Grants Manager
Apply NowCompany: Town of Fairfield, CT
Location: Fairfield, CT 06824
Description:
Salary: $98,500.00 Annually
Location : FAIRFIELD, CT
Job Type: FULL TIME
Job Number: 2025-00042
Department: CHIEF OPERATIONS OFFICE
Opening Date: 02/19/2025
Closing Date: 3/19/2025 11:59 PM Eastern
GENERAL RESPONSIBILITIES
The Grants Manager for the Town of Fairfield reports to the Chief Operating Officer and oversees the three major roles of grant work: Identification, Application, and Reporting & Compliance. The Grants Manager coordinates, develops, processes, and oversees grant application and management, while working closely with department heads, Capital Projects Team, and Operational Management Teams to develop grant proposals and budgets that align with organizational goals and meet funder priorities.
ESSENTIAL DUTIES & RESPONSIBILITIES
Proactively researches, identifies, and secures grants from various funding sources; creates compelling proposals with persuasive language; ensures compliance with grant requirements and deadlines
Reviews, prepares, and submits grant applications on behalf of the Town of Fairfield
Monitors the budgetary and financial aspects of grant use for compliance
Provides leadership, guidance and training in the planning, coordination, and
implementation of grant processes to ensure the quality of grant proposals, reports, and grant-related documentation
Ensures prompt reporting and compliance to grant or contract terms/conditions
Supports the Finance team in preparation of accountability reports and oversight administration of grant funds
Monitors grant administration for compliance and related performance indicators as well as creating tracking processes for quality standards and reporting
Develops, updates, and implements policies and procedures relating to grant administration and grant management
Performs research including needs analysis, literature review and regulations critique to identify problems and determine priorities
Assists Human Resources with negotiations for assigned bargaining units, including proposals that may involve grant funded positions
Prepares contracts and agreements related to grant activities
Monitors use of grant monies awarded to the Town to ensure compliance with the Town's Grant Policy, as well as adherence to all terms and conditions of the grant; facilitates direct grant process
Collaborates with leaders and team members to compile necessary information and documents
Shares funding opportunities with relevant department heads and gathers feedback regarding the Town's eligibility and feasibility of grants
Develops and maintains a database of grants including funding source, status, deadlines, and compliance requirements
Attends meetings of appropriate state, local and regional boards, commissions and/or organizations and performs other liaison functions to coordinate efforts in program areas
Performs other related duties as required.
KNOWLEDGE, SKILLS AND ABILITIES
Ability to perform complex and highly sensitive labor-management and project work
Ability to develop and manage a team committed to, and with highly developed competencies in, customer service, results orientation, and teamwork
Ability to evaluate performance and hold employees accountable, and to make recommendations for the hiring, promotion, disciplinary action, and termination of personnel
Ability to ensure compliance with labor agreements, department policies, and State and Federal laws and regulations
Ability to act with integrity, honesty, transparency and accountability
Ability to maintain confidentiality, tact and diplomacy
Ability to work and be flexible with regard to environment and people
Ability to work independently with very limited supervision, as well as within a team environment
Ability to develop and maintain relationships with key stakeholders
Ability to work in a result-oriented manner, within tight deadlines
Ability to research and identify potential sources for funding through industry contacts, websites, service lists, etc.
Thorough understanding of grant funding policies, procedures, and applicable local, state and federal rules and regulations
Ability to present before Boards and Commissions
Ability to work in an organized and meticulous manner while prioritizing work and resources
Ability to successfully secure and manage multiple grants simultaneously
Ability to effectively manage administrative and/or supervisory level personnel
Strong analytical and budgeting skills; ability to interpret financial data and prepare budgets and financial grant reports
Ability to demonstrate critical writing skills
Ability to perform in a courteous and professional manner at all times
Ability to communicate succinctly and professionally, both orally and in writing
Proficiency in computer software and report writing skills
Qualifications
DESIRED QUALIFICATIONS
Required: Minimum of 3 years of related work experience; demonstrated knowledge of relevant federal and state grants programs; proficiency in critical writing; proficiency with Microsoft Office software and necessary technology to meet the job functions of the
position.
Preferred: Bachelor's/Master's Degree in the areas of business administration, project management, finance, law or related fields with a strong background in grant management and other related administrative functions.
PAY RANGE
AFFILIATION
THE TOWN OF FAIRFIELD IS AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Town of Fairfield to ensure equal employment opportunity for all employees and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, gender identity or expression, sexual orientation or physical and mental disability.
The Town of Fairfield offers a complete benefit package including: paid vacation, holidays and sick; 401(a) retirement plan, medical including health, prescription, dental, life and vision, life insurance, Optional 457 plan.
Location : FAIRFIELD, CT
Job Type: FULL TIME
Job Number: 2025-00042
Department: CHIEF OPERATIONS OFFICE
Opening Date: 02/19/2025
Closing Date: 3/19/2025 11:59 PM Eastern
GENERAL RESPONSIBILITIES
The Grants Manager for the Town of Fairfield reports to the Chief Operating Officer and oversees the three major roles of grant work: Identification, Application, and Reporting & Compliance. The Grants Manager coordinates, develops, processes, and oversees grant application and management, while working closely with department heads, Capital Projects Team, and Operational Management Teams to develop grant proposals and budgets that align with organizational goals and meet funder priorities.
ESSENTIAL DUTIES & RESPONSIBILITIES
Proactively researches, identifies, and secures grants from various funding sources; creates compelling proposals with persuasive language; ensures compliance with grant requirements and deadlines
Reviews, prepares, and submits grant applications on behalf of the Town of Fairfield
Monitors the budgetary and financial aspects of grant use for compliance
Provides leadership, guidance and training in the planning, coordination, and
implementation of grant processes to ensure the quality of grant proposals, reports, and grant-related documentation
Ensures prompt reporting and compliance to grant or contract terms/conditions
Supports the Finance team in preparation of accountability reports and oversight administration of grant funds
Monitors grant administration for compliance and related performance indicators as well as creating tracking processes for quality standards and reporting
Develops, updates, and implements policies and procedures relating to grant administration and grant management
Performs research including needs analysis, literature review and regulations critique to identify problems and determine priorities
Assists Human Resources with negotiations for assigned bargaining units, including proposals that may involve grant funded positions
Prepares contracts and agreements related to grant activities
Monitors use of grant monies awarded to the Town to ensure compliance with the Town's Grant Policy, as well as adherence to all terms and conditions of the grant; facilitates direct grant process
Collaborates with leaders and team members to compile necessary information and documents
Shares funding opportunities with relevant department heads and gathers feedback regarding the Town's eligibility and feasibility of grants
Develops and maintains a database of grants including funding source, status, deadlines, and compliance requirements
Attends meetings of appropriate state, local and regional boards, commissions and/or organizations and performs other liaison functions to coordinate efforts in program areas
Performs other related duties as required.
KNOWLEDGE, SKILLS AND ABILITIES
Ability to perform complex and highly sensitive labor-management and project work
Ability to develop and manage a team committed to, and with highly developed competencies in, customer service, results orientation, and teamwork
Ability to evaluate performance and hold employees accountable, and to make recommendations for the hiring, promotion, disciplinary action, and termination of personnel
Ability to ensure compliance with labor agreements, department policies, and State and Federal laws and regulations
Ability to act with integrity, honesty, transparency and accountability
Ability to maintain confidentiality, tact and diplomacy
Ability to work and be flexible with regard to environment and people
Ability to work independently with very limited supervision, as well as within a team environment
Ability to develop and maintain relationships with key stakeholders
Ability to work in a result-oriented manner, within tight deadlines
Ability to research and identify potential sources for funding through industry contacts, websites, service lists, etc.
Thorough understanding of grant funding policies, procedures, and applicable local, state and federal rules and regulations
Ability to present before Boards and Commissions
Ability to work in an organized and meticulous manner while prioritizing work and resources
Ability to successfully secure and manage multiple grants simultaneously
Ability to effectively manage administrative and/or supervisory level personnel
Strong analytical and budgeting skills; ability to interpret financial data and prepare budgets and financial grant reports
Ability to demonstrate critical writing skills
Ability to perform in a courteous and professional manner at all times
Ability to communicate succinctly and professionally, both orally and in writing
Proficiency in computer software and report writing skills
Qualifications
DESIRED QUALIFICATIONS
Required: Minimum of 3 years of related work experience; demonstrated knowledge of relevant federal and state grants programs; proficiency in critical writing; proficiency with Microsoft Office software and necessary technology to meet the job functions of the
position.
Preferred: Bachelor's/Master's Degree in the areas of business administration, project management, finance, law or related fields with a strong background in grant management and other related administrative functions.
PAY RANGE
- $98,500 Annually
AFFILIATION
- Non-Union, FLSA Exempt
THE TOWN OF FAIRFIELD IS AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Town of Fairfield to ensure equal employment opportunity for all employees and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, gender identity or expression, sexual orientation or physical and mental disability.
The Town of Fairfield offers a complete benefit package including: paid vacation, holidays and sick; 401(a) retirement plan, medical including health, prescription, dental, life and vision, life insurance, Optional 457 plan.