Grant Fiscal Administrator Full-Time Standard

Administrative - Professional-Technical - Other

Job Number 2000014257

Start Date

Open Date 03/06/2025

Closing Date

GRANT FISCAL ADMINISTRATOR

SUMMARY DESCRIPTION

Under general supervision, this position reports to the Controller. Co-supervises the Grants Department along with the Grants Director, with the focus of the Grant Fiscal Administrator being on fiscal compliance, accounting, and budgeting. Works in close coordination with the Business and Finance Office. Responsible for creating, coordinating, and managing the fiscal compliance procedures for all grant programs. Responsible for reviewing and approving all grant funded transactions for fiscal and program compliance. Requires ability to research multiple grant program fiscal requirements and communicate findings to various District personnel. Must be able to relate technical issues to a wide range of individuals, and coordinate training on the District's financial systems and procedures. Ability to work in a team environment with colleagues, department managers, subordinates, and the public is essential. Duties also include preparation and oversight of all grant financial reporting requirements, preparation of annual fund financial statements for ALL grant funds, monitoring of grant budgets, income, and expenditures. Oversees collection of all grant reimbursements, general ledger maintenance, and serves as lead contact for all external audits related to grant funds and performance of related work as required.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Researches rules and regulations of grant programs, reviews all grant expenditures, budgets, and contracts to ensure fiscal and program compliance for District grants received from all federal, state, local agencies, and private foundations.
• Works with various departments, such as the Business and Finance Office and Human Resources to develop grant specific procedures within other departments.
• Works with grant coordinators, grant writers, principals, Office of School Leadership staff, and other stakeholders in preparing line item budgets and approving budgets to be submitted with grant applications.
• Reviews and approves the final financial reports for all grant programs.
• Reviews and approves all grant reimbursement requests and other requests for funds.
• Reviews and analyzes budgets on an ongoing basis to identify trends of over budget and under budget situations, communicating with senior management to revise the plans to prevent over expenditures (costs to general fund) and / or under expenditures (lost funds).
• Prepares, posts, and reviews journal entries and budget transfers for all grant programs.
• Prepares the grant funded portion of the annual WCSD budget and NRS 387 report.
• Reviews and approves the allocations of state funded class size reduction programs.
• Prepares schedules, cost analysis, projections, and reports as needed.
• Works with external auditors to coordinate Single Audit requirements as regulated by the OMB Uniform Guidance.
• Prepares grant financial and compliance sections of the District's Comprehensive Annual Financial Report, to include the Balance Sheet, the Statement of Revenues, Expenditures and Changes in Funds Balance, the Schedule of Expenditures of Federal Awards (SEFA), and reviews and ensures timely submission of the Data Collections Form.
• Analyzes, plans, and organizes fiscal management issues for areas and departments in which WCSD is the fiscal agent.
• Oversees and provides District-wide training on grants management covering procedures specific to grants training on using accounting software systems such as the internal Business Plus software, NV DOE's online grants management software program "ePAGE", other agencies' grants management software programs, general budgeting, salary and benefit projections, indirect cost procedures, and other management issues.
• Maintains understanding of direct and indirect costs as related to federal awards is required to successfully calculate and submit the annual indirect cost rate application.
• Directly supervises and performs the evaluations of the Grant Accountants and Program Services Technician. Indirectly supervises other technicians, secretaries, and assistants that perform grant accounting and clerical duties.
• Develops and maintains written grant procedures.
• Gathers and analyzes data in order to present procedural recommendations to other departments and various District managers for quality assurance and the operational efficiency of grant transactions.
• Oversees the coordination with the Office of Information Technology to establish each grant's hierarchy of expenditure authorization.
• Oversees the position budgeting and allocations for grants.
• Works as the post-award lead contact with representatives from federal, state, and local granting agencies.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education/Experience: Any combination of education/experience that could likely provide the required knowledge in qualifying. A typical way to obtain the knowledge and skills would be:

Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in accounting or business administration.

and

Experience: Five (5) years of professional experience in accounting, auditing, payroll and budgeting, which should include 1 year of supervisory experience and 2 years experience managing grants, donations or other restricted funding.

Licenses/Certificates: None.

OTHER JOB REQUIREMENTS

Must demonstrate a willingness to travel between schools, and work a flexible schedule.

PREFERRED QUALIFICATIONS

An MBA or MPA degree, or Certified Public Accountant's (CPA) license is desired.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of/ Skill in/Ability to:

• Principles of supervision and interacting effectively with a wide variety of supervisory and non-supervisory personnel in a variety of departments within the District.
• Governmental accounting and budgeting practices.
• Pronouncements by the Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB) and American Institute of Certified Public Accountants (AICPA).
• Office of Management and Budget (OMB) Uniform Guidance. Compliance Supplement for Single Audits of State and Local Governments.
• Computerized business systems.
• Providing leadership on grant fiscal compliance.
• Analyzing and resolving problem situations.
• Organizing, planning and directing fiscal operations and procedures.
• Researching, understanding and applying a variety of standards and regulations pertaining to grant fiscal compliance.
• Communicating clearly and concisely both in written and spoken form.
• Working independently and in a team environment.

WORK ENVIRONMENT/CONDITIONS

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meetings and training rooms, libraries, residences, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as paper, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.

The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use.

Site(s) Business & Finance

Internal Job Number 2024-25-P251200

Salary

Grade 30

Annual Salary: $99,402 (Entry Step)

Salaries are subject to adjustment and may increase and decrease each fiscal year. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position. View the salary schedules here.

Additional Job Information

Benefit packages are available for all employees, eligible employees who are regularly scheduled to work 27.5 hours per week or more receive full benefits of the District which include but are not limited to;

• No waiting period on Medical, Dental, Vision and Life Insurance
• Employees may select an insurance plan wherein WCSD contributes 100% of insurance premiums.
• Sick Leave, Holiday Pay and Vacation Pay
• Public Employees Retirement System (PERS)
• Contribution options will be explained in detail during the New Employee Orientation.
• Salary Increases
• Longevity Bonuses
• Guidance Resources
• And More - Visit our Benefits page for more information.

Please be advised health insurance premiums are paid by employees at a prorated percent for those working less than full time.

New employees will be fingerprinted upon hire and will have $58.50 deducted from their first paycheck to help defray the cost of fingerprinting. Fingerprint fees are subject to change.

Any applicant who would like to request a reasonable accommodation in any step of the selection process should contact Human Resources at (775) 348-0321 or email Teach@washoeschools.net