigned projects; assists in the preparation of project specifications and bid packages; meets and confers with engineers, architects and other District staff to determine bid specifications; coordinates bidding process with District procurement staff.
4. Monitors construction, renovation and maintenance projects for contract and code compliance; conducts regular site visits to check project progress and compliance; interprets contract documents, technical specifications and plans; issues verbal and written directions; acts as mediator between contractors and District staff; inspects completed work to ensure compliance with all applicable codes, laws and regulations; certifies completion of assigned projects and authorizes contractor payments, as well as authorizing and processing invoices for leased buildings and classrooms.
5. Coordinates the work of certified construction inspectors on assigned projects.
6. Coordinates and participates in project meetings with contractors and District staff.
7. Acts as owner/agent on assigned projects.
8. Prepares acquisitions for construction, renovation and maintenance projects.
Qualifications
MINIMUM QUALIFICATIONS
Knowledge of:
1. Principles and methods used in various building construction and maintenance craft areas.
2. Methods, techniques and materials used in school construction, remodeling and rehabilitation of commercial and mixed-used properties.
3. Basic architectural and construction engineering principles.
4. Basic business contract law.
5. Construction financing procedures and practices.
6. Laws, ordinances and codes regulating building construction and zoning.
7. Appropriate safety and fire prevention methods in construction.
8. Basic business budgeting and accounting principles.
9. Basic computer skills.
Ability to:
1. Review plans, blueprints and specifications for building and related construction and maintenance projects and determine compliance of plans with codes and regulations.
2. Inspect building sites during construction, alteration or repair and enforce a wide range of building, zoning and related codes and regulations.
3. Deal courteously and communicate effectively with a variety of individuals in the course of the work, including the resolution of job-related problems with contractors, architects, engineers and District staff.
4. Maintain accurate records and prepare clear and concise reports and documentation.
5. Make sound judgments within established guidelines.
Education, Training, and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined about is graduation from high school or G.E.D. equivalent; and five years of journey-level experience in one of the building and facilities construction and maintenance fields; or some combination of education, training and experience that produces the requisite knowledge and ability.
Licenses; Certificates; Special Requirements:
A valid California driver's license.
PHYSICAL AND MENTAL DEMANDS
Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation.
Examination Information
Examination Information:
After the evaluation of minimum qualifications, examination parts for this recruitment may include, but are not limited to the following: scored supplemental questionnaire, written exam, performance exam, oral appraisal interview, physical ability test, oral presentation, project assignment, etc.
The Personnel Commission reserves the right to change, alter, cancel, add or modify examination parts, as well as weights and dates.
The District offers eligible employees and their dependents medical insurance coverage with benefits as determined by the MUSD Health and Welfare Benefit Committee.
Vision care, Life insurance and EASE (Employee Assistance Services for Education) benefits are provided at no cost to all bargaining unit employees whose regular assignment is less than 4 hours.
Employees eligible for health and welfare benefits shall be allowed to supplement the District's health and welfare contribution to provide full coverage for all health and welfare benefits.
Questions regarding the definition of "eligible employee" should be directed to the Payroll & Benefits Department who can review your particular employment status and advise accordingly of your eligibility for benefits.
Please click for more information or visit the MUSD Benefits website:
01
INSTRUCTIONS: Your responses to the questions below will be reviewed as part of the recruitment process. Applicants are responsible for providing specific examples of relevant experience. You will not be allowed to clarify your experience once the application is submitted and all information will be reviewed as-is. Make sure to attach all required documents. Only documents attached to your application will be used to evaluate your eligibility for this recruitment. Answer the questions truthfully and accurately. Your responses to these questions will be further evaluated in upcoming test parts, and any sign of intentional misinformation or exaggeration will result in disqualification from the recruitment process and possible bar from future employment opportunities with Montebello Unified School District. The job-related questions are intended to identify the candidates who meet and exceed the minimum qualifications. Candidates deemed MOST qualified will be invited to continue in the recruitment process. Type your name below to indicate that you have read and understood the above statement.
02
All required documents must be scanned and attached with the submission of your application. This classification requires: (1) proof of a high school diploma, G.E.D. equivalent, or higher graduation.(2) a valid California Driver's License Your application will be disqualified if you do not attach these required documents. Type your name below to indicate that you have read and understood the above statement.
03
Do you have a high school diploma, G.E.D Certificate, or proof of higher graduation (i.e. Bachelor's Degree, Graduate Degree, etc.)? Please scan and attach proof of your education to your application. Failure to attach proof of education to your application will result in disqualification from the recruitment process. DISCLAIMER: If you choose to attach transcripts of any kind, the transcripts MUST contain proof of a graduation date on them. Failure to attach transcripts with proof of graduation date will result in disqualification from the recruitment process.
04
Do you have a valid Driver License? Make sure to attach a copy of your Driver's License to your application. Failure to attach proof of Driver's License will result in disqualification from the recruitment process.
05
Do you have valid auto liability insurance? Make sure to attach proof of your auto liability insurance to your application. Failure to attach proof of auto liability insurance will result in disqualification from the recruitment process.
06
This classification requires five (5) years of journey-level experience in one of the building and facilities construction and maintenance fields. Journey level experience applies to those who have completed an apprenticeship program and are experienced workers who are fully qualified to perform the trade without supervision. Have you successfully completed an apprenticeship program and do you have at least five (5) years of related journey level experience in the facilities, construction, maintenance trade?
07
Which of the following statements best describes your work experience coordinating, overseeing and inspecting the work of contractors engaged in construction, renovation, maintenance and repair projects on buildings, structures, grounds and facilities?
08
Regarding the previous question, was this experience gained in a public school district?
09
Which one of the following statements best describes your work experience inspecting buildings and facilities to determine renovation, maintenance and repair needs?
10
Regarding the previous question, was this experience gained in a public school district?
11
Which of the following statements best describes your work experience advising staff regarding the best methods for correcting deficiencies?
12
Regarding the previous question, was this experience gained in a public school district?
13
Which of the following statements best describes your work experience conducting meetings or conference before beginning assigned projects?
14
Regarding the previous question, was this experience gained in a public school district?
15
Which of the following statements best describes your work experience working with others in the preparation of project and bid specifications?
16
Regarding the previous question, was this experience gained in a public school district?
17
Which of the following statements best describes your work experience preparing design and construction cost estimates for assigned projects?
18
Regarding the previous question, was this experience gained in a public school district?
19
Which of the following statements best describes your work experience monitoring construction, renovation and maintenance projects for contract and code compliance with all applicable codes, laws and regulations?
20
Regarding the previous question, was this experience gained in a public school district?
21
Please describe your five years of journey-level experience in one of the building and facilities construction and maintenance fields.Make sure to include the name(s) of your supervisor(s) at the time and contact information. If you do not have such related experience, please type "N/A".
22
Did you attach all the required documents for the classification to your application? Those include: (1) proof of a valid California driver's license.(2) proof of high school diploma or higher. Applicants who fail to attach any one of the required documents will be disqualified from the recruitment process.
23
I affirm with my name below that my responses to the above questions on the attached pages are true and correct to the best of my knowledge. I understand that falsified information, or failure to attach any required document and responses with my Montebello Unified School District Application, will be cause for disqualification.
Required Question
Location : Montebello and Bell Gardens, CA
Job Type: Full-Time Permanent
Job Number: 2025-02-FPC-RS
Department: Maintenance and Operations
Opening Date: 02/18/2025
Closing Date: 3/3/2025 4:00 PM Pacific
Description
Position Information:
This is an Promotional/Open Competitive recruitment to create an eligibility list for one current opening. Successful candidates are expected to work eight (8) hours a day, five (5) days a week, and twelve (12) months a year.
GENERAL PURPOSE
Under direction, coordinates, oversees and inspects the work of contractors engaged in the construction, renovation and maintenance of District buildings, properties and facilities; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
This is a journey-level technical class responsible for the coordination and inspection of construction, renovation and maintenance projects performed by contractors on District properties, including buildings, structures, grounds, athletic fields, playground equipment and related facilities.
Duties
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
1. Coordinates, oversees and inspects the work of contractors engaged in construction, renovation, maintenance and repair projects on District buildings, structures, grounds and facilities.
2. Inspects buildings and facilities to determine renovation, maintenance and repair needs; advises District staff regarding the best methods for correcting deficiencies; identifies/notifies concerns on possible hazmat/abatement work necessary prior to project start.
3. Conducts pre-construction conferences on assigned projects; prepares design and construction cost estimates for assigned projects; assists in the preparation of project specifications and bid packages; meets and confers with engineers, architects and other District staff to determine bid specifications; coordinates bidding process with District procurement staff.
4. Monitors construction, renovation and maintenance projects for contract and code compliance; conducts regular site visits to check project progress and compliance; interprets contract documents, technical specifications and plans; issues verbal and written directions; acts as mediator between contractors and District staff; inspects completed work to ensure compliance with all applicable codes, laws and regulations; certifies completion of assigned projects and authorizes contractor payments, as well as authorizing and processing invoices for leased buildings and classrooms.
5. Coordinates the work of certified construction inspectors on assigned projects.
6. Coordinates and participates in project meetings with contractors and District staff.
7. Acts as owner/agent on assigned projects.
8. Prepares acquisitions for construction, renovation and maintenance projects.
Qualifications
MINIMUM QUALIFICATIONS
Knowledge of:
1. Principles and methods used in various building construction and maintenance craft areas.
2. Methods, techniques and materials used in school construction, remodeling and rehabilitation of commercial and mixed-used properties.
3. Basic architectural and construction engineering principles.
4. Basic business contract law.
5. Construction financing procedures and practices.
6. Laws, ordinances and codes regulating building construction and zoning.
7. Appropriate safety and fire prevention methods in construction.
8. Basic business budgeting and accounting principles.
9. Basic computer skills.
Ability to:
1. Review plans, blueprints and specifications for building and related construction and maintenance projects and determine compliance of plans with codes and regulations.
2. Inspect building sites during construction, alteration or repair and enforce a wide range of building, zoning and related codes and regulations.
3. Deal courteously and communicate effectively with a variety of individuals in the course of the work, including the resolution of job-related problems with contractors, architects, engineers and District staff.
4. Maintain accurate records and prepare clear and concise reports and documentation.
5. Make sound judgments within established guidelines.
Education, Training, and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined about is graduation from high school or G.E.D. equivalent; and five years of journey-level experience in one of the building and facilities construction and maintenance fields; or some combination of education, training and experience that produces the requisite knowledge and ability.
Licenses; Certificates; Special Requirements:
A valid California driver's license.
PHYSICAL AND MENTAL DEMANDS
Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation.
Examination Information
Examination Information:
After the evaluation of minimum qualifications, examination parts for this recruitment may include, but are not limited to the following: scored supplemental questionnaire, written exam, performance exam, oral appraisal interview, physical ability test, oral presentation, project assignment, etc.
The Personnel Commission reserves the right to change, alter, cancel, add or modify examination parts, as well as weights and dates.
The District offers eligible employees and their dependents medical insurance coverage with benefits as determined by the MUSD Health and Welfare Benefit Committee.
Vision care, Life insurance and EASE (Employee Assistance Services for Education) benefits are provided at no cost to all bargaining unit employees whose regular assignment is less than 4 hours.
Employees eligible for health and welfare benefits shall be allowed to supplement the District's health and welfare contribution to provide full coverage for all health and welfare benefits.
Questions regarding the definition of "eligible employee" should be directed to the Payroll & Benefits Department who can review your particular employment status and advise accordingly of your eligibility for benefits.
Please click for more information or visit the MUSD Benefits website:
01
INSTRUCTIONS: Your responses to the questions below will be reviewed as part of the recruitment process. Applicants are responsible for providing specific examples of relevant experience. You will not be allowed to clarify your experience once the application is submitted and all information will be reviewed as-is. Make sure to attach all required documents. Only documents attached to your application will be used to evaluate your eligibility for this recruitment. Answer the questions truthfully and accurately. Your responses to these questions will be further evaluated in upcoming test parts, and any sign of intentional misinformation or exaggeration will result in disqualification from the recruitment process and possible bar from future employment opportunities with Montebello Unified School District. The job-related questions are intended to identify the candidates who meet and exceed the minimum qualifications. Candidates deemed MOST qualified will be invited to continue in the recruitment process. Type your name below to indicate that you have read and understood the above statement.
02
All required documents must be scanned and attached with the submission of your application. This classification requires: (1) proof of a high school diploma, G.E.D. equivalent, or higher graduation.(2) a valid California Driver's License Your application will be disqualified if you do not attach these required documents. Type your name below to indicate that you have read and understood the above statement.
03
Do you have a high school diploma, G.E.D Certificate, or proof of higher graduation (i.e. Bachelor's Degree, Graduate Degree, etc.)? Please scan and attach proof of your education to your application. Failure to attach proof of education to your application will result in disqualification from the recruitment process. DISCLAIMER: If you choose to attach transcripts of any kind, the transcripts MUST contain proof of a graduation date on them. Failure to attach transcripts with proof of graduation date will result in disqualification from the recruitment process.
- Yes
- No
04
Do you have a valid Driver License? Make sure to attach a copy of your Driver's License to your application. Failure to attach proof of Driver's License will result in disqualification from the recruitment process.
- Yes
- No
05
Do you have valid auto liability insurance? Make sure to attach proof of your auto liability insurance to your application. Failure to attach proof of auto liability insurance will result in disqualification from the recruitment process.
- Yes
- No
06
This classification requires five (5) years of journey-level experience in one of the building and facilities construction and maintenance fields. Journey level experience applies to those who have completed an apprenticeship program and are experienced workers who are fully qualified to perform the trade without supervision. Have you successfully completed an apprenticeship program and do you have at least five (5) years of related journey level experience in the facilities, construction, maintenance trade?
- Yes
- No
07
Which of the following statements best describes your work experience coordinating, overseeing and inspecting the work of contractors engaged in construction, renovation, maintenance and repair projects on buildings, structures, grounds and facilities?
- I have limited or no background in this activity.
- I have done parts of this under others' direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
08
Regarding the previous question, was this experience gained in a public school district?
- Yes
- No
09
Which one of the following statements best describes your work experience inspecting buildings and facilities to determine renovation, maintenance and repair needs?
- I have limited or no background in this activity.
- I have done parts of this under others' direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity
10
Regarding the previous question, was this experience gained in a public school district?
- Yes
- No
11
Which of the following statements best describes your work experience advising staff regarding the best methods for correcting deficiencies?
- I have limited or no background in this activity.
- I have done parts of this under others' direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
12
Regarding the previous question, was this experience gained in a public school district?
- Yes
- No
13
Which of the following statements best describes your work experience conducting meetings or conference before beginning assigned projects?
- I have limited or no background in this activity.
- I have done parts of this under others' direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
14
Regarding the previous question, was this experience gained in a public school district?
- Yes
- No
15
Which of the following statements best describes your work experience working with others in the preparation of project and bid specifications?
- I have limited or no background in this activity.
- I have done parts of this under others' direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
16
Regarding the previous question, was this experience gained in a public school district?
- Yes
- No
17
Which of the following statements best describes your work experience preparing design and construction cost estimates for assigned projects?
- I have limited or no background in this activity.
- I have done parts of this under others' direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
18
Regarding the previous question, was this experience gained in a public school district?
- Yes
- No
19
Which of the following statements best describes your work experience monitoring construction, renovation and maintenance projects for contract and code compliance with all applicable codes, laws and regulations?
- I have limited or no background in this activity.
- I have done parts of this under others' direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
20
Regarding the previous question, was this experience gained in a public school district?
- Yes
- No
21
Please describe your five years of journey-level experience in one of the building and facilities construction and maintenance fields.Make sure to include the name(s) of your supervisor(s) at the time and contact information. If you do not have such related experience, please type "N/A".
22
Did you attach all the required documents for the classification to your application? Those include: (1) proof of a valid California driver's license.(2) proof of high school diploma or higher. Applicants who fail to attach any one of the required documents will be disqualified from the recruitment process.
- Yes
- No
23
I affirm with my name below that my responses to the above questions on the attached pages are true and correct to the best of my knowledge. I understand that falsified information, or failure to attach any required document and responses with my Montebello Unified School District Application, will be cause for disqualification.
Required Question