Staff Services Manager - Fiscal Division
Apply NowCompany: Napa County, CA
Location: Napa, CA 94558
Description:
Salary : $127,732.80 - $154,856.00 Annually
Location : Napa, CA
Job Type: Full Time
Job Number: 6058-2025-02-25
Department: Health & Human Services Agency
Opening Date: 02/25/2025
Closing Date: 3/11/2025 5:00 PM Pacific
The Napa Valley
Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.
Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.
The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.
Napa County as an Employer
As an organization, Napa County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more
The Position
Your Next Career Move Awaits! Napa County Health & Human Services Agency (HHSA) is seeking a Staff Services Manager for the Fiscal Division. This position plans, coordinates, implements, and oversees assigned staff services programs, projects, and initiatives for assigned area; directs, coordinates, and monitors the work of assigned staff, consultants, and contractors; and performs a variety of professional, administrative, and programmatic work in support of assigned programs including serving as a liaison to, coordinating with, and providing high level administrative support and staff assistance to County staff, committees, and outside agencies.
This position is responsible for the management of a program area that includes a series of inter-related projects or functional areas of significant depth and complexity, including such staff services functions as budget processing, fiscal reporting, personnel administration, central office services activities, contract administration, information systems management, facilities management, and/or state/federal revenue accounting. Positions in this class lead the administration and implementation of program activities to ensure that the program successfully meets identified objectives and may supervise professional, technical, supervisory, and clerical staff. Positions assigned to this class may also direct and manage assigned programmatic and/or operational activities integral to the assigned department's responsibilities; participate in the formulation and implementation of administrative policies and procedures; and may serve as an advisor to the department head/management team on a variety of complex administrative service and related functions. Responsibilities may include direct supervision over assigned staff.
There are currently two regular full-time vacancies. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and extra help vacancies up to one year.
To view the full job description, including the example of duties,
MOU-agreed salary increases and Winter Time Off (WTO):
POSITION REQUIREMENTS
Experience and Education
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Experience:
Four years of increasingly responsible experience in a staff services function performing duties involving administration, management, personnel, fiscal analysis, staff development, or data processing including two years of related project management, administrative, and supervisory responsibility.
Education:A Bachelor's degree from an accredited college or university with major course work in business administration, public administration, accounting, local government, systems analysis, personnel, or a related field.
THE RECRUITMENT PROCESS
Application Deadline5:00 pm on March 11, 2025Application ScreeningTentatively scheduled for the week of March 10, 2025
Supplemental questions will be scored by the subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview
Supplemental Questions ScoringTentatively scheduled for the week of March 17, 2025
Supplemental questions will be scored by the subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel InterviewOral Panel Interview Tentatively scheduled for the week April 7, 2025Establish Eligibility ListTentatively scheduled for the week of April 14, 2025
Only the most qualified candidates from the oral panel exam will be placed on the eligibility list and may be considered to fill positions for up to one year.
The Human Resources Department reserves the right to change the recruitment process at any time.
Example of Duties
To view the full job description, including the example of duties,
Napa County employees automatically become Disaster Service Workers. This means that when Napa County experience emergencies (earthquakes, wildfire, power outage, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (Cal. Gov. Code 3101.)
Benefits
ADA AccommodationApplicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.
Napa County is an Equal Opportunity Employer.
MANAGEMENT CLASSIFIED EMPLOYEE BENEFITS INFORMATION
SALARY -
Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.
ADDITIONAL BENEFITS INFO -
Click here for additional benefits information for Management Classified Employees:
THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS
EMPLOYMENT INFORMATION
PHYSICAL STANDARDS -
Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.
FINGERPRINTING -
All employees hired into allocated positions or extra help positions will be fingerprinted.
01
Instructions for Supplemental Application Questions. The following questions comprise one of the steps in the selection process for this position and are intended to assist you in presenting your qualifications. Only the information you provide in your answers to these questions will be evaluated and scored to determine the best qualified candidates to continue in the selection process for this position. Please be complete and specific in answering the questions as your score will be based on this information. Applications submitted without responses to the supplemental questions will not be evaluated. Although your experience and education should relate back to your application, your application and or resume will not be reviewed when scoring the supplemental questions. Therefore, please be as detailed as possible in your responses to the supplemental questions. I have read and understand the instructions presented above.
02
We will be hiring two Staff Services Manager positions within the Fiscal and Contracts division at Health and Human Services Agency (HHSA). Both positions will be responsible managing supervising staff services analysts and budget analysts completing accounting, claiming and budget activities. What makes you the most qualified person for the Staff Services Management in the Fiscal and Contracts division?
03
These positions will be handling both small and very large projects, and there will often be multiple projects occurring at the same time. Given these requirements, please describe how you would handle a large scope project. Also provide an example of a large or complex project you were responsible for. Please also include your role on the project; the scope of the project and how the project turned out.
04
Please describe your experience supervising professional and technical staff. Include the following information in your response. A) The name of the employer(s) at which your supervisory experience was acquired B) The titles of the staff you supervised C) A brief description of your supervisory duties.
05
Tell us about a time in the past when your understanding and practice of cultural competence helped you to resolve a conflict with a coworker.
06
If selected for this position, a medical screening may be required as part of the pre-employment process.I have read and understand this requirement.
Required Question
Location : Napa, CA
Job Type: Full Time
Job Number: 6058-2025-02-25
Department: Health & Human Services Agency
Opening Date: 02/25/2025
Closing Date: 3/11/2025 5:00 PM Pacific
The Napa Valley
Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.
Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.
The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.
Napa County as an Employer
As an organization, Napa County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more
The Position
Your Next Career Move Awaits! Napa County Health & Human Services Agency (HHSA) is seeking a Staff Services Manager for the Fiscal Division. This position plans, coordinates, implements, and oversees assigned staff services programs, projects, and initiatives for assigned area; directs, coordinates, and monitors the work of assigned staff, consultants, and contractors; and performs a variety of professional, administrative, and programmatic work in support of assigned programs including serving as a liaison to, coordinating with, and providing high level administrative support and staff assistance to County staff, committees, and outside agencies.
This position is responsible for the management of a program area that includes a series of inter-related projects or functional areas of significant depth and complexity, including such staff services functions as budget processing, fiscal reporting, personnel administration, central office services activities, contract administration, information systems management, facilities management, and/or state/federal revenue accounting. Positions in this class lead the administration and implementation of program activities to ensure that the program successfully meets identified objectives and may supervise professional, technical, supervisory, and clerical staff. Positions assigned to this class may also direct and manage assigned programmatic and/or operational activities integral to the assigned department's responsibilities; participate in the formulation and implementation of administrative policies and procedures; and may serve as an advisor to the department head/management team on a variety of complex administrative service and related functions. Responsibilities may include direct supervision over assigned staff.
There are currently two regular full-time vacancies. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and extra help vacancies up to one year.
To view the full job description, including the example of duties,
MOU-agreed salary increases and Winter Time Off (WTO):
- 3.5% COLA Increase effective 7/1/2025
- 3.5% COLA increase effective 7/1/2026
- 32 hours of Winter Time Off (WTO)
POSITION REQUIREMENTS
Experience and Education
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Experience:
Four years of increasingly responsible experience in a staff services function performing duties involving administration, management, personnel, fiscal analysis, staff development, or data processing including two years of related project management, administrative, and supervisory responsibility.
Education:A Bachelor's degree from an accredited college or university with major course work in business administration, public administration, accounting, local government, systems analysis, personnel, or a related field.
THE RECRUITMENT PROCESS
Application Deadline5:00 pm on March 11, 2025Application ScreeningTentatively scheduled for the week of March 10, 2025
Supplemental questions will be scored by the subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview
Supplemental Questions ScoringTentatively scheduled for the week of March 17, 2025
Supplemental questions will be scored by the subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel InterviewOral Panel Interview Tentatively scheduled for the week April 7, 2025Establish Eligibility ListTentatively scheduled for the week of April 14, 2025
Only the most qualified candidates from the oral panel exam will be placed on the eligibility list and may be considered to fill positions for up to one year.
The Human Resources Department reserves the right to change the recruitment process at any time.
Example of Duties
To view the full job description, including the example of duties,
Napa County employees automatically become Disaster Service Workers. This means that when Napa County experience emergencies (earthquakes, wildfire, power outage, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (Cal. Gov. Code 3101.)
Benefits
ADA AccommodationApplicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.
Napa County is an Equal Opportunity Employer.
MANAGEMENT CLASSIFIED EMPLOYEE BENEFITS INFORMATION
SALARY -
Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.
ADDITIONAL BENEFITS INFO -
Click here for additional benefits information for Management Classified Employees:
THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS
EMPLOYMENT INFORMATION
PHYSICAL STANDARDS -
Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.
FINGERPRINTING -
All employees hired into allocated positions or extra help positions will be fingerprinted.
01
Instructions for Supplemental Application Questions. The following questions comprise one of the steps in the selection process for this position and are intended to assist you in presenting your qualifications. Only the information you provide in your answers to these questions will be evaluated and scored to determine the best qualified candidates to continue in the selection process for this position. Please be complete and specific in answering the questions as your score will be based on this information. Applications submitted without responses to the supplemental questions will not be evaluated. Although your experience and education should relate back to your application, your application and or resume will not be reviewed when scoring the supplemental questions. Therefore, please be as detailed as possible in your responses to the supplemental questions. I have read and understand the instructions presented above.
- Yes
- No
02
We will be hiring two Staff Services Manager positions within the Fiscal and Contracts division at Health and Human Services Agency (HHSA). Both positions will be responsible managing supervising staff services analysts and budget analysts completing accounting, claiming and budget activities. What makes you the most qualified person for the Staff Services Management in the Fiscal and Contracts division?
03
These positions will be handling both small and very large projects, and there will often be multiple projects occurring at the same time. Given these requirements, please describe how you would handle a large scope project. Also provide an example of a large or complex project you were responsible for. Please also include your role on the project; the scope of the project and how the project turned out.
04
Please describe your experience supervising professional and technical staff. Include the following information in your response. A) The name of the employer(s) at which your supervisory experience was acquired B) The titles of the staff you supervised C) A brief description of your supervisory duties.
05
Tell us about a time in the past when your understanding and practice of cultural competence helped you to resolve a conflict with a coworker.
06
If selected for this position, a medical screening may be required as part of the pre-employment process.I have read and understand this requirement.
- Yes
- No
Required Question