Legal Support Manager- County Attorney's Office

Salary : $75,333.96 - $90,400.44 Annually
Location : Iowa City, IA
Job Type: Full-time
Job Number: 00833
Department: County Attorney
Opening Date: 03/05/2025
Closing Date: 3/26/2025 11:59 PM Central

Definition & Duties
Under general direction from the County Attorney, supervises legal support staff in accordance with policies and procedures. Provides oversight of criminal and legal processes including case management, docketing, discovery, collections and customer service support staff.

Knowledge of & Ability to

• Court processes for criminal and civil law; applicable federal, state, county, and city codes
• Fiscal and resource management
• Principles and practices of local government, administration, and employee relations
• Local, State and Federal policies related to program areas represented within the Office, including training and licensure requirements
• Resources used for criminal justice and law enforcement agencies
• Document management and recordkeeping systems
• Judicial systems, judicial laws and court proceedings
• Current office procedures, practices and filing systems
• Iowa Courts Online and Electronic Filing systems Prosecutor by Karpel or other case management system
• English language to include grammar, sentence structure, spelling, punctuation and proofreading

Ability to:

• Interpret and enforce County and department policies; address personnel-related issues
• Handle project management including grants, contracts and agreements to ensure accountability and for purposes of external audits
• Effectively supervise.
• Work effectively with little to no direct supervision
• Analyze organizational and operational problems and develop timely, cost-effective solutions
• Represent Johnson County and perform duties in a professional, responsible and trustworthy manner
• Work and troubleshoot complex judicial systems, database, and software
• Maintain compliance with state and federal policies and requirements
• Establish and maintain effective working relationships with staff, public officials, law enforcement personnel, victims of crimes, community agencies and members of the public
• Interact effectively with persons from widely divergent backgrounds, interest and points of view
• Provide customer service that is courteous and responsive
• Create filing systems; maintain files and important documents in accordance with departmental guides and practices
• Maintain confidentiality and security of information as appropriate
• Collect, analyze and report data, keep accurate records, and prepare specialized reports using technical and statistical information
• Operate common office equipment such as , calculators, fax and postage machines, photocopiers, and multi-line telephones
• Type accurately and use a computer for the purposes of data entry, spreadsheets, word processing, presentations, email, and Internet
• Perform administrative tasks with a high degree of speed and accuracy
• Organize and prioritize multiple tasks and responsibilities
• Be detail-oriented when working with documents and information
• Handle moderate to high levels of stress, meet deadlines, solve problems appropriate to the position
• Follow oral and written instructions
• Organize and present facts, ideas, and opinions clearly and concisely, orally and in writing
• Have clarity of speech and hearing which permits effective communication
• Have sufficient vision which permits heavy production and review of a wide variety of materials both in electronic and hardcopy forms
• Have sufficient manual dexterity to make handwritten notations and which permits heavy use of a keyboard
• Lift, push, pull, and/or carry up to 25 pounds
• Sit, stand, walk, climb, stoop, kneel, crouch, squat, bend, twist and reach
• Have sufficient personal mobility to complete field work at various county facilities
• Work flexible schedule and occasional additional time as needed

Minimum Education, Training & Experience & Special Requirements
Associate's degree in legal studies or related field, or Paralegal certification AND four (4) years of office management experience with at least two (2) years of supervisory experience OR any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
Special requirements: Valid Iowa driver's license and insurable under county liability coverage. May also require use of personal vehicle for official business. Must pass a background check.

Specific Duties
to be performed satisfactorily with or without reasonable accommodation
The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• Manages legal support and administrative staff including recruitment, training, evaluating, and disciplining personnel. Consults with County Attorney as appropriate.
• Plans, directs, and coordinates work activities and specific projects for administrative teams to ensure efficiency and productivity.
• Manages logistics for the office.
• Provide oversight of County Attorney Collections Program
• Oversee County Attorney payment program (collections).
• Oversee Criminal, victim witness coordinators, and juvenile division.
• Assist with annual grand jury process.
• Coordinates with the Information Technology Department in the acquisition, installation, implementation and training in the use of electronic hardware and software applications, including case management, document management and voicemail/telephone hardware and software.
• Provides backup for the Office Administrator and departmental legal support and administrative team.
• Represents Johnson County and participates in training/education opportunities and work-related meetings as required.
• Performs all work duties and activities in accordance with County policies, procedures, and safety practices.
• Attends work regularly.

Resume and cover letter must be attached to online application.
For information and questions regarding this position please contact Ines Beltre at 319-688-8076 or ibeltre@johnsoncountyiowa.gov
Employee Benefits
The following is a summary of benefits for full-time, non-bargaining County employees. Benefits, privileges and duties for employees covered under a collective bargaining agreement may vary depending on specific contract provisions.

Compensation
Employees serve a six-month probationary period and are eligible for meritorious performance compensation increases based upon performance evaluations. Across the board compensation increases are considered by the Board of Supervisors, and are made effective July 1 annually.

Vacation

• During 1st through 4th years: 3 working weeks
• During 4th through 9th years: 4 working weeks
• During 9th through 19th years: 5 working weeks
• During 19th or later years: 6 working weeks

Holidays
12 paid holidays per year plus 2 personal holidays:

• New Year's Day
• Martin Luther King's Birthday
• President's Day
• Memorial Day
• Independence Day
• Juneteenth
• Labor Day
• Veteran's Day
• Thanksgiving Day and day after
• Christmas
• Floating Christmas holiday

Sick Leave
Accrues at the rate of 18 days per year on a per-pay period basis to a maximum accrual of 120 days. After accumulation of 90 sick days, employees may convert sick leave to vacation on a 4:1 basis.

Parental Leave
A paid two-week (80 hour) paid parental leave is provided to full-time benefit eligible parents to allow for child bonding time. This includes child's birth, adoption, placement in the home or court appointed guardianship.

Wellness Program
Voluntary wellness activities, screenings, educational opportunities and incentives are offered throughout the year for employees and their families.

Employee Assistance Program
Employees and their families may contact Synchrony for free EAP counseling and referral services.

Health Care Coverage
Eligible employees may elect health care coverage the first of the month following one full month of employment.

• Wellmark Blue Cross and Blue Shield of Iowa is the third party administrator for this self-funded plan
• PPO with 90/10 in-network and 80/20 out-of-network co-insurance; $275 deductible single or $550 deductible family; $1000 out-of-pocket maximum single or $2000 out -of-pocket maximum family
• Single coverage is $32/month for eligible full-time employees; family coverage is $112.00/month.

Dental Care Coverage
Eligible employees may elect dental care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.

Vision Care Coverage
Eligible employees may elect vision care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.

Flexible Spending
Eligible employees may set aside pre-tax dollars to pay for out-of-pocket health, dental and vision expenses that are not reimbursable through another source. Employees may also set aside pre-tax dollars for dependent care expenses.

Life Insurance
Eligible full-time employees are covered after 60 days of employment. Coverage is 1 times annualized compensation rounded up to the nearest thousand in group term life insurance and AD&D. Max covered salary $100,000.

*Supplemental Life Insurance
The County offers to all benefit-eligible employees additional life insurance coverage that may be purchased for employees, spouses and children at guarantee basis.

Long-Term Disability
Eligible full-time employees are covered after 60 days of employment. County provides up to 2 years of long term disability coverage at 66 2/3% of the employees wages as a result of injury, sickness or pregnancy; employees may opt to purchase additional coverage.

IPERS
Iowa Public Employee Retirement System is a mandatory defined benefit retirement plan designed to supplement both Social Security and private savings. Non law-enforcement employees contribute 6.29% and the County contributes 9.44%.

Deferred Compensation (457)
A deferred compensation plan is offered that provides tax advantages and an additional means in which to save for retirement with an easy payroll deduction. Employees may select from several companies offering deferred compensation. The County will match up to $40/biweekly, and employees are vested on day 1.

Discounted Bus Pass
Full-time and part-time employees are eligible to purchase discounted bus passes for Iowa City Transit and Coralville Transit for commuting to/from their jobs as Johnson County employees. Bus pass availability is subject to available funds and continuation of the program.

Johnson County is an affirmative action equal opportunity employer.
Women, minorities and elderly are encouraged to apply.