Facilities Manager
Apply NowCompany: North County Transit District
Location: Oceanside, CA 92057
Description:
Salary : $86,220.78 - $145,083.33 Annually
Location : Oceanside, CA
Job Type: Full-time
Job Number: FY2025-00037
Department: Development Services Division
Division: FACILITIES
Opening Date: 02/28/2025
Closing Date: 3/28/2025 11:59 PM Pacific
Description
DEFINITION
Under the general direction of the Director of Facilities, the Facilities Manager is responsible for optimizing the maintenance and repair of assigned buildings, grounds, transit stations, transit platforms, and equipment to ensure that they are maintained in a safe and operational condition, and in accordance with any applicable federal, state, local, and regulatory laws, rules or guidelines. investigation and when necessary, discipline. This role demands a customer-focused, results-driven leader who ensures efficiency, safety, and service excellence across multiple types of facilities. The Facilities Manager is accountable for optimizing performance, achieving customer satisfaction and enforcing the highest ethical standards within the assigned team.
Distinguishing Characteristics
The incumbent must demonstrate a high degree of creativity, foresight, ethicsand mature judgment in planning, organizing, coordinating, and solving high level problems. This position is distinguished by its role in representing NCTD in the coordination of all phases of facilities maintenance. This individual must possess advanced knowledge of facilities and facilities-related equipmentand systems.
Supervision Received and Exercised
This position reports to the Director of Facilities.The incumbent has supervisory oversight for assigned staff and may also oversee the work of consultants and contractors. Further, this position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted.
Working Conditions
Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultants' facilities, and other locations as required. North County Transit District operatesfacilities 24/7/365. Accordingly, job duties necessitate working beyond normal office hours including evenings, nights, weekends, and holidays to ensure optimum service delivery.
Examples of Duties
Essential Functions
Duties may include, but are not limited to, the following:
Qualifications
Education/Experience
A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered.
Certificates/Licenses
General Requirements
Supplemental Information
Physical Requirements
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment, and lift equipment up to 25 pounds on a periodic basis.The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between District locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way. The employee may be subject to fumes, odors, dusts, gases, chemicals. The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand.
Machines / Tools / Equipment
NCTD provides its employees with a comprehensive benefits package. Benefits are available to employees working 20+ hours per week, with any employer contributions prorated accordingly for employees who work less than 40 hours per week. Highlights are listed below:
Retirement:
CalPERS: NCTD participates in the CalPERS retirement program with benefit formulas of 1.5% @ 65. Benefits are calculated based on your age at retirement, the number of years of service credit with CalPERS, and the highest average pay rate in a 36 month period.
457 Deferred Compensation/401(a) Plans: NCTD offers a voluntary Deferred Compensation savings plan through VOYA. Employees are eligible upon hire, and can contribute a designated percentage of their compensation into the plan in accordance with IRS limits. Additionally, NCTD matches 50% of employee 457 contributions, up to 8% of payroll (4% max contribution) into a 401(a) plan. Employees are vested in NCTD contributions over a 3 year period.
Medical Insurance: NCTD participates in the CalPERS medical insurance program and offers a rich variety of plans to choose from. NCTD contributes towards monthly medical premiums. If selected coverage is greater than the NCTD contribution, employees will pay the additional premium via pre-tax payroll deduction.
Dental Insurance: NCTD offers dental coverage through United Concordia with a PPO or DHMO option.
Vision Insurance: NCTD offers vision insurance through Medical Eye Services.
Life Insurance: NCTD provides group Life/AD&D insurance at no cost to the employee in the amount of $200,000. Additional, voluntary supplemental life insurance is available for the employee and eligible dependents at the employee's cost.
Long Term Disability Insurance: NCTD offers voluntary Long Term Disability Insurance at the employee's cost. Coverage up to 60% of your hourly wage ($6,000/mo max) can be purchased.
Flexible Spending Account Plan: NCTD offers the following plans for pre-tax employee contributions:
Holidays: NCTD recognizes 10 holidays annually: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Day.
PTO/Paid Time Off: Employees earn PTO in accordance with the following schedule:
Bereavement Leave: NCTD offers paid bereavement leave.
Transportation Passes: Employees and eligible dependents receive a complimentary "PRONTO Card" which can be used to ride any NCTD transit service at no charge.
01
Do you have a High School Diploma or GED?
02
Do you have an Associate's or Bachelor's degree?
03
Do you have at least six (6) years of experience of relevant experience? If yes, please list out position(s), organization(s), and tenure.
04
Do you have at least two (2) years of supervisory experience? If yes, please list out: the position(s), the type of positions you supervised and the total number of direct reports for each position held.
05
Do you have direct prior experience with a public agency with supervisory/management and oversight experience with emphasis on the use of contractors for facility maintenance? If yes, please list out the public agency and types of contractors you managed,
Required Question
Location : Oceanside, CA
Job Type: Full-time
Job Number: FY2025-00037
Department: Development Services Division
Division: FACILITIES
Opening Date: 02/28/2025
Closing Date: 3/28/2025 11:59 PM Pacific
Description
DEFINITION
Under the general direction of the Director of Facilities, the Facilities Manager is responsible for optimizing the maintenance and repair of assigned buildings, grounds, transit stations, transit platforms, and equipment to ensure that they are maintained in a safe and operational condition, and in accordance with any applicable federal, state, local, and regulatory laws, rules or guidelines. investigation and when necessary, discipline. This role demands a customer-focused, results-driven leader who ensures efficiency, safety, and service excellence across multiple types of facilities. The Facilities Manager is accountable for optimizing performance, achieving customer satisfaction and enforcing the highest ethical standards within the assigned team.
Distinguishing Characteristics
The incumbent must demonstrate a high degree of creativity, foresight, ethicsand mature judgment in planning, organizing, coordinating, and solving high level problems. This position is distinguished by its role in representing NCTD in the coordination of all phases of facilities maintenance. This individual must possess advanced knowledge of facilities and facilities-related equipmentand systems.
Supervision Received and Exercised
This position reports to the Director of Facilities.The incumbent has supervisory oversight for assigned staff and may also oversee the work of consultants and contractors. Further, this position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted.
Working Conditions
Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultants' facilities, and other locations as required. North County Transit District operatesfacilities 24/7/365. Accordingly, job duties necessitate working beyond normal office hours including evenings, nights, weekends, and holidays to ensure optimum service delivery.
Examples of Duties
Essential Functions
Duties may include, but are not limited to, the following:
- Plans, monitors, and evaluates the day-to-day maintenance and repair activities of the Facilities Maintenance Technicians and maintenance contractors.
- Manage facilities, equipment, and property maintenance, including implementing, and supporting the Facility Management Plan.
- Maintains accurate records and prepare correspondence and periodic reports.
- Responds to priority/emergency situations and provides on-call assistance and service when needed.
- Supports capital program development and implementation.
- Supports the Director of Facilities to manage the budget for Department operations.
- Manages third-party facility maintenance service contracts to conform to local, state, and federal rules and regulations; District standards; inter-agency agreements and MOUs; other applicable governmental regulations; and NCTD issued permits and licenses.
- Responsible for facilities asset management, including condition assessments, inventories, and preventative maintenance requirements in accordance with the NCTD Transit Asset Management Plan.
- Prepares for and participates in audits by regulatory agencies.
- Ensure completion of work in compliance with the California Code of Regulations, and any other applicable rules and regulations, including but not limited to Federal Railroad Administration (FRA), Federal Transit Administration (FTA), and California Public Utilities Commission (CPUC).
- Responsible for hiring, training, supervising, reviewing, disciplining, and terminating subordinate staff as needed and in accordance with District policy.
- Responsible for ensuring compliance with respective Union agreements relative to staff supervision, scheduling, work assignments, etc.
- Perform other related duties as assigned.
Qualifications
Education/Experience
- High School Diploma/GED required; Associate's or Bachelor's Degree preferred.
- Minimum six (6) years prior similar experience, including minimum 2 years of supervisory experience.
- Public agency background with supervisory/management and oversight experience with emphasis on the use of contractors for facility maintenance activities is preferred.
A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered.
Certificates/Licenses
- Possession of and the ability to maintain a California Driver's License, Class C with less than 6 points in the prior 36-month period and no DUIs in the prior 7 years.
- Maintain compliance with the District's policies regarding Conflict of Interest and Ethics.
- Must be able to obtain and maintain annual access to Marine Corp Base Camp Pendleton.
- Must be able to become RWP Qualified on NCTD owned railroad properties.
General Requirements
- Maintain compliance with NCTD policies regarding Conflict of Interest and Ethics.
- Knowledge of facility maintenance principles, including experience with rail facilities, required.
- Familiar with pertinent code and regulatory requirements of agencies such as the FTA, FRA, CPUC, Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), Air Pollution Control District (APCD), and California Code of Regulations.
- Experience with preventative maintenance needs and best practices for minimizing reactive maintenance.
- Working knowledge of major building systems including heating, ventilation, and air conditioning (HVAC); building controls; electrical; plumbing; emergency power; and life safety systems.
- Able to create and maintain good working relationships through excellent communication and teambuilding skills.
- Strong analytical and critical thinking skills; ability to gather, organize, analyze and present data to appropriate sources, ability to interpret and apply local, state, and federal rules and regulations accurately and effectively.
- Strong communication skills, both verbal and written, including the ability to prepare and deliver clear and concise reports.
- A professional level of expertise in multiple areas and demonstrated use of high-level discretion and judgment in execution of duties is preferred.
- Must be able to manage and maintain simultaneous, transitional, and emerging priorities.
- Demonstrated proficiency in computer software programs including the Microsoft Office Suite.
- Able to respond in-person to emergencies on any shift and under any weather or time-of-day circumstances.
Supplemental Information
Physical Requirements
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment, and lift equipment up to 25 pounds on a periodic basis.The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between District locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way. The employee may be subject to fumes, odors, dusts, gases, chemicals. The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand.
Machines / Tools / Equipment
- Ability to operate a personal computer and Microsoft Office Suite programs.
- Ability to operate standard office equipment, including a fax and scanner machine, copy machine, and telephone.
- Operate forklifts and other heavy equipment
- Carry and operate a mobile on-call device.
NCTD provides its employees with a comprehensive benefits package. Benefits are available to employees working 20+ hours per week, with any employer contributions prorated accordingly for employees who work less than 40 hours per week. Highlights are listed below:
Retirement:
CalPERS: NCTD participates in the CalPERS retirement program with benefit formulas of 1.5% @ 65. Benefits are calculated based on your age at retirement, the number of years of service credit with CalPERS, and the highest average pay rate in a 36 month period.
457 Deferred Compensation/401(a) Plans: NCTD offers a voluntary Deferred Compensation savings plan through VOYA. Employees are eligible upon hire, and can contribute a designated percentage of their compensation into the plan in accordance with IRS limits. Additionally, NCTD matches 50% of employee 457 contributions, up to 8% of payroll (4% max contribution) into a 401(a) plan. Employees are vested in NCTD contributions over a 3 year period.
Medical Insurance: NCTD participates in the CalPERS medical insurance program and offers a rich variety of plans to choose from. NCTD contributes towards monthly medical premiums. If selected coverage is greater than the NCTD contribution, employees will pay the additional premium via pre-tax payroll deduction.
Dental Insurance: NCTD offers dental coverage through United Concordia with a PPO or DHMO option.
Vision Insurance: NCTD offers vision insurance through Medical Eye Services.
Life Insurance: NCTD provides group Life/AD&D insurance at no cost to the employee in the amount of $200,000. Additional, voluntary supplemental life insurance is available for the employee and eligible dependents at the employee's cost.
Long Term Disability Insurance: NCTD offers voluntary Long Term Disability Insurance at the employee's cost. Coverage up to 60% of your hourly wage ($6,000/mo max) can be purchased.
Flexible Spending Account Plan: NCTD offers the following plans for pre-tax employee contributions:
- Health Care
- Dependent Care
- Commuter Transit
- Commuter Parking
Holidays: NCTD recognizes 10 holidays annually: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Day.
PTO/Paid Time Off: Employees earn PTO in accordance with the following schedule:
- 0 through 3.99 years: 120 hours per year
- 4.00 through 9.99 years: 176 hours per year
- 10 years: 216 hours per year
Bereavement Leave: NCTD offers paid bereavement leave.
Transportation Passes: Employees and eligible dependents receive a complimentary "PRONTO Card" which can be used to ride any NCTD transit service at no charge.
01
Do you have a High School Diploma or GED?
- Yes
- No
02
Do you have an Associate's or Bachelor's degree?
- Yes
- No
03
Do you have at least six (6) years of experience of relevant experience? If yes, please list out position(s), organization(s), and tenure.
04
Do you have at least two (2) years of supervisory experience? If yes, please list out: the position(s), the type of positions you supervised and the total number of direct reports for each position held.
05
Do you have direct prior experience with a public agency with supervisory/management and oversight experience with emphasis on the use of contractors for facility maintenance? If yes, please list out the public agency and types of contractors you managed,
Required Question