Contract Support Contractor
Apply NowCompany: City of Seattle, WA
Location: Seattle, WA 98115
Description:
Salary: $41.62 - $48.58 Hourly
Location : Seattle, WA
Job Type: Classified Civil Service, Regular, Full-Time
Remote Employment: Flexible/Hybrid
Job Number: 2025-00213
Department: Department of Education & Early Learning
Opening Date: 02/13/2025
Closing Date: 3/4/2025 4:00 PM Pacific
Language Premium: Yes
Position Description
The Mayor and City Council are striving to bring Seattle to the top of the list of cities known for positive change, innovation, and sound financial management. The Department of Education and Early Learning (DEEL) is charged with improving the lives of Seattle families by helping children enter kindergarten prepared to succeed, providing support so students achieve academically and the achievement gap is reduced, and making sure students graduate from high school prepared for college or career. The department strives to embed the City's Race and Social Justice Initiative into its education objectives and seeks staff that value the importance of working together as a government and community to eliminate racial disparities and achieve racial equity. We imagine a city where every student, regardless of language and cultural differences, receives a quality education and feels safe and included.
We have an opportunity to welcome a Senior Grants & Contracts Specialist with strong office and interpersonal skills who will work in DEEL's Finance and Operations Division and play a vital role in producing contracts and processing invoices for schools, community-based agencies, and consultants. Reporting to the Contracts Manager, you will interact directly with DEEL program staff, staff from other City departments, and City community partners to ensure thorough management of the financial resources that are contracted by DEEL. You will work with program staff to develop program scopes of work, performance standards, reporting requirements, budgets, and invoicing requirements. Many individuals will rely on you to produce multiple contracts and other agreements, review contract scopes of work, budgets, and invoices for accuracy and completeness, and develop and manage contract production timelines. You will also have the opportunity to participate in ongoing process improvement projects.
Job Responsibilities
You will be most successful in this role if you possess a combination of the following:
An ability to:
Skills in:
Experience with:
Qualifications
In addition to the qualities mentioned above, you will need to possess the below required qualifications (or a combination of education, training or experience which provides an equivalent background required to perform the work of the class):
OR
OR
Additional Information
This civil-service position is eligible for overtime and is classified as a Grants & Contracts Specialist, Senior and is governed by a collective bargaining agreement between the City and the union, PROTEC17 - Professional Unit. The full pay range for this step-progression position is $41.62 - $48.58 per hour. New employees begin at Step 1 of the pay progression, which is $41.62 hourly. Current City employees' starting rate of pay will be based on Personnel Rules regarding promotions.
First round interviews for this position are tentatively scheduled for Wednesday, March 19 and/or Thursday, March 20, 2025. Second round interviews are scheduled for Thursday, March 27, 2025.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact Lindsey King at to request accommodation.
The work of this position will primarily be performed via telework/remote work. The person in this role will be required to report onsite to work roughly once or twice per pay month, although this may change based on operational needs. Staff members will be expected to report for in-person sessions such as staff meetings, trainings, and other team events. Individual schedules will be based on agreement between the employee and their supervisor.
Individuals selected to fill this position may be eligible to receive Language Premium Pay (SMC 4.20.360), which provides a $200.00 monthly stipend to qualified bilingual employees who are properly evaluated and assigned to provide direct communication in-language, interpretation, or translation services to the public on behalf of the City of Seattle.
Applicants must successfully pass a background check, which will be conducted in accordance with Seattle's Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.
DEEL supports the City of Seattle's Race and Social Justice Initiative to end institutionalized racism by eliminating barriers to access, providing the staff and public with opportunities for growth, and developing equitable access to the programs and services we offer. If you share those values and meet the qualifications, we invite you to apply for this position. Please visit to learn more about the Department of Education & Early Learning.
The recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at:
APPLICATION PROCESS:
Please submit your application at no later than 4:00pm Pacific Time on Tuesday, March 4, 2025To be considered for this position, in addition to completing your application fully, please attach:
This position is open to all candidates that meet the minimum qualifications. The Department of Education & Early Learning values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The Department of Education & Early Learning encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences. If you have questions, please contact Lindsey King at .
#LI-Hybrid
The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.
More information about employee benefits is available on the City's website at:
01
The City of Seattle, including DEEL, plays a vital role in helping to reduce racial disparities and create equitable outcomes for everyone. In your experience, what concepts are important to consider when approaching work that will impact diverse populations and low-income communities? What specific experiences have you had that prepare you for such work?
02
Please describe your proficiency in Microsoft Word, Excel, and Access or Power Map databases.
03
This work will primarily be performed via telework/remote work. You will be required to report onsite roughly once or twice per month for in-person sessions such as staff meetings, trainings, and other team events, although this may change with operational needs. Individual schedules will be based on agreement between the employee and their supervisor. Please confirm your understanding and ability to report onsite as needed.
04
To be considered for this position you must attach both a cover letter and resume to your application. Have you attached these documents? (NOTE: If you imported your resume into the application fields, you must still attach it)
05
Where/How did you hear about this position?
Required Question
Location : Seattle, WA
Job Type: Classified Civil Service, Regular, Full-Time
Remote Employment: Flexible/Hybrid
Job Number: 2025-00213
Department: Department of Education & Early Learning
Opening Date: 02/13/2025
Closing Date: 3/4/2025 4:00 PM Pacific
Language Premium: Yes
Position Description
The Mayor and City Council are striving to bring Seattle to the top of the list of cities known for positive change, innovation, and sound financial management. The Department of Education and Early Learning (DEEL) is charged with improving the lives of Seattle families by helping children enter kindergarten prepared to succeed, providing support so students achieve academically and the achievement gap is reduced, and making sure students graduate from high school prepared for college or career. The department strives to embed the City's Race and Social Justice Initiative into its education objectives and seeks staff that value the importance of working together as a government and community to eliminate racial disparities and achieve racial equity. We imagine a city where every student, regardless of language and cultural differences, receives a quality education and feels safe and included.
We have an opportunity to welcome a Senior Grants & Contracts Specialist with strong office and interpersonal skills who will work in DEEL's Finance and Operations Division and play a vital role in producing contracts and processing invoices for schools, community-based agencies, and consultants. Reporting to the Contracts Manager, you will interact directly with DEEL program staff, staff from other City departments, and City community partners to ensure thorough management of the financial resources that are contracted by DEEL. You will work with program staff to develop program scopes of work, performance standards, reporting requirements, budgets, and invoicing requirements. Many individuals will rely on you to produce multiple contracts and other agreements, review contract scopes of work, budgets, and invoices for accuracy and completeness, and develop and manage contract production timelines. You will also have the opportunity to participate in ongoing process improvement projects.
Job Responsibilities
You will be most successful in this role if you possess a combination of the following:
An ability to:
- Be organized and detail oriented and able to ensure quality control and consistency across many documents
- Work quickly and accurately on many contracts and other items simultaneously; set and meet deadlines
- Acquire a thorough understanding of the City's contracting rules and procedures
- Use critical thinking to analyze and solve problems and issues as they arise
- Communicate clearly, both orally and in writing with diverse audiences, and contribute to the City's goal of achieving racial equity and social justice
Skills in:
- Taking responsibility for the quality and accuracy of your work
- Communicating information to others in a way that they understand it
- Helping colleagues understand contracting processes related to their work
- Working collaboratively with a variety of people (individually or in teams)
- Being an active, positive, and contributing member on multiple teams
Experience with:
- Producing accurate, clear, and understandable documents
- Multi-tasking and prioritizing work in order to meet your and other people's deadlines
- Building positive working relationships based on trust and mutual respect
- Extensively using Microsoft Word to develop administrative documents
- Using Excel to produce information for contracts and other documents
Qualifications
In addition to the qualities mentioned above, you will need to possess the below required qualifications (or a combination of education, training or experience which provides an equivalent background required to perform the work of the class):
- Two years of professional experience in contract administration, budget management, planning, human services administration, or a related field
- A Bachelor's Degree in Business or Public Administration, a Human Services field, or other related field
OR
- Three years of professional experience in contract administration, budget management, planning, human services administration, or a related field
- An Associate Degree in Business or Public Administration, a Human Services field, or other related field
OR
- Four years of professional experience in contract administration, budget management, planning, human services administration, or a related field
Additional Information
This civil-service position is eligible for overtime and is classified as a Grants & Contracts Specialist, Senior and is governed by a collective bargaining agreement between the City and the union, PROTEC17 - Professional Unit. The full pay range for this step-progression position is $41.62 - $48.58 per hour. New employees begin at Step 1 of the pay progression, which is $41.62 hourly. Current City employees' starting rate of pay will be based on Personnel Rules regarding promotions.
First round interviews for this position are tentatively scheduled for Wednesday, March 19 and/or Thursday, March 20, 2025. Second round interviews are scheduled for Thursday, March 27, 2025.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact Lindsey King at to request accommodation.
The work of this position will primarily be performed via telework/remote work. The person in this role will be required to report onsite to work roughly once or twice per pay month, although this may change based on operational needs. Staff members will be expected to report for in-person sessions such as staff meetings, trainings, and other team events. Individual schedules will be based on agreement between the employee and their supervisor.
Individuals selected to fill this position may be eligible to receive Language Premium Pay (SMC 4.20.360), which provides a $200.00 monthly stipend to qualified bilingual employees who are properly evaluated and assigned to provide direct communication in-language, interpretation, or translation services to the public on behalf of the City of Seattle.
Applicants must successfully pass a background check, which will be conducted in accordance with Seattle's Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.
DEEL supports the City of Seattle's Race and Social Justice Initiative to end institutionalized racism by eliminating barriers to access, providing the staff and public with opportunities for growth, and developing equitable access to the programs and services we offer. If you share those values and meet the qualifications, we invite you to apply for this position. Please visit to learn more about the Department of Education & Early Learning.
The recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at:
APPLICATION PROCESS:
Please submit your application at no later than 4:00pm Pacific Time on Tuesday, March 4, 2025To be considered for this position, in addition to completing your application fully, please attach:
- A PDF of your current resume which illustrates your related skills, experience, and abilities
- Cover Letter explaining your interest in this opportunity with the Department of Education & Early Learning and capability to perform in this role
This position is open to all candidates that meet the minimum qualifications. The Department of Education & Early Learning values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The Department of Education & Early Learning encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences. If you have questions, please contact Lindsey King at .
#LI-Hybrid
The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.
More information about employee benefits is available on the City's website at:
01
The City of Seattle, including DEEL, plays a vital role in helping to reduce racial disparities and create equitable outcomes for everyone. In your experience, what concepts are important to consider when approaching work that will impact diverse populations and low-income communities? What specific experiences have you had that prepare you for such work?
02
Please describe your proficiency in Microsoft Word, Excel, and Access or Power Map databases.
03
This work will primarily be performed via telework/remote work. You will be required to report onsite roughly once or twice per month for in-person sessions such as staff meetings, trainings, and other team events, although this may change with operational needs. Individual schedules will be based on agreement between the employee and their supervisor. Please confirm your understanding and ability to report onsite as needed.
04
To be considered for this position you must attach both a cover letter and resume to your application. Have you attached these documents? (NOTE: If you imported your resume into the application fields, you must still attach it)
05
Where/How did you hear about this position?
Required Question