Senior Project Manager - Finance

Title: Senior Project Manager (Finance) Department: Varies Reports To: Administrative Superior For forward-thinking administrators and educators, opportunities abound in the School District of Philadelphia. The School District of Philadelphia is committed to transforming the education opportunities it offers the city's more than 203,000 school-aged children. The District seeks leaders who have a passion for working with schools, principals and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us? Job Summary This is administrative and managerial project work, overseeing all components of a largescale Finance Office projects and initiatives, inclusive of project scope preparation, return on investment (ROI) analysis, financial projection, project and life cycle implementation, staffing coordination and/or management, contract administration, and budget oversight. Employees in this class are responsible for facilitating dialogue between internal customers, technology staff, developers, vendors, external agencies, schools and community partners. Work involves meetings with clients to discuss their needs and documenting business rules for various projects and/or identifying and implementing professional learning with central offices, schools and community partners. Serves as a point of contact for clients with projects in progress. Work additionally involves formally employing industry-recognized projects management principles, techniques, and best-practices, to develop, monitor, report, and coordinate all aspects of a project from inception to post-implementation support. Ensures that actions are strategic and include a plan on the evaluation of progress. Project oversight activities may additionally include coordination of support activities inclusive of training, outreach, and customer relationship management. Ensures that data pertaining to programmatic activities is systematically collected, reviewed and analyzed. Projects in this class are classified as large and complex enterprise-wide information service, application software, technology infrastructure initiatives or administrative educational initiatives characterized by multi-year life cycles. Essential Functions All Specialties Develops strategies for appropriate scopes of work. Participates or directs contract negotiation and/or preparation. Plans and manages timelines, and monitors progress of various projects and work streams; provides progress updates to project leads. Works with selected teams on specific aspects of meeting project goals in a timely manner. Prepares, manages, audits, and maintains direct responsibly for project budgets. Prepares reports related to project status and projections. Directly supervises project or department staff as required. Develops and builds good communications and relationships between Facilities, Information Technology, Teacher Effectiveness, the Chief Academic Support Office or the Office of College and Career Readiness and central offices and schools. Participates in confidential and/or sensitive matters and/or projects at every level of the enterprise. Works with in setting priorities for the completion of requested services. Participates in organizational planning within Facilities, Transportation, Information Technology, Teacher Effectiveness, the Chief Academic Support Office or the Office of College and Career Readiness and other departmental offices. Assists in various Facilities, Transportation, Information Technology, Teacher Effectiveness, Chief Academic Support Office or the Office of College and Career Readiness projects when needed. Supports all administrative and managerial project work related to the development and implementation of the Equity Coalition and Equity Partners Fellowship. Additional Functions for the Finance Specialty Leads and participates with District staff on addressing complex projects and implementing strategic initiatives through comprehensive review and evaluation of systems; identifies and prioritizes recommendations; develops implementation plans; defines measureable outcomes; determines resource requirements and develops timelines for the completion of tasks. Actively involved in developing and implementing comprehensive and tactical plans to proactively address office matters. Serves as a key resource ensuring that the operational requirements and/or recommendations receive timely and appropriate attention, leadership and action. Works with all offices and schools to ensure any policy, program and/or deliverable clearly and consistently is understood and communicated and implemented in accordance to the directives of the assigned office. Evaluates the administrative operations regularly to assess effectiveness and efficiency; periodically meets with staff members to assess the status of business operations; insures departmental goals and objectives are met and makes recommendations for process and/or program modifications as needed. All Specialties Minimum Requirements Completion of a bachelor's degree program from an accredited college or university. Six years of full-time, paid, professional, experience in either operations, finance, education, or information technology which has included serving as a team lead or project manager. OR Any equivalent combination of training and experience determined to be acceptable by the Office of Talent. Knowledge, Skills and Abilities All Specialties Demonstrated knowledge of: o The procedures and methods utilized to implement systemic change in a timely, accurate, and effective manner. o Asana Project Management, FileMaker Pro Advanced, Excel or Microsoft Project, Vision and/or other productivity and scheduling tools. Demonstrated ability to: o Manage large or complex projects and/or budgets. o Plan, organize, and direct project activities and allocate staff resources to tasks efficiently. o Analyze and resolve complex problems. o Represent a superior at meetings and conferences. o Present ideas effectively, both orally and in writing. Additional Knowledge and Abilities for the Finance Specialties Demonstrated knowledge of: o The procedures and methods utilized to implement systemic change in a timely, accurate, and effective manner. o Asana Project Management, FileMaker Pro Advanced, Excel or Microsoft Project, Vision and/or other productivity and scheduling tools. o Process improvement and the methods utilized to implement systemic change. o The methods and technique utilized in effective program planning, design and administration. o Principles, practices, and procedures involved in monitoring and reporting processes. o Principles, practices, and procedures underlying coordination of large-scale projects and initiatives. o Accurate record keeping. Demonstrated ability to: o Manage large or complex projects and/or budgets. o Plan, organize, and direct project activities and allocate staff resources to tasks efficiently. o Analyze and resolve complex problems. o Lead and implement strategic initiatives under aggressive deadlines o Function as an entrepreneurial self-starter, a team leader, a facilitator, and as a member of a team. o Work on multiple projects simultaneously, as evidenced by an ability to balance and prioritize multiple competing priorities. o Formulate solutions to complex problems and develop strategies to address the identified issues based on quantitative and/or qualitative evidence. o Assess the effectiveness of programmatic activities and to make cogent recommendations as needed. o Build and maintain strong, effective working relationships across all levels of an organization. o Coordinate cross-functional teams. o Understand, interpret, and analyze a variety of data sources. o Design and develop systems, tools, and schedules for collecting, maintaining, and reporting on performance data. o Adapt to different situations, particularly when new information is provided. o Use MS Word, Excel and PowerPoint. o Represent a superior at meetings and conferences. o Present ideas effectively, both orally and in writing. Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Nondiscrimination The School District of Philadelphia provides to all persons equal access to all categories of employment in this District, regardless of race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin or handicap/disability, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices. Talent Use Only Title Code 1231 Salary Grade 4028 Bargaining Unit Non-Represented Date of Establishment 7/05 Date of Last Revision 9/21 Status Exempt Analyst JA