Senior Facilities Maintenance Specialist
Apply NowCompany: City of Palm Desert, CA
Location: Palm Desert, CA 92260
Description:
Salary: $78,146.00 - $107,286.00 Annually
Location : Palm Desert, CA
Job Type: Full-Time
Job Number: 2025-0005
Department: Public Works
Division: Facilities Maintenance
Opening Date: 02/28/2025
Closing Date: 3/14/2025 11:59 PM Pacific
Definition
The City of Palm Desert provides exemplary and sustainable services, amenities and programs for the benefit of the local and surrounding communities. When you interact with a City employee, you will find our collaborative, driven and efficient staff working together to provide strategic solutions for the community and each other. We are a city focused on external and internal customer service and try to find a way to say "yes," while not compromising the City's or our own integrity.
Our efforts are guided by our core values:
THE OPPORTUNITY
The City is looking for a dedicated and experienced Senior Facilities Specialist to support the operation and maintenance of our City-owned and leased facilities. We are eager to find a candidate with a solid background in facilities management who can promptly address work orders, assess the need for vendor or contractor services, and facilitate effective completion of maintenance, repair, and modification projects. The Senior Facilities Specialist will play a key role in coordinating, overseeing, and participating in ongoing and preventative maintenance efforts, setting priorities, and managing staff to ensure high-quality services are delivered. We welcome a collaborative approach to ensure the needs of our facilities are met efficiently and effectively.
Under direction, leads, trains, oversees, and participates in the more complex and difficult work, coordinates the work of vendors and contractors who perform skilled construction, modification, maintenance, and repair work on City facilities and systems; responds to work orders requesting services at City owned and leased facilities and assesses need for vendor/contractor services; as needed, contacts authorized vendor/contractor and arranges for construction, modification, repair, and/or maintenance work; schedules, coordinates, oversees, and/or participates in ongoing and preventative maintenance work; sets priorities and directs the work of assigned staff on a project or day-to-day basis; performs routine to complex maintenance and repair work in an assigned area; provides technical and specialized assistance to the assigned management and supervisory staff; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED Receives supervision from the Public Works Superintendent. Exercises technical and functional direction over, and provides training to, lower-level facilities maintenance staff.
Class Characteristics
This is the leadworker-level classification in the Facilities Maintenance class series. Incumbents lead and perform duties required to ensure that City infrastructure, systems, and facilities are maintained in a safe and effective working condition and provide the highest level of safety for public use. Responsible for coordinating and guiding the work of vendors and contractors performing construction, modification, maintenance, and/or repair duties on City facilities, including, but not limited to: Janitorial services, fire alarm and security services, HVAC systems, carpentry, plumbing, and electrical systems.
Incumbents monitor and respond to work order requests and either personally perform the more routine facility maintenance tasks or arrange for contracted services as authorized per established agreements, assigning and monitoring the work of lower-level staff, inspecting and attending to assigned areas in a timely manner, and performing a wide variety of tasks in the maintenance and repair of assigned infrastructure, facilities, and systems. This class is distinguished from the Facilites Maintenance Supervisor and Public Works Superintendent in that these classes are the full supervisory-level classes in the series where incumbents are responsible for organizing, assigning, supervising, and reviewing the work of assigned staff involved in maintenance operations.
Examples of Typical Job Functions
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Qualifications
Knowledge of:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth (12th) grade; AND four (4) years of experience in maintenance, and/or repair of facilities, and systems, and including (i) at least two (2) years of experience equivalent to that of a Facilities Maintenance Specialist in the City of Palm Desert.
Licenses and Certifications:
The City of Palm Desert offers a competitive benefits package to all employees. These benefits include:
01
Instructions for completing the supplemental questionnaire: Responses to the questions below will be used to determine your eligibility to advance in the recruitment process. An attached resume is not an acceptable substitution for a completed application. Please do not type "see resume" or "see application" in your responses. Incomplete responses, false statements, or omissions may result in disqualification in the selection process. By continuing in the process, you are certifying that all information provided in the application and supplemental questionnaire is true to the best of your knowledge. Select "Yes" to reflect that you have read and understand this statement.
02
What is your experience with contract management?
03
What is your experience estimating and budgeting for future needs and cost of space, equipment, supplies and services related to facility/property management?
04
What do you do to build and maintain positive working relationships?
05
Describe your experience with preparing and analyzing project schedules. List the scheduling software programs you are familiar with.
06
Do you have experience operating hand tools?
07
APPLICANT'S ACKNOWLEDGMENT - NOTIFICATION VIA EMAIL: I understand that it is my responsibility to check my email, including junk mail or spam folders, for any communication from the City of Palm Desert. Communication will be sent via email to the email address I have provided on my application. Select "Yes" to reflect that you have read, understand, and agree to this statement.
Required Question
Location : Palm Desert, CA
Job Type: Full-Time
Job Number: 2025-0005
Department: Public Works
Division: Facilities Maintenance
Opening Date: 02/28/2025
Closing Date: 3/14/2025 11:59 PM Pacific
Definition
The City of Palm Desert provides exemplary and sustainable services, amenities and programs for the benefit of the local and surrounding communities. When you interact with a City employee, you will find our collaborative, driven and efficient staff working together to provide strategic solutions for the community and each other. We are a city focused on external and internal customer service and try to find a way to say "yes," while not compromising the City's or our own integrity.
Our efforts are guided by our core values:
- Integrity
- Stewardship
- Service
- Community
- Innovation
- Teamwork
THE OPPORTUNITY
The City is looking for a dedicated and experienced Senior Facilities Specialist to support the operation and maintenance of our City-owned and leased facilities. We are eager to find a candidate with a solid background in facilities management who can promptly address work orders, assess the need for vendor or contractor services, and facilitate effective completion of maintenance, repair, and modification projects. The Senior Facilities Specialist will play a key role in coordinating, overseeing, and participating in ongoing and preventative maintenance efforts, setting priorities, and managing staff to ensure high-quality services are delivered. We welcome a collaborative approach to ensure the needs of our facilities are met efficiently and effectively.
Under direction, leads, trains, oversees, and participates in the more complex and difficult work, coordinates the work of vendors and contractors who perform skilled construction, modification, maintenance, and repair work on City facilities and systems; responds to work orders requesting services at City owned and leased facilities and assesses need for vendor/contractor services; as needed, contacts authorized vendor/contractor and arranges for construction, modification, repair, and/or maintenance work; schedules, coordinates, oversees, and/or participates in ongoing and preventative maintenance work; sets priorities and directs the work of assigned staff on a project or day-to-day basis; performs routine to complex maintenance and repair work in an assigned area; provides technical and specialized assistance to the assigned management and supervisory staff; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED Receives supervision from the Public Works Superintendent. Exercises technical and functional direction over, and provides training to, lower-level facilities maintenance staff.
Class Characteristics
This is the leadworker-level classification in the Facilities Maintenance class series. Incumbents lead and perform duties required to ensure that City infrastructure, systems, and facilities are maintained in a safe and effective working condition and provide the highest level of safety for public use. Responsible for coordinating and guiding the work of vendors and contractors performing construction, modification, maintenance, and/or repair duties on City facilities, including, but not limited to: Janitorial services, fire alarm and security services, HVAC systems, carpentry, plumbing, and electrical systems.
Incumbents monitor and respond to work order requests and either personally perform the more routine facility maintenance tasks or arrange for contracted services as authorized per established agreements, assigning and monitoring the work of lower-level staff, inspecting and attending to assigned areas in a timely manner, and performing a wide variety of tasks in the maintenance and repair of assigned infrastructure, facilities, and systems. This class is distinguished from the Facilites Maintenance Supervisor and Public Works Superintendent in that these classes are the full supervisory-level classes in the series where incumbents are responsible for organizing, assigning, supervising, and reviewing the work of assigned staff involved in maintenance operations.
Examples of Typical Job Functions
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Provides technical and functional direction to assigned maintenance staff; reviews and controls quality of work; participates in performing routine to complex and specialized maintenance and repair work on assigned City facilities.
- Plans, schedules, prioritizes, and assigns maintenance and repair and coordinates the work of vendors and contractors who perform skilled construction, modification, maintenance, and repair work on City facilities and systems including, but not limited to: janitorial services; fire alarm and security services; HVAC systems; painting, carpentry, plumbing, and electrical systems in accordance with established and special operational priorities; instructs staff in work procedures.
- Trains employees in work methods, use of tools and equipment, and relevant safety precautions.
- Inspects assigned City facilities, and systems for maintenance needs and recommends appropriate actions; assists in developing work plans, procedures, and schedules.
- Responds to work orders requesting services at City owned and leased facilities; conducts on-site assessments to determine the nature and scope of the facility problems/needs; performs the more routine facility maintenance tasks or arranges for contracted/vended services as authorized per established agreements.
- Contacts authorized vendor/contractor and arranges for needed construction, modification, repair, and/or maintenance work; monitors and guides vendors/contractors work to ensure work quality and provide information and assistance as needed; obtains cost estimates and management approval of work outside the scope of current agreements.
- Performs the more routine maintenance and repair tasks that may include, but are not limited to, programming secure employee access into control systems; programming HVAC systems; repairing, preparing, and painting drywall; putting furniture together; installing computer stands and moving furniture between locations; removing and replacing ceiling tiles; putting doors back on track; and performing routine carpentry, plumbing, or electrical work.
- Orders janitorial cleaning and paper supplies and maintains an appropriate inventory.
- Responds to facility repair emergencies, including after-hours emergencies as required.
- Conducts special projects as assigned; gathers and compiles data and information and prepares reports.
- Estimates costs of maintenance work, supplies, equipment, and materials; orders supplies and equipment for work projects; maintains records of purchase orders; assists in developing budget figures for the division; monitors expenditures.
- Inspects and evaluates work in progress and upon completion to assure that repairs, maintenance, and project activities are performed in accordance with City standards and specifications.
- Coordinates, oversees, and/or participates in ongoing and preventative maintenance work such as janitorial services, HVAC programming/service, generator testing/service, fuel delivery, fire extinguisher charging/service, carpet cleaning, floor polishing, window and solar panel cleaning, fire alarm inspection, building sprinkler system inspection.
- Assists in coordinating, overseeing, and personally participating in all assigned maintenance programs.
- Inspects various public works improvement activities and private developments in the assigned functional area; interacts with engineers and contractors regarding compliance with City standards and specifications; reports, records, and documents inspections, observations, and conditions found during the inspection process.
- Supports Project Managers by inspecting, documenting, and overseeing facility related project as needed.
- Responsible for keeping updated digital asset records on a City -provided asset management program.
- Observes safe work methods and makes appropriate use of related safety equipment as required; may participate and assist in coordinating safety training.
- Responds to requests and complaints from the public and answers questions or refers to supervisor, as necessary.
- Performs minor adjustments on service equipment; maintains tools and equipment in working order.
- Stays current on the status of new and pending regulatory legislation; attends continuing education courses and seminars as required.
- Maintains accurate records and logs of daily activities, using appropriate computer software applications.
- Responds to and performs emergency repairs and other emergency services as necessary.
- Performs duties of a disaster services worker in event of an emergency.
- Performs other duties as assigned.
Qualifications
Knowledge of:
- Applicable federal, state, and local laws, rules, regulations, ordinances, standards, and procedures relevant to assigned area of responsibility.
- Principles of leadership and the provision of functional direction and training.
- Public works maintenance principles, practices, tools, and materials for maintaining and repairing assigned City infrastructure, systems, and facilities.
- The operation and minor maintenance of a variety of hand and power tools, vehicles, and equipment.
- Safety equipment and practices related to the work, including the handling of hazardous chemicals.
- Basic mathematics.
- Safe driving rules and practices.
- Record keeping principles and procedures.
- Modern office practices, methods, and computer equipment and applications related to the work.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
- Interpret, apply, explain, and ensure compliance with federal, state, and local laws, rules, regulations, ordinances, standards, and procedures relevant to assigned area of responsibility.
- Lead and perform maintenance, and repair work on assigned municipal facilities, and systems.
- Plan, organize, direct, and coordinate the work of assigned staff.
- Inspect the work of others and maintain established quality control standards.
- Train others in proper and safe work procedures.
- Identify and implement effective courses of action to complete assigned work.
- Oversee and participate in maintenance and related projects in the assigned functional area(s).
- Basic skills in plumbing, minor electrical, drywall, carpentry, and HVAC preventive maintenance.
- Operational characteristics and minor maintenance of hand and power tools.
- Troubleshoot maintenance problems and determine materials and supplies required for repair.
- Read, interpret, and apply technical information from manuals, drawings, specifications, layouts, blueprints, and schematics.
- Follow department policies and procedures related to assigned duties.
- Make accurate arithmetic calculations
- Maintain accurate logs, records, and basic records of work performed.
- Modern office practices, procedures, technology, and computer equipment and applications
- Give, as well as, understand and follow oral and written instructions.
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
- Effectively use computer systems, software, and modern business equipment to perform a variety of work tasks.
- Communicate effectively in English, both orally and in writing.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth (12th) grade; AND four (4) years of experience in maintenance, and/or repair of facilities, and systems, and including (i) at least two (2) years of experience equivalent to that of a Facilities Maintenance Specialist in the City of Palm Desert.
Licenses and Certifications:
- Possession of, or ability to obtain, a valid Class C California driver's license with appropriate endorsements by the time of appointment.
- HVAC Certificate, Electrical license and Forklift certificate is preferred.
The City of Palm Desert offers a competitive benefits package to all employees. These benefits include:
- Competitive salary ()
- Medical, dental and vision coverage for employee and dependents (up to 100% paid by employer)
- 12 paid holidays annually
- 12 paid sick days annually
- Two weeks of annual paid vacation, additional vacation available for Management positions
- The City does not participate in the Social Security program, except for the mandatory 1.45% Medicare contribution.
- 2% @ 62 CalPERS retirement, 2% @ 55 for Classic Members
- IRC 125 Cafeteria Plan (flexible spending plans)
- Life insurance (equal to annual salary)
- Longterm Disability Plan
- Accidental Death & Dismemberment Coverage
- Retiree Health Savings Plan: 1% Employee Contribution, 1% Employer Match
- Voluntary Deferred Compensation Program
- Tuition Reimbursement Program
- Employee Assistance Program
- Rideshare Incentive Program
- Qualified employer for PSLF Program eligibility
01
Instructions for completing the supplemental questionnaire: Responses to the questions below will be used to determine your eligibility to advance in the recruitment process. An attached resume is not an acceptable substitution for a completed application. Please do not type "see resume" or "see application" in your responses. Incomplete responses, false statements, or omissions may result in disqualification in the selection process. By continuing in the process, you are certifying that all information provided in the application and supplemental questionnaire is true to the best of your knowledge. Select "Yes" to reflect that you have read and understand this statement.
- Yes
- No
02
What is your experience with contract management?
- Less Than 1 Year
- 1 - 3 Years
- 3 - 5 Years
- 5 or More Years
03
What is your experience estimating and budgeting for future needs and cost of space, equipment, supplies and services related to facility/property management?
- Less Than 1 Year
- 1 - 3 Years
- 3 - 5 Years
- 5 or More Years
04
What do you do to build and maintain positive working relationships?
05
Describe your experience with preparing and analyzing project schedules. List the scheduling software programs you are familiar with.
06
Do you have experience operating hand tools?
- Yes
- No
07
APPLICANT'S ACKNOWLEDGMENT - NOTIFICATION VIA EMAIL: I understand that it is my responsibility to check my email, including junk mail or spam folders, for any communication from the City of Palm Desert. Communication will be sent via email to the email address I have provided on my application. Select "Yes" to reflect that you have read, understand, and agree to this statement.
- Yes
- No
Required Question