Director of Facilities and Administration - University Towers

Job Title: Director of Facilities and Administration

Reports To: Regional Vice President

Location: San Diego State University - University Towers

FLSA Status: Exempt

Summary:

The primary responsibility of the Director of Facilities is the overall maintenance and custodial operations for assigned communities. Village at the University of South Florida (USF). The areas of responsibility include, but are not limited to, fiscal oversight, hiring/training/supervision of maintenance and custodial team members, capital planning, and development/implementation and oversight of preventive maintenance plan.

Responsibilities include, but are not limited to:

• Create and manage a facilities maintenance plan, including preventative maintenance schedule and capital projects.
• Review and audit work orders for completion, accuracy, and quality of work.
• Develop a student-centered approach to managing work orders and repairs throughout the building, as well as in damage billing processes.
• Analyze maintenance trends and develop proactive plans to address concerns.
• Assess buildings' conditions and make recommendations for long-term capital improvements.
• Ensure facility contract compliance and best practice service standards.
• Coordination of capital projects in conjunction with owner and management.
• Update, maintain and implement Emergency Protocol Manual
• Ensure compliance with state, county, and city regulations.
• Oversight of summer turn process for summer guests and academic year residents
• On site liaison for communication and project management with representatives from SDSU and owner
• Facilitate the hiring, training and direct supervision of Property Operations Assistant, Lead Maintenance Technician, Maintenance Technicians, Groundskeeper and Custodian
• Demonstrate responsiveness to feedback with performance and accountability solutions.
• Creation of annual budget and capital plan
• Fiscal oversight of an Annual Budget and creation of an Annual Plan
• Generate regular financial and maintenance reports.
• Generate a monthly administrative information report.
• Create and enforce Operations Manual and Preventive Maintenance Plan
• Responsible for overall office management
• Participate in facilitating student satisfaction surveys.
• Other duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree and a minimum of 5 years of experience in property management, facilities management, or related field.
• Previous experience gathering and analyzing data, creating reports, managing facilities, and managing budgets.
• Supervision experience of full-time facilities staff members.
• Must possess strong interpersonal, communication (oral and written) skills.
• Experience with Microsoft Office, property management software, and work order management systems.
• Must possess strong customer service skills
• Experience in management of operating and capital budgets.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level in the work environment is usually moderate.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk, climb stairs, and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is not employment contract.

Competitive benefits package, including health benefits, dental benefits, vision coverage, and 401K.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible.

To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications, and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.