Executive Director of Faculty Affairs
Apply NowCompany: Kennesaw State University
Location: Kennesaw, GA 30144
Description:
About Us
Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Do you want to cultivate an inclusive environment that encourages free expression and civil discourse? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia . We are searching for talented people to join Kennesaw State University in our vision . Come Take Flight at KSU!
Location
(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.
Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.
Job Summary
Serves as the functional administrative lead in collaboration with administrators, staff, and KSU leadership, providing leadership to university-level processes, policies, systems, and files related to faculty recruitment, faculty contracts, compensation, reappointment, leaves of absence, separations, promotion, and tenure. Provides strategic leadership by articulating Faculty Affairs needs and plans to department leadership. Leads and facilitates the execution of multiple Faculty and Academic Services functions. Collaborates with Institutional Quality and Accreditation to ensure SACSCOC accreditation compliance for faculty credentials. Provides leadership and administrative faculty training for executive management team in the Provost's Office, Deans and Academic Department Heads. Develops and recommends procedures that ensure accurate and efficient data management to enable the executive management team to make data-based decisions related to faculty hiring, retention, promotion, and salary administration. Responsible for supporting accurate data analysis, reporting, and data-enabled decision making. Assists internal and external stakeholders effectively and often serves on various committees as the Faculty Affairs representative to understand and administer changes in policies and procedures.
Responsibilities
KEY RESPONSIBILITIES:
1. Responsible for oversight of Faculty Affairs and manages, develops and maintains performance management of assigned staff
2. Serves as the lead in responding to inquiries and provides assistance regarding KSU and Board of Regents policies and processes governing academic and administrative faculty
3. Establishes and monitors administrative processes regarding compliance with federal, state, KSU and Board of Regents regulations and policies
4. Leads technical initiatives related to faculty including, but not limited to, electronic systems for faculty data warehousing and oversee the introduction of new or revised information systems related to academic and administrative faculty
5. Serves as the backup data steward for all faculty data in the Office of the Provost
6. Oversees all faculty records information, consistent with KSU, Board of Regents, and SACS-COC requirements; facilitates the hiring of full-time and part-time faculty, including producing letters and contracts, credential verification; manages all aspects of maintaining faculty records data, which includes using the electronic imaging system and ensures faculty files are complete
7. Supervises all faculty data entry into OneUSG-MFE (Manage Faculty Events), Banner, and the Faculty Information System (FIS); assist the Fiscal Affairs Officer and the Budget Office with annual budget preparations by providing salary, position, and payroll information
8. Manage all aspects of faculty hiring for the University and conduct training sessions for the University community
9. Manage and oversee part-time and summer payroll
10. Oversees production and verification of faculty data for various national surveys and external reports (CUPA, IPEDS)
11. Serves as functional lead for managing and maintaining endowed chair and named positions and submitting endowed position requests to Board of Regents for approval
12. Serves as the primary liaison with teams in other units on campus representing both academic and administrative faculty affairs
13. Works closely with Legal Affairs, HR units, Payroll/Budget, and Academic College/Departments and administrative units
14. Facilitates positive relationships with our campus and state partners such as sister institutions and Board of Regents and serve as KSU's Office of Academic Affairs liaison
15. Establishes a positive working environment and promotes a high level of staff morale and a strong, cohesive team
16. Completes special projects at the direction of the unit leadership
Required Qualifications
Educational Requirements
Bachelor's degree from an accredited institution of higher education
Required Experience
Eight (8) years of related experience with at least six (6) years of supervisory experience
Preferred Qualifications
Preferred Educational Qualifications
Advanced degree from an accredited institution of higher education
Knowledge, Skills, & Abilities
ABILITIES
Ability to deal with difficult situations in a professional manner
Able to handle multiple tasks or projects at one time meeting assigned deadlines
KNOWLEDGE
General knowledge and understanding of the dynamics of academic affairs
SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, Faculty Management Systems)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.
For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu
Other Information
This is a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1% - 24% of the time
Background Check
Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf
Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Do you want to cultivate an inclusive environment that encourages free expression and civil discourse? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia . We are searching for talented people to join Kennesaw State University in our vision . Come Take Flight at KSU!
Location
(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.
Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.
Job Summary
Serves as the functional administrative lead in collaboration with administrators, staff, and KSU leadership, providing leadership to university-level processes, policies, systems, and files related to faculty recruitment, faculty contracts, compensation, reappointment, leaves of absence, separations, promotion, and tenure. Provides strategic leadership by articulating Faculty Affairs needs and plans to department leadership. Leads and facilitates the execution of multiple Faculty and Academic Services functions. Collaborates with Institutional Quality and Accreditation to ensure SACSCOC accreditation compliance for faculty credentials. Provides leadership and administrative faculty training for executive management team in the Provost's Office, Deans and Academic Department Heads. Develops and recommends procedures that ensure accurate and efficient data management to enable the executive management team to make data-based decisions related to faculty hiring, retention, promotion, and salary administration. Responsible for supporting accurate data analysis, reporting, and data-enabled decision making. Assists internal and external stakeholders effectively and often serves on various committees as the Faculty Affairs representative to understand and administer changes in policies and procedures.
Responsibilities
KEY RESPONSIBILITIES:
1. Responsible for oversight of Faculty Affairs and manages, develops and maintains performance management of assigned staff
2. Serves as the lead in responding to inquiries and provides assistance regarding KSU and Board of Regents policies and processes governing academic and administrative faculty
3. Establishes and monitors administrative processes regarding compliance with federal, state, KSU and Board of Regents regulations and policies
4. Leads technical initiatives related to faculty including, but not limited to, electronic systems for faculty data warehousing and oversee the introduction of new or revised information systems related to academic and administrative faculty
5. Serves as the backup data steward for all faculty data in the Office of the Provost
6. Oversees all faculty records information, consistent with KSU, Board of Regents, and SACS-COC requirements; facilitates the hiring of full-time and part-time faculty, including producing letters and contracts, credential verification; manages all aspects of maintaining faculty records data, which includes using the electronic imaging system and ensures faculty files are complete
7. Supervises all faculty data entry into OneUSG-MFE (Manage Faculty Events), Banner, and the Faculty Information System (FIS); assist the Fiscal Affairs Officer and the Budget Office with annual budget preparations by providing salary, position, and payroll information
8. Manage all aspects of faculty hiring for the University and conduct training sessions for the University community
9. Manage and oversee part-time and summer payroll
10. Oversees production and verification of faculty data for various national surveys and external reports (CUPA, IPEDS)
11. Serves as functional lead for managing and maintaining endowed chair and named positions and submitting endowed position requests to Board of Regents for approval
12. Serves as the primary liaison with teams in other units on campus representing both academic and administrative faculty affairs
13. Works closely with Legal Affairs, HR units, Payroll/Budget, and Academic College/Departments and administrative units
14. Facilitates positive relationships with our campus and state partners such as sister institutions and Board of Regents and serve as KSU's Office of Academic Affairs liaison
15. Establishes a positive working environment and promotes a high level of staff morale and a strong, cohesive team
16. Completes special projects at the direction of the unit leadership
Required Qualifications
Educational Requirements
Bachelor's degree from an accredited institution of higher education
Required Experience
Eight (8) years of related experience with at least six (6) years of supervisory experience
Preferred Qualifications
Preferred Educational Qualifications
Advanced degree from an accredited institution of higher education
Knowledge, Skills, & Abilities
ABILITIES
Ability to deal with difficult situations in a professional manner
Able to handle multiple tasks or projects at one time meeting assigned deadlines
KNOWLEDGE
General knowledge and understanding of the dynamics of academic affairs
SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, Faculty Management Systems)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.
For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu
Other Information
This is a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1% - 24% of the time
Background Check
- Standard Enhanced
- Education
Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf