Budget Analyst - Finance - Budget Purchasing & Enterprise Support - 1255

Salary: $71,643.00 - $111,754.50 Annually
Location : DADE CITY, FL
Job Type: FULL TIME REGULAR
Job Number: 01255
Department: FINANCIAL SERVICES
Division: FINANCE BUDGET PURCHASING & ENTERPRISE DIVISION
Opening Date: 02/24/2025
Closing Date: 3/2/2025 11:59 PM Eastern
FLSA: Exempt

Veterans' Preference and Priority will be given to eligible veterans and their spouses in accordance with Chapter 295.065 and Chapter 295.07 of the Florida Statutes and Florida Administrative Code Chapter 55-A7 with respect to Veterans' Preference in appointment, retention, and promotion. Effective July 1, 2021, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Since every duty associated with this position may not be described herein, teammates may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written in this job description.

A link to take required assessments will be emailed to you shortly after submitting your application. By applying, you agree to complete these assessments within 7 days of receiving the link. The assessment email will come from a pascoclerk.com email address. Please be sure to check your spam folder as the email may be directed there.

You are required to provide three references in your application. At least one reference must be from a current or former supervisor. If you do not have a supervisor reference (i.e., you have never worked before), you may use a teacher, coach, volunteer, or organization leader, as examples. We will not contact your references unless you are selected for an interview. References must be provided for each job application.
General Description

Perform advanced budgeting work according to generally accepted practices, established policies and procedures, departmental guidelines, and regulatory requirements. Responsibilities include assisting with budget development, monitoring resources through analyses and financial forecasting, and assisting with special projects as needed. This position reports to the Financial Services Manager for the Budget & Purchasing Division.
Examples of Duties (Essential Functions)

• Performs budget analysis work according to generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements.
• Analyzes, reconciles, evaluates, and maintains budget records; reviews and prepares budget amendments, supplements, and transfers; adheres to the budget policy; and assists in the development of short and long-term planning.
• Participate in preparing the annual budget and various other documents.
• Assists other departments and co-workers regarding budgeting and purchasing requirements and the use of systems including Tyler Munis.
• Assists with the development and updating of policies, procedures, and training.
• Assist in monitoring and managing current fiscal year expenditures versus approved/allocated budgets.
• Monitors the flow of revenues and interdepartmental charges to include preparation of reports, recommendations, and necessary amendments or policies as appropriate.
• Work requires independent judgment and the ability to deliver innovative and creative solutions to a wide range of administrative, budget, technology, business, and organization issues or problems related to Clerk-wide budgets and special projects
• Prepares reports, correspondence, and other communications.
• Perform work outside and beyond normal working hours during times of critical deadlines, projects, or other time-sensitive duties.

Typical Qualifications and Minimum Qualifications

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

A valid Florida Driver's License may be required for some positions.

Unless otherwise noted, applicants must have a minimum of a high school diploma or possession of an accredited equivalency diploma, in addition to the direct experience required, and the ability to pass skills testing (such as typing, spelling, math, and grammar) within one (1) year. Preference is given to candidates with experience in a government entity performing similar functions.

This position requires seven (7) years of direct experience in Governmental Budgeting or Accounting or related field.

A postsecondary degree may be substituted for direct work experience if a candidate is otherwise qualified for the position. Related work experience may not substitute for any required licensure, certification, or registration required for the position. Substitution of a postsecondary degree in lieu of direct experience is authorized as follows:

(a) Two years of direct experience can be substituted with an associate degree;
(b) Four years of direct experience can be substituted with a bachelor's degree;
(c) Six years of direct experience can be substituted with a master's degree;
(d) Seven years of direct experience can be substituted with a professional degree; or
(e) Nine years of direct experience can be substituted with a doctoral degree.

Supplemental Information and Knowledge, Skills and Abilities

• Knowledge of governmental budgeting practices and procedures.
• Knowledge of basic accounting practices and procedures.
• Knowledge of automated fiscal processing and reporting.
• Knowledge of Access and managing databases.
• Ability to isolate and analyze significant trends and practices from detailed records and factual material.
• Knowledge of the principles and processes for effective, professional customer service.
• Computer skills for word processing, spreadsheet, database, and accounting software.
• Ability to perform mathematical calculations with speed and accuracy.
• Ability to perform numerical and alphabetical input into an automated system quickly and accurately.
• Ability to understand and follow complex oral and written instructions and terminology.
• Ability to work with confidential and/or sensitive data while complying with state and federal legal regulations and legal advice restrictions for the Clerk & Comptroller's office.
• Knowledge of the legislative process at the State level and its interrelationship with local government.
• Ability to establish and maintain effective working relationships with the Clerk & Comptroller, administrative staff, vendors, and Clerk & Comptroller's teammates.
• Ability to live and advocate commitment to the Organization's vision, mission, and values.
• Ability to work effectively in a team environment, successfully engage in multiple initiatives simultaneously, and actively resolve problems and find solutions using available resources.
• Ability to report to work on time and to perform the duties of the position for an entire workday.
• Work is performed primarily indoors at one or more of our office locations in Dade City and/or New Port Richey. Travel may be required.

ADA STATEMENT:

A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
On the 1st of the month following 60 days of employment:

• Health & Welfare Benefits that may include but not limited to health, prescription, dental, life insurance, disability

Other Benefits:

• Administrative Leave
• Paid Time Off
• Major Medical Leave after 12 months of employment
• Paid Holidays
• Paid Birthday
• Wellness Centers
• Discount programs for fitness centers, eyecare, event tickets, travel, etc.
• Business casual work environment
• Retirement
• Elective Optional Benefits (Aflac, Voluntary Life/Disability, etc)

01

Which best describes your level of education?

• HS/GED Not Yet Completed
• High School/GED
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate

02

How many years of experience do you have working with budgeting, accounting or purchasing in a local/state government environment?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4, less than 5 years
• More than 5 years experience

03

What best describes your years of work experience using Microsoft Office software programs, record keeping or inventory software programs or similar?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4, less than 5 years
• More than 5 years of experience

04

How many years of work experience do you have creating Excel or similar spreadsheets with formulas?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4, less than 5 years
• More than 5 years of experience

05

Which best describes your number of years of budget or audit experience?

• None
• Less than 1 year
• More than 1 year, less than 2 years
• More than 2 years, less than 3 years
• More than 3 years, less than 4 years
• More than 4 years, less than 5 years
• More than 5 years experience

06

Which best describes your number of years of clerical experience which includes buying for an organization?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4, less than 5 years
• More than 5 years of experience

07

How many years of experience do you have working with requisitions and purchase orders?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4, less than 5 years
• More than 5 years of experience

08

How many years of work experience do you have monitoring revenue and cash flows?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4, less than 5 years
• More than 5 years of experience

09

How many years of experience do you have preparing, monitoring, and forecasting monthly interdepartmental allocations?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4, less than 5 years
• More than 5 years of experience

10

How many years of experience do you have reconciling packing slips and invoices?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4, less than 5 years
• More than 5 years of experience

11

How many years of experience do you have researching variances and preparing analyses and reports on significant purchasing and budget trends?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4, less than 5 years
• More than 5 years experience

12

How many years of work experience do you have with solicitation of bids/quotes?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4, less than 5 years
• More than 5 years experience

13

How many years of experience do you have reviewing and processing requisitions, purchase orders, and vouchers for accuracy and conformance with established policies and procedures?

• None
• Less than 1 year
• More than 1 year; less than 2 years
• More than 2 years; less than 3 years
• More than 3 years; less than 4 years
• More than 4 years; less than 5 years
• More than 5 years experience

14

How many years work experience do you have acting as a liaison with internal and external departments, agencies, and vendors?

• None
• Less than 1 year
• More than 1 year, less than 2 years
• More than 2 years, less than 3 years
• More than 3 years, less than 4 years
• More than 4 years, less than 5 years
• More than 5 years

15

How many years of work experience do you have preparing written reports and/or written communications?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4, less than 5 years
• More than 5 years of experience

16

How many years work experience do you have working with oral and written quotations from vendors?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4, less than 5 years
• More than 5 years of experience

17

How many years experience do you have working with a filing system on pricing, vendors, and purchase orders or similar system?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4, less than 5 years
• More than 5 years of experience

18

How many years of experience do you have creating budget amendments and journal entries?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4,, less than 5 years
• More than 5 years of experience

19

How many years of experience do you have reviewing and analyzing financial and statistical data for completeness and accuracy?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4, less than 5 years
• More than 5 years experience

20

Briefly explain why you are the best candidate for this position?
Required Question