Senior Project Manager
Apply NowCompany: Abacus Service Corporation
Location: Oakland, CA 94601
Description:
AC Transit is currently seeking a temporary Senior Project Manager to work with our IT team. Please review the attached job description for more information about the role. The manager would like to conduct interviews ASAP and have the temp ready to start training with the current staff as soon as possible.
The duration of this assignment will be for approximately 6 months. We are confirming if this assignment will be required to go into our downtown office in Oakland or if this role will be working remotely. We will provide this information as soon as we can. Please only provide resumes of backgrounds and skills that most closely align to the attached job description and the highly desirables as indicated below.
Additionally please ensure candidates are fully vaccinated before submitting their resume.
AC TRANSIT invites applications for the position of: Senior Project Manager SUMMARY: AC Transit is currently seeking qualified candidates for the Senior Project Manager position for our Project Controls & System Analysis Department. In this role, the Senior Project Manager independently performs a variety of advanced level duties and responsibilities in the administration of the District's most complex and/or highest expenditure projects; and provides highly responsible and complex staff assistance. Leads or participates in the negotiation, implementation, and administration of agreements that have a financial impact on the District. This is an excellent opportunity to work at one of the largest bus agencies in California. In addition to working with some of the best in the business, AC Transit also has an outstanding benefits package that includes pension, medical, dental and vision coverage, flexible spending and a 457 savings plan. REPRESENTATIVE FUNCTIONS: Evaluates and recommends professional consulting services for the District's most complex and/or highest expenditure projects. Develops and disseminates Requests for Proposals (RFPs, Request for Qualifications (RFQs); and Invitation For Bids (IFBs); participates in the negotiation,preparation, and administration of professional services architectural/engineering services and construction contracts; and recommends and prepares amendments to professional services contracts. Exercises technical and functional supervision over professional, technical, and clerical staff, which may include subordinate Project Managers, as well as outside consultants and contractors. Supervises, and participates in the formation, planning, review, and management of assigned projects. Assigns, supervises, trains, and reviews the work of project management staff, contractors, and consultants. Participates in the establishment and implementation of project goals and objectives, and establishes and maintains adherence to project administration techniques, policies and procedures. Leads, or participates in the negotiation, implementation, and administration of agreements, including professional services agreements, architectural/engineering services agreements, and construction agreements. Reviews and recommends the approval of project proposals; coordinates design and planning services for assigned projects; and reviews design concepts for compliance with development plans. Prepares and submits purchasing documentation; including requisitions, Statements of Work (SOWs), and proposal evaluation criteria. Participates in evaluation of proposals and bids. Monitors agreements and projects for compliance with rules and requirements. Develops, prepares, and monitors project budgets, submits budget justifications, and monitors and controls expenditures. Prepares or oversees the preparation of program budget forms, reports, and work sheets. Reviews and approves invoices from contractors. Monitors financial reports to ensure proper accounting of project expenditures. Coordinates with grants management, grants accounting, Accounts Payable, and Accounts Receivable to resolves issues. Enters, reviews, and maintains project-related information in the District's Project Management Information System, including project schedules, status reports, issues, risks and deliverables. Attends and participates in professional meetings with District management, as well as outside business, government, and professional organizations. Makes presentations, as required. Team lead for project controls specialists that perform cost control, scheduling, and document control tasks Enhance the District's project controls process and procedures that include, but are not limited to areas in budget development and management, forecasting, accruals, change management, risk management, scheduling, document management and control oversight, and payment requisitions review Oversee preparation and packaging of the project change order log and lead the weekly project change order meeting with the contractor. Review change order packets for accuracy and backup for audit purposes before approving within authority limits or recommending for approval above authority limits. Ensure actual contract change orders are processed through procurement, issued and implemented. Ensure all invoices and progress payments are duly loaded into the District's project management software. After review and packaging progress payment by Field Design Manager, make final review for accuracy and District approval. Review, recommend approval and process for payment all invoices from professional service consultants. Review and endorse all monthly invoice estimators and timesheets for professional service consultants Performs related duties as required. MINIMUM QUALIFICATIONS: Education: Equivalent to a Bachelor's degree in a field related to the professional field of the assigned special projects. Desired Education/Training: Additional education or training in project management, public administration, and/or organizational development. Experience: A minimum of eight (8) years of experience in the professional field required by the assigned special projects. Years of experience may be substituted for the educational requirement on a two for one basis (two years experience may be submitted for one year of education). License/Certification: Some positions in this classification may require the possession of, or ability to obtain, and maintain a valid Class C California Driver License; and must meet the District's safe driving standards. ADDITIONAL INFORMATION: Physical Requirements: Must maintain the physical condition necessary to perform tasks in an office setting operating a computer, keyboard, and other peripheral equipment; safely drive a District automobile; and walk, stand, and climb short distances in construction settings in order to inspect the progress of assigned projects. Knowledge Of: The technical and/or professional field of study required by specific assigned projects; principles and practices of project management; principles of supervision, motivation, team building, training, and conflict resolution; the general principles of accounting; contractual approaches and their proper usage as outlined in FTA Circular 4220.1;English usage, spelling, grammar and punctuation; personal computers and commonly used software for spreadsheets, word processing, and presentation at the intermediate level of proficiency, as well as specific software required for assigned projects at the advanced level of proficiency. Ability To: Lead, organize, and review the work of internal and external professional personnel; develop, analyze, evaluate. and modify project management methodologies; interpret construction documents and site plans; prepare plans, specifications, and bid documents; develop, interpret, explain, apply project policies and procedures, as well as applicable federal, state, and local laws, and regulations; properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations, and policies; analyze and interpret financial statements; work cooperatively with other departments, officials of local government jurisdictions, and other outside agencies and businesses; respond tactfully, clearly, concisely, and appropriately to inquiries from the public, and governmental agencies on issues in the area of responsibility; effectively organize and prioritize timelines and project schedules; manage consultant contracts; prepare and administer large project budgets and monitor expenditures; prepare clear and concise reports; stay abreast of new developments and trends in the assigned field, and recommend and incorporate changes as appropriate; communicate clearly and concisely in English, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work using principles of excellent customer service. THIS POSITION IS AN UNREPRESENTED AT-WILL POSITION The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous, " it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records up to and throughout the recruitment process. Finalists will be placed on a ranked Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records. Benefits: All employees hired on or after January 1, 2016, will be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension. ADA Compliant and Drug Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891- 4783. The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing. Equal Opportunity Employer
The duration of this assignment will be for approximately 6 months. We are confirming if this assignment will be required to go into our downtown office in Oakland or if this role will be working remotely. We will provide this information as soon as we can. Please only provide resumes of backgrounds and skills that most closely align to the attached job description and the highly desirables as indicated below.
Additionally please ensure candidates are fully vaccinated before submitting their resume.
AC TRANSIT invites applications for the position of: Senior Project Manager SUMMARY: AC Transit is currently seeking qualified candidates for the Senior Project Manager position for our Project Controls & System Analysis Department. In this role, the Senior Project Manager independently performs a variety of advanced level duties and responsibilities in the administration of the District's most complex and/or highest expenditure projects; and provides highly responsible and complex staff assistance. Leads or participates in the negotiation, implementation, and administration of agreements that have a financial impact on the District. This is an excellent opportunity to work at one of the largest bus agencies in California. In addition to working with some of the best in the business, AC Transit also has an outstanding benefits package that includes pension, medical, dental and vision coverage, flexible spending and a 457 savings plan. REPRESENTATIVE FUNCTIONS: Evaluates and recommends professional consulting services for the District's most complex and/or highest expenditure projects. Develops and disseminates Requests for Proposals (RFPs, Request for Qualifications (RFQs); and Invitation For Bids (IFBs); participates in the negotiation,preparation, and administration of professional services architectural/engineering services and construction contracts; and recommends and prepares amendments to professional services contracts. Exercises technical and functional supervision over professional, technical, and clerical staff, which may include subordinate Project Managers, as well as outside consultants and contractors. Supervises, and participates in the formation, planning, review, and management of assigned projects. Assigns, supervises, trains, and reviews the work of project management staff, contractors, and consultants. Participates in the establishment and implementation of project goals and objectives, and establishes and maintains adherence to project administration techniques, policies and procedures. Leads, or participates in the negotiation, implementation, and administration of agreements, including professional services agreements, architectural/engineering services agreements, and construction agreements. Reviews and recommends the approval of project proposals; coordinates design and planning services for assigned projects; and reviews design concepts for compliance with development plans. Prepares and submits purchasing documentation; including requisitions, Statements of Work (SOWs), and proposal evaluation criteria. Participates in evaluation of proposals and bids. Monitors agreements and projects for compliance with rules and requirements. Develops, prepares, and monitors project budgets, submits budget justifications, and monitors and controls expenditures. Prepares or oversees the preparation of program budget forms, reports, and work sheets. Reviews and approves invoices from contractors. Monitors financial reports to ensure proper accounting of project expenditures. Coordinates with grants management, grants accounting, Accounts Payable, and Accounts Receivable to resolves issues. Enters, reviews, and maintains project-related information in the District's Project Management Information System, including project schedules, status reports, issues, risks and deliverables. Attends and participates in professional meetings with District management, as well as outside business, government, and professional organizations. Makes presentations, as required. Team lead for project controls specialists that perform cost control, scheduling, and document control tasks Enhance the District's project controls process and procedures that include, but are not limited to areas in budget development and management, forecasting, accruals, change management, risk management, scheduling, document management and control oversight, and payment requisitions review Oversee preparation and packaging of the project change order log and lead the weekly project change order meeting with the contractor. Review change order packets for accuracy and backup for audit purposes before approving within authority limits or recommending for approval above authority limits. Ensure actual contract change orders are processed through procurement, issued and implemented. Ensure all invoices and progress payments are duly loaded into the District's project management software. After review and packaging progress payment by Field Design Manager, make final review for accuracy and District approval. Review, recommend approval and process for payment all invoices from professional service consultants. Review and endorse all monthly invoice estimators and timesheets for professional service consultants Performs related duties as required. MINIMUM QUALIFICATIONS: Education: Equivalent to a Bachelor's degree in a field related to the professional field of the assigned special projects. Desired Education/Training: Additional education or training in project management, public administration, and/or organizational development. Experience: A minimum of eight (8) years of experience in the professional field required by the assigned special projects. Years of experience may be substituted for the educational requirement on a two for one basis (two years experience may be submitted for one year of education). License/Certification: Some positions in this classification may require the possession of, or ability to obtain, and maintain a valid Class C California Driver License; and must meet the District's safe driving standards. ADDITIONAL INFORMATION: Physical Requirements: Must maintain the physical condition necessary to perform tasks in an office setting operating a computer, keyboard, and other peripheral equipment; safely drive a District automobile; and walk, stand, and climb short distances in construction settings in order to inspect the progress of assigned projects. Knowledge Of: The technical and/or professional field of study required by specific assigned projects; principles and practices of project management; principles of supervision, motivation, team building, training, and conflict resolution; the general principles of accounting; contractual approaches and their proper usage as outlined in FTA Circular 4220.1;English usage, spelling, grammar and punctuation; personal computers and commonly used software for spreadsheets, word processing, and presentation at the intermediate level of proficiency, as well as specific software required for assigned projects at the advanced level of proficiency. Ability To: Lead, organize, and review the work of internal and external professional personnel; develop, analyze, evaluate. and modify project management methodologies; interpret construction documents and site plans; prepare plans, specifications, and bid documents; develop, interpret, explain, apply project policies and procedures, as well as applicable federal, state, and local laws, and regulations; properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations, and policies; analyze and interpret financial statements; work cooperatively with other departments, officials of local government jurisdictions, and other outside agencies and businesses; respond tactfully, clearly, concisely, and appropriately to inquiries from the public, and governmental agencies on issues in the area of responsibility; effectively organize and prioritize timelines and project schedules; manage consultant contracts; prepare and administer large project budgets and monitor expenditures; prepare clear and concise reports; stay abreast of new developments and trends in the assigned field, and recommend and incorporate changes as appropriate; communicate clearly and concisely in English, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work using principles of excellent customer service. THIS POSITION IS AN UNREPRESENTED AT-WILL POSITION The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous, " it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records up to and throughout the recruitment process. Finalists will be placed on a ranked Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records. Benefits: All employees hired on or after January 1, 2016, will be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension. ADA Compliant and Drug Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891- 4783. The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing. Equal Opportunity Employer