Landscaping and Lighting Program Coordinator
Apply NowCompany: Hercules
Location: Hercules, CA 94547
Description:
Salary : $76,925.68 - $98,178.75 Annually
Location : Hercules, CA
Job Type: Full-time, Benefited
Job Number: 2025-00001
Department: Public Works
Opening Date: 02/25/2025
Closing Date: 3/28/2025 11:59 PM Pacific
Description
FULL-TIME JOB OPPORTUNITY
Landscaping and Lighting Program Coordinator
The City of Hercules is currently seeking to fill a Landscaping and Lighting Program Coordinator vacancy in the Public Work Department. The application window closes at 11:59 p.m. on Friday, March 28, 2025.
The Community
The City of Hercules blends its rich history with thoughtful planning to create a vibrant, transit-oriented community. Ideally located between San Francisco and Napa, Hercules offers safe neighborhoods, scenic biking and walking trails, and a thriving, multicultural waterfront. With a population of over 26,000, the city embraces smart growth principles, ensuring development aligns with the Central Hercules Plan while maintaining the charm and quality that residents value.
Strategically positioned at the intersection of Interstate 80 and Highway 4, Hercules provides convenient access to the entire Bay Area. Emerging technology and knowledge-based industries are recognizing its potential, contributing to local employment growth.
The city boasts excellent public safety, recreational, and educational services within a welcoming environment of attractive homes, inviting neighborhoods, and expanding retail districts.
The Public Work Department
The City of Hercules Public Works Department maintains and enhances the city's infrastructure, ensuring safe and sustainable public spaces for residents, businesses, and visitors. The department oversees street and traffic maintenance, stormwater management, facility upkeep, and park and landscape care while managing capital improvement projects and ensuring environmental compliance. Committed to innovation and efficiency, Public Works plays a vital role in preserving Hercules' high-quality infrastructure, supporting growth, and enhancing community safety, mobility, and overall quality of life.
City of Hercules Mission Statement
"Our mission is to lead our diverse community and enhance the quality of life in the City of Hercules, now and in the future. We do this by providing effective, efficient, responsive, and innovative services with integrity and a culture of transparency."
The Ideal Candidate
The ideal candidate for the Landscaping and Lighting Program Coordinator role is a highly skilled communicator and customer service professional who thrives on engaging with the public, contractors, and City staff. This individual excels in problem-solving, project coordination, and ensuring that the City's Landscape and Lighting Districts (LLAD) are well-maintained and responsive to community needs.
Key Attributes & Qualifications:
The ideal candidate will be a highly motivated, community-focused professional with a strong work ethic and a passion for delivering top-tier service to the residents of Hercules. They will be a natural problem-solver, an excellent communicator, and a trusted representative of the City in all LLAD-related matters.
Landscaping and Lighting Program Coordinator
Job Description
Under general supervision, reviews the work of contractors responsible for providing landscape and lighting services and activities for the City's Landscape and Lighting Districts (LLAD). Provides pertinent LLAD information to residents and businesses and responds to inquiries and complaints using the City's citizen request software system and in person. Coordinates, monitors, and provides technical input for assigned landscape, irrigation, and lighting projects and other special programs. Ensures conformance with applicable Federal, State, and local laws, codes, ordinances, plans, specifications, and departmental regulations and performs related work as required.
This journey-level role involves inspecting public works landscaping and lighting assessment district (LLAD) projects, ensuring compliance with plans, regulations, and quality standards. The position requires expertise in landscape, irrigation, and lighting services, oversight of staff and contractors, and management of project administration. Additionally, it involves engaging with the public, addressing LLAD-related concerns, and tracking requests using the City's software. The Landscaping and Lighting Program Coordinator works independently, requiring minimal supervision while following established procedures and policies.
Supervision Received and Exercised:
Receives general supervision from assigned management and supervisory staff. May supervise assigned staff. Exercises technical and functional direction and provides training to lower-level staff. Provides oversight of contractors.
Essential Functions
ESSENTIAL FUNCTIONS STATEMENT
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential functions:
Minimum Qualifications
Knowledge of:
Ability to:
Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
An Associate of Science degree in civil engineering, urban forestry, botany, or a related field.
Experience:
Atleast three (3) years of relevant experience in public works, construction inspection, landscape management, or urban forestry.
Licenses: Possession of a valid California Driver's License and a satisfactory driving record.
Additional Information
RECRUITMENT AND SELECTION PROCESS
Application Process
1. Submit a completed City of Hercules employment application online at Only application materials submitted online during the filing period will be accepted.
2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to participate in a panel interview. If you are selected to participate in the panel interview and are unavailable, we regret that we will not be able to reschedule you.
Tentative Selection Plan
Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance.
The following dates are tentative and subject to change based on the needs of the City of Hercules:
Action
Timeline
Application Deadline
11:59 p.m. on Friday, March 28, 2025
Review of Minimum Qualifications
Week of March 31, 2025
Panel Interview
Tentatively scheduled for the week of April 7, 2025 or April 14, 2025Questions relating to this recruitment may be directed to
Important Notice to Applicants: Please ensure that the email address you used to create your account is accurate and accessible. All communication from the City of Hercules regarding your application, including updates and next steps, will be sent to that email address. Check your inbox (and spam/junk folder) regularly to avoid missing important notifications.
The City of Hercules is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. If you have a disability and require accommodations in the testing process, please contact Human Resources by phone at (510) 799-8214 or by email at prior to the final filing date indicated on this job posting.
Environmental Conditions:
The functions of this position are performed both in an indoor office environment and outdoor locations. The outdoor setting includes various weather conditions, including heat and sunshine. Incumbent will be exposed to loud noise levels, road hazards, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures.
Physical Conditions:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Requires sitting for long periods of time, standing in work areas, walking between work areas, and conducting inspections. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds.
For information regarding the City's applicable benefits package for this position, please contact the Human Resources Division at hr@herculesca.gov.
01
COMPETITIVE EVALUATION: Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and completely and that your responses can be verified from information included within the application?
02
Please indicate the highest level of education you have completed.
03
Do you possess an Associate of Science (A.S.) degree in Civil Engineering, Urban Forestry, Botany, or a related field?
04
If you do not possess an A.S. degree in civil engineering, urban forestry, botany, or related field, do you have equivalent education and experience that would qualify you for this position? If so, please describe how your background meets this requirement. If not, please write NA in the box below.
05
How many years of increasingly responsible public agency engineering, public works infrastructure construction, inspection, or related experience do you have?
06
Do you have work experience with a public agency (school district, city, state, county, court, special district, etc.)?
07
If you answered "Yes" to the previous question, please list the public agencies you have worked for in the space below and your role at each agency. If you have not worked for a public agency, please write NA in the box below.
08
Do you possess a valid California Class C driver's license?
09
This role requires frequent interaction with residents and business owners. How would you handle a situation where a resident is frustrated about landscaping or lighting maintenance in their neighborhood?
10
Please describe a time when you handled a difficult customer complaint regarding landscaping, lighting, or public works services. How did you resolve the issue?
Required Question
Location : Hercules, CA
Job Type: Full-time, Benefited
Job Number: 2025-00001
Department: Public Works
Opening Date: 02/25/2025
Closing Date: 3/28/2025 11:59 PM Pacific
Description
FULL-TIME JOB OPPORTUNITY
Landscaping and Lighting Program Coordinator
The City of Hercules is currently seeking to fill a Landscaping and Lighting Program Coordinator vacancy in the Public Work Department. The application window closes at 11:59 p.m. on Friday, March 28, 2025.
The Community
The City of Hercules blends its rich history with thoughtful planning to create a vibrant, transit-oriented community. Ideally located between San Francisco and Napa, Hercules offers safe neighborhoods, scenic biking and walking trails, and a thriving, multicultural waterfront. With a population of over 26,000, the city embraces smart growth principles, ensuring development aligns with the Central Hercules Plan while maintaining the charm and quality that residents value.
Strategically positioned at the intersection of Interstate 80 and Highway 4, Hercules provides convenient access to the entire Bay Area. Emerging technology and knowledge-based industries are recognizing its potential, contributing to local employment growth.
The city boasts excellent public safety, recreational, and educational services within a welcoming environment of attractive homes, inviting neighborhoods, and expanding retail districts.
The Public Work Department
The City of Hercules Public Works Department maintains and enhances the city's infrastructure, ensuring safe and sustainable public spaces for residents, businesses, and visitors. The department oversees street and traffic maintenance, stormwater management, facility upkeep, and park and landscape care while managing capital improvement projects and ensuring environmental compliance. Committed to innovation and efficiency, Public Works plays a vital role in preserving Hercules' high-quality infrastructure, supporting growth, and enhancing community safety, mobility, and overall quality of life.
City of Hercules Mission Statement
"Our mission is to lead our diverse community and enhance the quality of life in the City of Hercules, now and in the future. We do this by providing effective, efficient, responsive, and innovative services with integrity and a culture of transparency."
The Ideal Candidate
The ideal candidate for the Landscaping and Lighting Program Coordinator role is a highly skilled communicator and customer service professional who thrives on engaging with the public, contractors, and City staff. This individual excels in problem-solving, project coordination, and ensuring that the City's Landscape and Lighting Districts (LLAD) are well-maintained and responsive to community needs.
Key Attributes & Qualifications:
- Exceptional Customer Service - Demonstrates a proactive and professional approach when addressing resident concerns, inquiries, and service requests. Takes ownership of issues, provides timely resolutions, and ensures a positive experience for all community members.
- Outstanding Communication Skills - Effectively conveys information through written reports, verbal discussions, and public interactions. Can clearly explain technical details, respond to inquiries with professionalism, and build strong working relationships with diverse stakeholders.
- Public Engagement & Responsiveness - Serves as a key liaison between the City, contractors, and the public. Ensures transparency by keeping residents informed about maintenance projects, addressing complaints effectively, and fostering trust through responsive service.
- Project & Contractor Management - Coordinates and oversees landscaping, irrigation, and lighting maintenance contracts. Regularly inspects work quality, ensures compliance with City standards, and maintains clear communication with contractors to resolve issues efficiently.
- Problem-Solving & Decision-Making - Quickly assesses challenges, whether related to maintenance, resident concerns, or contractor performance, and takes decisive action to implement solutions while keeping all parties informed.
- Detail-Oriented & Organized - Manages multiple projects, tracks service requests, and maintains accurate records of inspections, invoices, and contractor performance. Ensures that all work is completed in a timely and efficient manner.
- Proactive & Adaptable - Anticipates issues before they escalate, identifies areas for improvement, and recommends strategic solutions. Thrives in a fast-paced environment and remains flexible in responding to unexpected challenges.
- Safety & Compliance Awareness - Ensures that all work follows Federal, State, and local regulations. Promotes safe work practices and maintains the highest standards of public safety in all landscaping and lighting projects.
The ideal candidate will be a highly motivated, community-focused professional with a strong work ethic and a passion for delivering top-tier service to the residents of Hercules. They will be a natural problem-solver, an excellent communicator, and a trusted representative of the City in all LLAD-related matters.
Landscaping and Lighting Program Coordinator
Job Description
Under general supervision, reviews the work of contractors responsible for providing landscape and lighting services and activities for the City's Landscape and Lighting Districts (LLAD). Provides pertinent LLAD information to residents and businesses and responds to inquiries and complaints using the City's citizen request software system and in person. Coordinates, monitors, and provides technical input for assigned landscape, irrigation, and lighting projects and other special programs. Ensures conformance with applicable Federal, State, and local laws, codes, ordinances, plans, specifications, and departmental regulations and performs related work as required.
This journey-level role involves inspecting public works landscaping and lighting assessment district (LLAD) projects, ensuring compliance with plans, regulations, and quality standards. The position requires expertise in landscape, irrigation, and lighting services, oversight of staff and contractors, and management of project administration. Additionally, it involves engaging with the public, addressing LLAD-related concerns, and tracking requests using the City's software. The Landscaping and Lighting Program Coordinator works independently, requiring minimal supervision while following established procedures and policies.
Supervision Received and Exercised:
Receives general supervision from assigned management and supervisory staff. May supervise assigned staff. Exercises technical and functional direction and provides training to lower-level staff. Provides oversight of contractors.
Essential Functions
ESSENTIAL FUNCTIONS STATEMENT
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential functions:
- Inspects all phases of Landscape and Lighting Districts (LLAD) maintenance contracts and improvement projects for conformance with plans, specifications, contract provisions, and safe work practices in accordance with Federal, State, and local codes; inspects materials for identification; performs routine field tests as needed.
- Records amounts of materials used and work performed; prepares necessary reports for progress payments and reviews progress payments.
- Acts as liaison between the City, contractors, other agencies, and businesses and residents affected by LLAD projects; maintains communication among the parties and responds to and resolves issues or refers them to the proper office for resolution; prepares work orders in response to LLAD complaints; investigates resident complaints; confers with property owners regarding project schedule, hazards, and inconvenience.
- Assists with request for proposals and selection of sidewalk, streetlight, landscape, tree trimming, tree removal, and tree planting maintenance contracts; administer, inspect, and evaluate the work of contractors; establishes procedures and develops tracking system to ensure the success of contracts and associated budgets.
- Inspect landscaped areas for compliance with City approved landscape and irrigation plans during various stages of construction, installation, and eventual maintenance.
- Review water consumption data and billing for landscape irrigation.
- Review energy consumption data and billing for street lighting, to include performing streetlight audits.
- Prepare daily logs on construction, installation and/or maintenance performed; document work progress, deficiencies and corrective action required with consistent follow-through to ensure work is completed satisfactorily and maintained properly; documentation may include, but not be limited to: Written text, charts, drawing, and/or sketches to prove activities.
- Inspects adjacent properties for damage from construction activity.
- Assist with coordination of emergency tree work.
- Assist with managing the City's urban forest, including interpreting and following recommendations in arborist reports.
- Participates in all aspects of bid processes, including pre-construction meetings with contractors and developers and completion of construction.
- Confers with LLAD contractors regarding conformance to standards, plans, specifications, and codes; explains requirements and evaluates alternatives.
- Consults with Public Works staff regarding problems and change alternatives.
- Prepares and maintains daily inspection reports, progress payments, change orders, claims, and other written documentation.
- Performs landscape, irrigation, and lighting plan reviews and inspections of various LLAD sites for compliance with City standards.
- Prepares a variety of correspondence, reports, correction notices, procedures, and other written materials related to LLAD projects.
- Performs duties of a disaster services worker in event of an emergency.
- Performs other duties as assigned.
- Support public education efforts on LLAD programs, maintenance schedules, and service improvements
- Archive inspection reports, contractor records, and compliance documentation for future reference.
- Provide input on cost estimates and expenditure tracking of LLAD projects.
- Participate in professional development and city-led discussions on public works initiatives.
- Assist in responding in urgent landscape, irrigation, or lighting issues affective public safety.
Minimum Qualifications
Knowledge of:
- Public works construction materials, methods, and inspection practices for streets, sidewalks, drainage, and lighting.
- Landscape, irrigation, and lighting projects, development, implementation, and evaluation.
- Construction contract administration; public agency processes and compliance.
- Federal, State, and local codes and policies. Applicable laws and regulations
- Design, specifications, cost estimates, and defect identification.
- Report writing, record-keeping, and written and verbal correspondence.
- Modern software, data management, and equipment use.
- Safe driving practices and customer service techniques for engaging with the public, vendors, and contractors.
- Type accurately and proficiently.
- Independently compose correspondence and other documents.
- Compile and organize information.
- Communicate clearly and effectively, both orally and in writing.
- Organize and prioritize work; meet critical deadlines, monitor project and contractor performance; follow up on assignments.
- Use sound judgment and discretion in handling confidential information.
Ability to:
- Inspect and oversee landscaping, irrigation, and lighting projects to ensure compliance with city standards and regulations.
- Monitor and evaluate contractor performance, addressing issues and ensuring quality work.
- Respond to resident inquiries and concerns with professionalism and effective problem-solving
- Maintain detailed and complete records and reports on inspections, contracts and project progress.
- Interpret and apply technical plans, specifications, and regulatory requirements.
- Understand and follow oral and written instructions.
- Maintain confidentiality of work.
- Operate a variety of modern field equipment and office equipment.
- Work independently in the absence of supervision.
- Establish and maintain cooperative working relationships with contractors, residents, and city staff.
Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
An Associate of Science degree in civil engineering, urban forestry, botany, or a related field.
Experience:
Atleast three (3) years of relevant experience in public works, construction inspection, landscape management, or urban forestry.
Licenses: Possession of a valid California Driver's License and a satisfactory driving record.
Additional Information
RECRUITMENT AND SELECTION PROCESS
Application Process
1. Submit a completed City of Hercules employment application online at Only application materials submitted online during the filing period will be accepted.
2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to participate in a panel interview. If you are selected to participate in the panel interview and are unavailable, we regret that we will not be able to reschedule you.
Tentative Selection Plan
Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance.
The following dates are tentative and subject to change based on the needs of the City of Hercules:
Action
Timeline
Application Deadline
11:59 p.m. on Friday, March 28, 2025
Review of Minimum Qualifications
Week of March 31, 2025
Panel Interview
Tentatively scheduled for the week of April 7, 2025 or April 14, 2025Questions relating to this recruitment may be directed to
Important Notice to Applicants: Please ensure that the email address you used to create your account is accurate and accessible. All communication from the City of Hercules regarding your application, including updates and next steps, will be sent to that email address. Check your inbox (and spam/junk folder) regularly to avoid missing important notifications.
The City of Hercules is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. If you have a disability and require accommodations in the testing process, please contact Human Resources by phone at (510) 799-8214 or by email at prior to the final filing date indicated on this job posting.
Environmental Conditions:
The functions of this position are performed both in an indoor office environment and outdoor locations. The outdoor setting includes various weather conditions, including heat and sunshine. Incumbent will be exposed to loud noise levels, road hazards, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures.
Physical Conditions:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Requires sitting for long periods of time, standing in work areas, walking between work areas, and conducting inspections. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds.
For information regarding the City's applicable benefits package for this position, please contact the Human Resources Division at hr@herculesca.gov.
01
COMPETITIVE EVALUATION: Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and completely and that your responses can be verified from information included within the application?
- Yess
- No
02
Please indicate the highest level of education you have completed.
- Less than High School Diploma or GED
- High School Diploma or GED
- Some college
- Associate's Degree (at least 60 semester units or 90 quarter units)
- Bachelor's Degree (at least 120 semester units or 180 quarter units)
- Master's Degree
- Juris Doctor
- PhD
03
Do you possess an Associate of Science (A.S.) degree in Civil Engineering, Urban Forestry, Botany, or a related field?
- Yes
- No
04
If you do not possess an A.S. degree in civil engineering, urban forestry, botany, or related field, do you have equivalent education and experience that would qualify you for this position? If so, please describe how your background meets this requirement. If not, please write NA in the box below.
05
How many years of increasingly responsible public agency engineering, public works infrastructure construction, inspection, or related experience do you have?
- I do no have any experience
- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years or more
06
Do you have work experience with a public agency (school district, city, state, county, court, special district, etc.)?
- Yes
- No
07
If you answered "Yes" to the previous question, please list the public agencies you have worked for in the space below and your role at each agency. If you have not worked for a public agency, please write NA in the box below.
08
Do you possess a valid California Class C driver's license?
- Yes
- No
09
This role requires frequent interaction with residents and business owners. How would you handle a situation where a resident is frustrated about landscaping or lighting maintenance in their neighborhood?
10
Please describe a time when you handled a difficult customer complaint regarding landscaping, lighting, or public works services. How did you resolve the issue?
Required Question