Assistant Clerk & Recorder

Salary : $3,872.80 - $4,707.20 Biweekly
Location : Tehama County, CA
Job Type: Full Time
Job Number: 2025-00060
Department: Clerk and Recorder
Opening Date: 03/05/2025
Closing Date: 3/28/2025 5:00 PM Pacific

Description
About the Position:
Under the direction of the Clerk & Recorder, assists in planning, organizing and supervising the daily operations and activities of the Clerk & Recorder's, Clerk of the Board and Elections Office. Performs related administrative and supervisory work as required.

About the Department:
The Clerk and Recorder's department is comprised of three separate branches that provide specific services and functions: and . All are housed within the historic Tehama County courthouse to conveniently serve the public. Click on their titles to learn more!
Examples of Duties

• Assists in planning, organizing and supervising daily office functions and activities, ensuring efficient and effective office operations and compliance with all applicable policies, procedures and County ordinances.
• Assigns, supervises and evaluates the work of assigned department staff; interviews and recommends hiring of new personnel.
• Assists in the preparation of the department's annual budget; performs general bookkeeping duties, including monitoring and reconciling revenues and expenditures and preparing deposits.

Required Knowledge of:

• Applicable Federal, State, County, Department, and Division laws, regulations, policies and procedures.
• Supervisory concepts and principles.
• Modern office practices, methods and computer equipment.

Education, Experience & Licenses
Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent to the completion of twelfth (12th) grade and graduation from an accredited four-year college or university with a Bachelor's degree in business administration or public administration or related field.
• Three (3) years of progressively responsible experience in a fast paced work environment that includes high level administrative work. One (1) year of supervisory experience preferred.

OR

• Associate's Degree AND four years of progressively responsible experience in a fast paced work environment that includes high level administrative work.

OR

• High School diploma AND six years of progressively responsible experience in a fast paced work environment that includes high level administrative work.
• Other combinations of education and experience may be considered.

License & Special Requirements:

• Requires a valid California driver's license.

Recruitment Information
The department is currently recruiting for one (1) vacancy.

In addition, Tehama County is establishing an eligibility list to fill future vacancies for an Assistant Clerk & Recorder, as well as subsequent vacancies which occur during the life of the eligibility list.

New employees should anticipate being hired at the beginning step of the salary range. Candidates who exceed entry level qualifications may be considered, with approval from the Board of Supervisors, for placement at other than A step.
Please submit ALL required documents when applying such as, copies of all required degrees and/or certifications as outlined in the job description. Incomplete applications will not be considered.
For questions about this recruitment please contact:

Sean Houghtby, Clerk & Recorder

530-527-3350 |
All offers of employment are contingent upon successful completion of background, fingerprinting, drug test and physical examination provided by the County.

EQUAL OPPORTUNITY EMPLOYER / AMERICANS WITH DISABILITIES ACT COMPLIANT / VETERANS' PREFERENCE POLICY / DRUG-FREE WORKPLACE
NOTE: THESE BENEFITS DO NOT APPLY TO EXTRA HELP EMPLOYEES.*Rates listed in this flyer represent a full-time employee's accrual rate and health insurance premium rate. Part-time employees will have pro-rated accruals and health insurance premium rates based on the number of hours they work.

This position is represented by the Tehama County Management Employees' Association.
SALARY:

• Annual salary step increases based upon satisfactory performance and completion of one year of employment (Step A to E).

HEALTH:

• Approximately 80% of the premium for medical, dental, and vision plan is paid by the County (EPO Plan). The plan covers the employee and all eligible dependents at NO ADDITIONAL COST!
• Employee premiums are $234.54 per month as of January 1, 2025 for employee and all eligible dependents.

PAID LEAVES:

• Benefits also include an annual paid leave plan of
  • 96 hours of vacation (increases upon continuous years of service)
  • 96 hours of sick leave
  • 40 hours of Management Leave per year
  • 14 paid holidays plus one 8 hour personal holiday

LIFE INSURANCE:

• Approximately 80% of the premium for a $30,000 life insurance plan for the employee is paid for by the County.

RETIREMENT:

• A retirement plan through CalPERS.
  • CalPERS Formulas:
    • Classic member = 2% @ 55
    • New Member = 2% @ 62
• A Deferred Compensation retirement plan option with a County match of up to a maximum of $100 per month.

ASSISTANCE & PROGRAMS:

• Employee Assistance Program: Provided to all employees and employee's family members at no cost.
• LiveHealth Online: Access to a medical provider 24/7 from the comfort of your home at NO COST!
• Lark: Diabetes Prevention Program
• Livongo: Diabetes Management Program
• Hinge Health: Lower Back & Joint Pain Program
• Carrum Health: Enhanced Surgery Benefits Program
• Assist to Own: Down Payment Assistance Program

01

What is your highest level of education?

• Some high school
• High school diploma or GED
• Some college
• Associate's degree
• Bachelor's Degree
• Master's Degree
• Doctorate
• None of the above

02

How many years of experience have you had in a fast-paced work environment that included high level administrative work?

• No experience to less than 1 year of experience
• 1 year to less than 2 years of experience
• 2 years to less than 3 years of experience
• 3 years to less than 4 years of experience
• 4 years to less than 5 years of experience
• 5 years to less than 6 years of experience
• 6 or more years of experience

03

Please indicate the number of years of supervisory experience you have.

• No experience
• Less than 1 year of experience
• 1 year to less than 2 years of experience
• 2 years to less than 3 years of experience
• 3 or more years of experience

04

Do you have a valid, non-expired California Driver's License or can you obtain one within 6 months?

• Yes
• No

05

Please outline your experience working collaboratively with other agencies, such as County departments and other governmental agencies.
06

Please describe your leadership philosophy and how it might apply to the Assistant Clerk & Recorder position.
07

Describe your level of fiscal experience and knowledge in preparing, managing and administering a county and/or governmental budget.
08

Please list computer software programs that you have used, followed by your level of proficiency in each. (example: Excel - Intermediate)
Required Question