Associate Director of Finance and Operations
Apply NowCompany: University of Maryland
Location: College Park, MD 20740
Description:
Job Description Summary
Organization's Summary Statement:
Reporting to the Director of the Institute for Systems Research (ISR), the Associate Director of Operations & Finance is responsible for all administrative oversight, financial planning and management for the ISR. In this capacity, the Director will act as an advisor to the Institute Director, assist in facilitating effective decisions, and coordinate and execute strategic initiatives. This positon will plan, manage and direct all financial, personnel, payroll, facilities, and operations related issues of the ISR (Budget-over $15 million, Payroll - approximately 300 individuals and Facilities - over 31,000 square feet.).
As part of senior staff team this position is responsible for the day-to-day management of the ISR, interfacing with faculty, students, academic and administrative offices on and off campus. The Associate Director will oversee and manage all financial aspects of the ISR including reconciliation and reporting, manage all aspects of ISR payroll and personnel, and oversee the planning, management, and utilization of space and facilities.
Physical Demands:
Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. The candidate will be required to have close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Preferences:
Extensive experience in contract management, budgeting and financial planning.
Experience in a higher education.
Experience with a wide range of computer software, including spreadsheets, databases, word processing and internet-based and cloud-based office and collaboration systems.
Experience with forecasting systems, project management software systems, Gantt charts, customer relationship management systems and other tools for fiscal tracking and project coordination.
Experience with tools and terms related to government-sponsored research awards and tracking, including grants.gov, Fastlane, MIPRs, and the ability to create statements of work and task orders.
Familiarity with State and University procedures, and with industrial sponsored research; ability to effectively work with university faculty, staff, administrators, and other campus officials.
Ability to manage multiple complex tasks simultaneously, strong organization skills; strong supervisory skills, including strong knowledge of, and experience with, an employee performance review and development system; ability to balance workload amount unit personnel.
Ability to set priorities and work towards these priorities.
Licenses/ Certifications: N/A
Minimum Qualifications
Education: Bachelor's degree from an accredited college or university.
Experience: Seven (7) years of professional budget, finance, accounting, human resources, or operation management experience. Two (2) years of experience supervising or managing professional staff.
Knowledge of human resources policies and procedures, and federal, state, and other applicable human resources related laws, rules, regulations, and ordinances.
Knowledge of accounting systems, financial reporting, and budget preparation and analysis.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multi-task and prioritize assignments.
Ability to acquire, apply and expand knowledge of the University's policies and operating details for sponsored programs.
Additional Job Details
Required Application Materials: Cover letter, resume, list of references, salary history
Best Consideration Date: February 28, 2025
Posting Close Date: NA
Open Until Filled: Yes
Job Risks
Not Applicable to This Position
Financial Disclosure Required
Yes
For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.
Department
ENGR-Institute for Systems Research
Worker Sub-Type
Staff Regular
Salary Range
$145,000 - $165,000
Benefits Summary
For more information on Regular Exempt benefits, select this link.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
EEO/AA Statement
The University of Maryland, College Park is an Equal Opportunity/Affirmative Action Employer; all qualified applicants, including veterans and people with disabilities, will receive consideration for employment. UMD is actively engaged in recruiting, hiring, and promoting underrepresented communities. Please read the entire University of Maryland Equal Employment Opportunity and Affirmative Action Statement of Policy.
Women, Minorities, Disabled, Veterans, and LGBTQ+ Welcome!
Diversity Statement
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
Title IX Non-Discrimination Notice
The University of Maryland (UMD) does not discriminate on the basis of sex, gender identity or expression, sexual orientation, race, color religion, national origin, ethnicity, physical or mental disability, protected veteran status, age, genetic information or any other characteristic protected by law in its programs and activities. Specifically, Title IX prohibits discrimination on the basis of sex in UMD programs and activities, including with respect to admission and employment.
Resources
Search Firm Managed Recruitment
There are some positions that are not advertised on this career site as the search is being managed by a Search Firm.
Please visit the link below to see these available opportunities:
Search Firm Managed Vacancies
Organization's Summary Statement:
Reporting to the Director of the Institute for Systems Research (ISR), the Associate Director of Operations & Finance is responsible for all administrative oversight, financial planning and management for the ISR. In this capacity, the Director will act as an advisor to the Institute Director, assist in facilitating effective decisions, and coordinate and execute strategic initiatives. This positon will plan, manage and direct all financial, personnel, payroll, facilities, and operations related issues of the ISR (Budget-over $15 million, Payroll - approximately 300 individuals and Facilities - over 31,000 square feet.).
As part of senior staff team this position is responsible for the day-to-day management of the ISR, interfacing with faculty, students, academic and administrative offices on and off campus. The Associate Director will oversee and manage all financial aspects of the ISR including reconciliation and reporting, manage all aspects of ISR payroll and personnel, and oversee the planning, management, and utilization of space and facilities.
Physical Demands:
Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. The candidate will be required to have close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Preferences:
Extensive experience in contract management, budgeting and financial planning.
Experience in a higher education.
Experience with a wide range of computer software, including spreadsheets, databases, word processing and internet-based and cloud-based office and collaboration systems.
Experience with forecasting systems, project management software systems, Gantt charts, customer relationship management systems and other tools for fiscal tracking and project coordination.
Experience with tools and terms related to government-sponsored research awards and tracking, including grants.gov, Fastlane, MIPRs, and the ability to create statements of work and task orders.
Familiarity with State and University procedures, and with industrial sponsored research; ability to effectively work with university faculty, staff, administrators, and other campus officials.
Ability to manage multiple complex tasks simultaneously, strong organization skills; strong supervisory skills, including strong knowledge of, and experience with, an employee performance review and development system; ability to balance workload amount unit personnel.
Ability to set priorities and work towards these priorities.
Licenses/ Certifications: N/A
Minimum Qualifications
Education: Bachelor's degree from an accredited college or university.
Experience: Seven (7) years of professional budget, finance, accounting, human resources, or operation management experience. Two (2) years of experience supervising or managing professional staff.
Knowledge of human resources policies and procedures, and federal, state, and other applicable human resources related laws, rules, regulations, and ordinances.
Knowledge of accounting systems, financial reporting, and budget preparation and analysis.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multi-task and prioritize assignments.
Ability to acquire, apply and expand knowledge of the University's policies and operating details for sponsored programs.
Additional Job Details
Required Application Materials: Cover letter, resume, list of references, salary history
Best Consideration Date: February 28, 2025
Posting Close Date: NA
Open Until Filled: Yes
Job Risks
Not Applicable to This Position
Financial Disclosure Required
Yes
For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.
Department
ENGR-Institute for Systems Research
Worker Sub-Type
Staff Regular
Salary Range
$145,000 - $165,000
Benefits Summary
For more information on Regular Exempt benefits, select this link.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
EEO/AA Statement
The University of Maryland, College Park is an Equal Opportunity/Affirmative Action Employer; all qualified applicants, including veterans and people with disabilities, will receive consideration for employment. UMD is actively engaged in recruiting, hiring, and promoting underrepresented communities. Please read the entire University of Maryland Equal Employment Opportunity and Affirmative Action Statement of Policy.
Women, Minorities, Disabled, Veterans, and LGBTQ+ Welcome!
Diversity Statement
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
Title IX Non-Discrimination Notice
The University of Maryland (UMD) does not discriminate on the basis of sex, gender identity or expression, sexual orientation, race, color religion, national origin, ethnicity, physical or mental disability, protected veteran status, age, genetic information or any other characteristic protected by law in its programs and activities. Specifically, Title IX prohibits discrimination on the basis of sex in UMD programs and activities, including with respect to admission and employment.
Resources
- Learn how military skills translate to civilian opportunities with O*Net Online
Search Firm Managed Recruitment
There are some positions that are not advertised on this career site as the search is being managed by a Search Firm.
Please visit the link below to see these available opportunities:
Search Firm Managed Vacancies