Senior Manager of Procurement
Apply NowCompany: Illinois State Toll Highway Authority
Location: Downers Grove, IL 60515
Description:
Salary: $120,000.00 - $130,000.00 Annually
Location : 60515, IL
Job Type: Officials/Managers
Job Number: 9999-32025
Department: Procurement
Opening Date: 03/03/2025
Closing Date: 3/16/2025 11:59 PM Central
Is this a union role?: No
Union Name: Salaried - 6
Position Grade: 3
Position Overview
The Illinois Tollway is dedicated to providing and promoting a safe and efficient system of highways while ensuring the highest possible level of service to our customers. Whether it's I-PASS, the Move Illinois Program, open road tolling or keeping you safe with our H.E.L.P. trucks, we are committed to delivering great benefits and services to customers.
The Tollway is a user-fee system - no state or federal tax dollars are used to support maintenance and operations. Operations are funded by toll and concession revenues.
Under the leadership of the Board of Directors and Executive Staff, the Tollway is committed to achieving the following goals: increase collaboration with regional transportation and planning agencies, promote the regional economy, maintain financial integrity, foster environmental responsibility and sustainability, maintain the safety and efficiency of the Tollway system, further transparency and accountability, enhance customer service, and maintain public trust.
In support of this vision, the Senior Manager of Procurement reports directly to the Chief of Procurement. This position serves as a key staff and resource person to the Chief of Procurement, who coordinates with Executive Tollway staff and the Board of Directors ensure prompt and effective responses to issues raised and matters of concern.
The Senior Manager of Procurement will develop, manage, and deliver procurement processes, solutions, or projects with a focus on efficiency and risk management. Your responsibilities will include continuous process improvement, innovation, and leveraging best practices. You will oversee professional employees to develop, implement and train internal staff on new initiatives.
In addition, the Senior Manager of Procurement is responsible for the successful direction and management of the Procurement support personnel, as well as coordination with the Procurement department staffing and budget. This position provides for overall electronic project documentation management, from need identification through contract award, including contract amendments. This position also coordinates the assimilation of Board information, audit responses, ensuring training and conformity in department procedures and that these procedures are compliant with Illinois Procurement laws and guidelines.
The Senior Manager of Procurement reports directly to the Chief of Procurement as does the Chief of Contract Service and the Executive Secretary. Reporting directly to the Senior Manager of Procurement are the Procurement Services Manager, Procurement Legal Liaison, Procurement Outreach Specialist, and Administrative Assistant.
Essential Job Functions
The Senior Manager of Procurement responsibilities include but are not limited to:
Vendor/Contract Administration:
Document Control:
Contract Management Group:
Qualifications
Skills and Experience (Required):
Education (Preferred)
Skills and Experience (Preferred)
The Illinois Tollway is committed to creating a diverse environment and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin or ancestry, disability, unfavorable discharge from military services, age, order of protection status, military status, sex or sexual orientation.
At the Illinois State Toll Highway Authority, we give our employees the tools to succeed both on and off the job. Our generous benefits package provides comprehensive coverage to help you protect your health and earning power and prepare for the future. In addition, we offer several programs that help you grow in your career and make the Illinois State Toll Highway Authority a great place to work!
MEDICAL, Rx, DENTAL, VISION BENEFITS
01
Please indicate your highest level of education.
02
It is a requirement to have five (5) years' experience with contract implementation, drafting, and reviewing. Do you meet this requirement?
03
For the question above, please provide where (at which organization) and when (the time period) you gained this experience -- citing specific examples. If you have no experience, or did not meet the minimum requirement, please enter "NA".
We will not make assumptions regarding your response. If you do not answer completely you will not receive credit for this question.
04
It is a requirement to have five (5) years in a leadership or managerial role, with experience in managing teams of five or more. Do you meet this requirement?
05
For the question above, please provide where (at which organization) and when (the time period) you gained this experience -- citing specific examples. If you have no experience, or did not meet the minimum requirement, please enter "NA".
We will not make assumptions regarding your response. If you do not answer completely you will not receive credit for this question.
06
It is a requirement to have proficiency in a procurement software and ERP systems (SAP, Oracle, etc).Do you meet this requirement?
07
For the question above, please provide where (at which organization) and when (the time period) you gained this experience -- citing the specific software(s) used. If you have no experience, or did not meet the minimum requirement, please enter "NA".
We will not make assumptions regarding your response. If you do not answer completely you will not receive credit for this question.
Required Question
Location : 60515, IL
Job Type: Officials/Managers
Job Number: 9999-32025
Department: Procurement
Opening Date: 03/03/2025
Closing Date: 3/16/2025 11:59 PM Central
Is this a union role?: No
Union Name: Salaried - 6
Position Grade: 3
Position Overview
The Illinois Tollway is dedicated to providing and promoting a safe and efficient system of highways while ensuring the highest possible level of service to our customers. Whether it's I-PASS, the Move Illinois Program, open road tolling or keeping you safe with our H.E.L.P. trucks, we are committed to delivering great benefits and services to customers.
The Tollway is a user-fee system - no state or federal tax dollars are used to support maintenance and operations. Operations are funded by toll and concession revenues.
Under the leadership of the Board of Directors and Executive Staff, the Tollway is committed to achieving the following goals: increase collaboration with regional transportation and planning agencies, promote the regional economy, maintain financial integrity, foster environmental responsibility and sustainability, maintain the safety and efficiency of the Tollway system, further transparency and accountability, enhance customer service, and maintain public trust.
In support of this vision, the Senior Manager of Procurement reports directly to the Chief of Procurement. This position serves as a key staff and resource person to the Chief of Procurement, who coordinates with Executive Tollway staff and the Board of Directors ensure prompt and effective responses to issues raised and matters of concern.
The Senior Manager of Procurement will develop, manage, and deliver procurement processes, solutions, or projects with a focus on efficiency and risk management. Your responsibilities will include continuous process improvement, innovation, and leveraging best practices. You will oversee professional employees to develop, implement and train internal staff on new initiatives.
In addition, the Senior Manager of Procurement is responsible for the successful direction and management of the Procurement support personnel, as well as coordination with the Procurement department staffing and budget. This position provides for overall electronic project documentation management, from need identification through contract award, including contract amendments. This position also coordinates the assimilation of Board information, audit responses, ensuring training and conformity in department procedures and that these procedures are compliant with Illinois Procurement laws and guidelines.
The Senior Manager of Procurement reports directly to the Chief of Procurement as does the Chief of Contract Service and the Executive Secretary. Reporting directly to the Senior Manager of Procurement are the Procurement Services Manager, Procurement Legal Liaison, Procurement Outreach Specialist, and Administrative Assistant.
Essential Job Functions
The Senior Manager of Procurement responsibilities include but are not limited to:
- Review current processes and identify opportunities to improve operational efficiency, delivery, and performance.
- Drive operational improvement programs to reduce costs and increase quality and service levels.
- Monitor contract expirations and facilitate appropriate action to address issues, which may include development and distribution of reports to the Procurement department staff and other Tollway departments, as directed.
- Collaborate with Procurement Deputy Chiefs, Purchasing Services Manager(s), Contract Services Manager, and the Compliance Department to develop, train and implement efficiencies in the procurement process.
- Provide fiscal monitoring of Procurement Department's annual budget and facilitate appropriate action to address issues.
- Utilize departmental objectives, historical trend projections, and performance metrics to prepare the department's budget and develop Key Performance Indicators (KPIs) aligned with established goals.
- Lead workshops that look for ways to improve organizations and processes.
- Develop, maintain, and publicly posted procurement bid schedule or buying plan for construction contracts, professional services bulletin, and goods & services contracts.
- Complete special projects and other duties as assigned by the department's senior leadership.
Vendor/Contract Administration:
- Generates reports through the Tollway's Enterprise Resource Program (ERP) and contract management reports on a regular basis for the Chief of Procurement providing clarity on the status of procurements.
- Coordinate with the Information Technology Department to implement any changes in the ERP system that impact procurement processes.
Document Control:
- Develops reliable processes to electronically record and retrieve documents utilized in the course of business as they relate to all Tollway contracts.
- Formulates reports to track and monitor documents and contracts as they progress through their specific business process.
- Maintains the process to manage electronic project files.
- Provides reports for review and distribution to the Chief of Procurement.
- Provides clear communication to Procurement staff regarding changes to Tollway document control requirements and provides timely posting of documents on the Tollway's Procurement Contract Management System.
- Develops means and methods for the control and integration of all forms used in procurement contract administration.
- Coordinates responses to internal and external audits and FOIA requests.
Contract Management Group:
- Reviews and provides weekly reporting relative to system performance and content for ongoing project management applications.
- Meets with support staff to discuss outstanding project issues, schedules, and status on enhancements.
- Responds to system user needs and questions.
- Oversees the implementation team that manages new software or processes, ensuring that the business processes implemented are compliant with procurement procedures or establishes new procedures in coordination with department management.
- Improve current procurement procedures through a contract management software solution.
- Use analytical tools and digital tech to find new ways to understand how to make the Tollway more effective and efficient.
Qualifications
Skills and Experience (Required):
- Bachelor's degree in Business Administration, Supply Chain Management, or a related degree, or 10 years of relevant work experience.
- Five (5) years' experience with contract implementation, drafting, reviewing is required.
- Proficiency in a procurement software and ERP systems (SAP, Oracle, etc).
- Knowledge of procurement best practices and relevant regulations.
- Five (5) years in a leadership or managerial role. Experience in managing teams of five or more.
- Experience in leading or troubleshooting the end-to-end process that connects procurement activities with accounts payable to ensure efficient purchasing and timely payments.
- Strong analytical skills with high attention to detail plus demonstrated abilities in problem solving and independent decision-making capabilities.
- The position requires excellent written and verbal communication skills.
- The incumbent must possess excellent organizational skills to effectively manage a complex, dynamic, and intense procurement program.
Education (Preferred)
- Master's degree or other advanced degree is strongly preferred.
- Certified Public Procurement Officer (CPPO)/Certified Professional Public Buyer (CPPB) or in the process of obtaining certification.
Skills and Experience (Preferred)
- Minimum five (5) years of public/municipal procurement operational experience implementing an automated procurement platforms or Enterprise Resource Planning (ERP) systems.
- Minimum five (5) years' working knowledge of State's ERP (currently SAP) system modules including Supplier Relationship Management (SRM), Purchasing, Materials Management, Inventory Management, and Contract Management.
- Minimum five (5) years' working knowledge in all Illinois procurement methods and processes including, but not limited to, Invitation for Bids, Request for Proposals, Small Purchases, Qualification Based Selection, Sole Source, Emergency, Amendment/Change Order, etc.
- Experience in SAP Ariba tolls / HANA systems highly preferred.
- Experience in the State of Illinois eProcurement System, BidBuy.
- Led inhouse staff workshops/trainings.
- Project Management Professional (PMP).
The Illinois Tollway is committed to creating a diverse environment and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin or ancestry, disability, unfavorable discharge from military services, age, order of protection status, military status, sex or sexual orientation.
At the Illinois State Toll Highway Authority, we give our employees the tools to succeed both on and off the job. Our generous benefits package provides comprehensive coverage to help you protect your health and earning power and prepare for the future. In addition, we offer several programs that help you grow in your career and make the Illinois State Toll Highway Authority a great place to work!
MEDICAL, Rx, DENTAL, VISION BENEFITS
- Aetna Select Open Access (HMO) - Premium FREE!
- Aetna Choice POS II (PPO)
- Aetna Prescription, Dental and Vision included at no additional cost.
- EyeMed Vision Care Voluntary Coverage
- Healthcare Flexible Spending Accounts (FSA)
- Pre-tax account you put money into that you use to pay for certain out-of-pocket health care costs.
- Dependent Care Flexible Spending (DCAP)
- Pre-tax account you put money into that you use to pay for dependent care costs.
- Basic Term Life & AD&D - Premium FREE!
- Additional coverage available
- Annual Reimbursement - $5,250
- Holidays
- Vacation
- Sick Leave
- Sick Leave Bank
- Bereavement Leave
- Parental Leave
- No cost services for employee and family.
- Pension Plan
- Non-Occupational and Occupational Disability
- Deferred Compensation/After-Tax ROTH
- NCPERS Voluntary Life and AD&D
01
Please indicate your highest level of education.
- High School Diploma / GED
- Associate Degree
- Bachelor's Degree
- Master's Degree or above
02
It is a requirement to have five (5) years' experience with contract implementation, drafting, and reviewing. Do you meet this requirement?
- Yes
- No
03
For the question above, please provide where (at which organization) and when (the time period) you gained this experience -- citing specific examples. If you have no experience, or did not meet the minimum requirement, please enter "NA".
We will not make assumptions regarding your response. If you do not answer completely you will not receive credit for this question.
04
It is a requirement to have five (5) years in a leadership or managerial role, with experience in managing teams of five or more. Do you meet this requirement?
- Yes
- No
05
For the question above, please provide where (at which organization) and when (the time period) you gained this experience -- citing specific examples. If you have no experience, or did not meet the minimum requirement, please enter "NA".
We will not make assumptions regarding your response. If you do not answer completely you will not receive credit for this question.
06
It is a requirement to have proficiency in a procurement software and ERP systems (SAP, Oracle, etc).Do you meet this requirement?
- Yes
- No
07
For the question above, please provide where (at which organization) and when (the time period) you gained this experience -- citing the specific software(s) used. If you have no experience, or did not meet the minimum requirement, please enter "NA".
We will not make assumptions regarding your response. If you do not answer completely you will not receive credit for this question.
Required Question