(Associate) Operations Officer - Board Relations
Apply NowCompany: The World Bank Group
Location: Washington, DC 20011
Description:
(Associate) Operations Officer - Board Relations
Job #:
req32160
Organization:
IFC
Sector:
Other
Grade:
GF
Term Duration:
3 years 0 months
Recruitment Type:
International Recruitment
Location:
Washington, DC,United States
Required Language(s):
English
Preferred Language(s):
Closing Date:
3/12/2025 (MM/DD/YYYY) at 11:59pm UTC
Description
IFC - a member of the World Bank Group - is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet. For more information, visit www.ifc.org.
The Board Relations function is part of the responsibilities of IFC's Corporate Secretariat within the Corporate Support Vice Presidency. In collaboration with the Management Team (MT), their advisers, and the World Bank Group Corporate Secretariat (SEC), the function supports IFC's strategic goals by monitoring and scheduling Board engagements and coordinating MT, Directors/Managers and staff participation. The function also contributes to ensuring IFC representation in WBG engagements. The function provides synthesis of key Board engagements to help inform the MT's decision-making. The function advises staff on how to effectively engage with the Board and understand Board expectations, rules and procedures, especially in operations, by developing intelligence on Board engagements, guidance and templates to draft Board papers, and preparing pre-Board meeting briefs as needed. Finally, the function is the focal point for new Board Officials' onboarding and training on IFC operations and provides a counterpart to Executive Directors' Advisors as needed.
Duties and Accountabilities
Under the supervision of the Head of the IFC Corporate Secretariat and in tandem with the Operations Officer, Board Relations:
Board intelligence
Attend key Board engagements. Succinctly synthesize main ED positions, trends and changes thereof. Identify, track and precisely document follow-up actions committed to by IFC and Board asks, distinguishing those IFC did not respond to or commit to.
Co-draft a monthly overview of Board engagements for the MT.
Contribute to continuity and consistency in IFC's interactions with the Board. This entails for example "connecting the dots" between key information conveyed in one engagement and subject matter owners who were not in attendance.
Maintain the database of Board actions (abstentions, oppositions, written statements, requests for discussion, requests to reschedule). Prepare quarterly MT report on Board actions. Translate findings into expected outcomes for subsequent similar engagements. Assist teams in identifying when to proactively engage or how to design differently to address Board concerns before they materialize.
Communicate to relevant colleagues changes in Executive Directors appointments, Committee assignments and other institutional developments.
Join as requested bilateral meetings with ED advisors.
Surface avenues to enhance the effectiveness of IFC's engagements with the Board, for example by sensing the need to proactively update the Board on a given topic or recommending different options to sequence/structure them based on feedback from EDs on what has worked well vs. what has not.
Board processes
Serve as the custodian of investment Board paper guidance and templates.
Manage the Board Relations intranet resources.
Take initiative in developing new or improving existing knowledge bases and trainings for IFC colleagues.
Assist project teams in drafting and submitting Board papers, address queries on Board requirements, rules and procedures.
Provide background information on Board positions relating to their sector or region, identify key deadlines, guide on the applicable templates.
Act as liaison between IFC and SEC. Identify efficiencies to simplify and increase predictability in Board processes.
Strengthen mechanisms for knowledge capture from, e.g., prior engagements, insights and feedback from SEC; distill these lessons learned into structured and succinct tip-sheet, FAQs, intranet additions and targeted trainings.
Working closely with SEC, coordinate IFC's input to the onboarding of new Board officials.
Keep abreast of the latest developments in relevant ADM, policies, procedures and IT systems.
Maintain CSSCS's repository of Board engagements and documents.
Monitor ad hoc data queries from Board officials and coordinate responses as needed.
Backup to the IFC Board Scheduler:
Assume temporary duties as IFC Board Scheduler as needed during leave periods.
Monitor upcoming IBRD/IDA/MIGA Board engagements and schedule IFC Board engagements.
Ensure and coordinate IFC's attendance by coordinating with relevant MT front offices and SEC.
Prepare list of upcoming Board engagements for the weekly MD Operations Report.
Selection Criteria
MBA or Master' s degree in international relations, business, economics, law, public affairs, political science, journalism, communications or related field plus 5-8 years of relevant experience.
Thorough knowledge of IFC's organizational structure and functions of each department across the institution ("who works on what"), experience with IFC investment operations, strategy, legal, communications, E&S or integrity issues, managing sensitive relationships with high-level counterparts with frequent Board interactions are a plus.
Excellent written and verbal communication skills with demonstrated ability to think strategically, grasp the broader context and sensitivities, rapidly analyze and contextualize information from varied sources, synthesize complex issues, and communicate them clearly and concisely.
Ability to simultaneously grasp and combine the bigger picture and nuanced details crucial to the successful delivery of said bigger picture. Demonstrated track record of condensing large amounts of information clearly and succinctly. Ability to meticulously proofread, format and edit materials intended for senior management.
Pragmatic solution-minded ability to solve complex operational problems. Willingness to reach out to others to help find practical solutions, cultivate an active network of relationships and work across organizational boundaries.
Excellent teamwork and interpersonal skills, with an open and collegial work style; ability to listen and integrate ideas from different points of view and ability to adapt what and how to distill and communicate nuanced messages to different audiences within IFC.
Proven ability and flexibility to multitask, meet deadlines, anticipate and react promptly to competing demands, provide quality outputs and attend to details while maintaining an overview of the strategic context.
Genuine commitment to development and to the World Bank Group and IFC's mission, strategy and values. Excellent understanding of the role and mandate of each WBG institution. Highest standards of ethical integrity, transparency, and fairness.
NOTE: This internal requisition is open to WBG and IMF staff only (including short-term and extended term consultants/temporaries). External candidates are requested not to apply. In case an external candidate applies, their application will not be considered.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.
Job #:
req32160
Organization:
IFC
Sector:
Other
Grade:
GF
Term Duration:
3 years 0 months
Recruitment Type:
International Recruitment
Location:
Washington, DC,United States
Required Language(s):
English
Preferred Language(s):
Closing Date:
3/12/2025 (MM/DD/YYYY) at 11:59pm UTC
Description
IFC - a member of the World Bank Group - is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet. For more information, visit www.ifc.org.
The Board Relations function is part of the responsibilities of IFC's Corporate Secretariat within the Corporate Support Vice Presidency. In collaboration with the Management Team (MT), their advisers, and the World Bank Group Corporate Secretariat (SEC), the function supports IFC's strategic goals by monitoring and scheduling Board engagements and coordinating MT, Directors/Managers and staff participation. The function also contributes to ensuring IFC representation in WBG engagements. The function provides synthesis of key Board engagements to help inform the MT's decision-making. The function advises staff on how to effectively engage with the Board and understand Board expectations, rules and procedures, especially in operations, by developing intelligence on Board engagements, guidance and templates to draft Board papers, and preparing pre-Board meeting briefs as needed. Finally, the function is the focal point for new Board Officials' onboarding and training on IFC operations and provides a counterpart to Executive Directors' Advisors as needed.
Duties and Accountabilities
Under the supervision of the Head of the IFC Corporate Secretariat and in tandem with the Operations Officer, Board Relations:
Board intelligence
Attend key Board engagements. Succinctly synthesize main ED positions, trends and changes thereof. Identify, track and precisely document follow-up actions committed to by IFC and Board asks, distinguishing those IFC did not respond to or commit to.
Co-draft a monthly overview of Board engagements for the MT.
Contribute to continuity and consistency in IFC's interactions with the Board. This entails for example "connecting the dots" between key information conveyed in one engagement and subject matter owners who were not in attendance.
Maintain the database of Board actions (abstentions, oppositions, written statements, requests for discussion, requests to reschedule). Prepare quarterly MT report on Board actions. Translate findings into expected outcomes for subsequent similar engagements. Assist teams in identifying when to proactively engage or how to design differently to address Board concerns before they materialize.
Communicate to relevant colleagues changes in Executive Directors appointments, Committee assignments and other institutional developments.
Join as requested bilateral meetings with ED advisors.
Surface avenues to enhance the effectiveness of IFC's engagements with the Board, for example by sensing the need to proactively update the Board on a given topic or recommending different options to sequence/structure them based on feedback from EDs on what has worked well vs. what has not.
Board processes
Serve as the custodian of investment Board paper guidance and templates.
Manage the Board Relations intranet resources.
Take initiative in developing new or improving existing knowledge bases and trainings for IFC colleagues.
Assist project teams in drafting and submitting Board papers, address queries on Board requirements, rules and procedures.
Provide background information on Board positions relating to their sector or region, identify key deadlines, guide on the applicable templates.
Act as liaison between IFC and SEC. Identify efficiencies to simplify and increase predictability in Board processes.
Strengthen mechanisms for knowledge capture from, e.g., prior engagements, insights and feedback from SEC; distill these lessons learned into structured and succinct tip-sheet, FAQs, intranet additions and targeted trainings.
Working closely with SEC, coordinate IFC's input to the onboarding of new Board officials.
Keep abreast of the latest developments in relevant ADM, policies, procedures and IT systems.
Maintain CSSCS's repository of Board engagements and documents.
Monitor ad hoc data queries from Board officials and coordinate responses as needed.
Backup to the IFC Board Scheduler:
Assume temporary duties as IFC Board Scheduler as needed during leave periods.
Monitor upcoming IBRD/IDA/MIGA Board engagements and schedule IFC Board engagements.
Ensure and coordinate IFC's attendance by coordinating with relevant MT front offices and SEC.
Prepare list of upcoming Board engagements for the weekly MD Operations Report.
Selection Criteria
MBA or Master' s degree in international relations, business, economics, law, public affairs, political science, journalism, communications or related field plus 5-8 years of relevant experience.
Thorough knowledge of IFC's organizational structure and functions of each department across the institution ("who works on what"), experience with IFC investment operations, strategy, legal, communications, E&S or integrity issues, managing sensitive relationships with high-level counterparts with frequent Board interactions are a plus.
Excellent written and verbal communication skills with demonstrated ability to think strategically, grasp the broader context and sensitivities, rapidly analyze and contextualize information from varied sources, synthesize complex issues, and communicate them clearly and concisely.
Ability to simultaneously grasp and combine the bigger picture and nuanced details crucial to the successful delivery of said bigger picture. Demonstrated track record of condensing large amounts of information clearly and succinctly. Ability to meticulously proofread, format and edit materials intended for senior management.
Pragmatic solution-minded ability to solve complex operational problems. Willingness to reach out to others to help find practical solutions, cultivate an active network of relationships and work across organizational boundaries.
Excellent teamwork and interpersonal skills, with an open and collegial work style; ability to listen and integrate ideas from different points of view and ability to adapt what and how to distill and communicate nuanced messages to different audiences within IFC.
Proven ability and flexibility to multitask, meet deadlines, anticipate and react promptly to competing demands, provide quality outputs and attend to details while maintaining an overview of the strategic context.
Genuine commitment to development and to the World Bank Group and IFC's mission, strategy and values. Excellent understanding of the role and mandate of each WBG institution. Highest standards of ethical integrity, transparency, and fairness.
NOTE: This internal requisition is open to WBG and IMF staff only (including short-term and extended term consultants/temporaries). External candidates are requested not to apply. In case an external candidate applies, their application will not be considered.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.