Contract Administrator
Apply NowCompany: City of Minneapolis, MN
Location: Minneapolis, MN 55407
Description:
Salary : $86,949.00 - $111,524.00 Annually
Location : Minneapolis, MN
Job Type: Full-time
Remote Employment: Flexible/Hybrid
Job Number: 2025-00174
Department: Neighborhood & Community Relations
Division: NCR Admin
Opening Date: 03/07/2025
Closing Date: 3/17/2025 11:59 PM Central
FLSA: Exempt
Bargaining Unit: CNR
Position Description
As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.
Responsible for the development and monitoring of contracts and Request for Proposals, coordinating the management and administration of contracts and establishing procedures for review and monitoring, and working with staff and vendors to optimize contracts.
This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.
The City of Minneapolis does not sponsor applicants for work visas.
The Neighborhood & Community Relations department will be holding a virtual information session to answer any questions regarding the Contract Administrator position.
Topic: Contract Administrator Information Session
Time: Mar 12, 2025 12:30 PM Central Time (US and Canada)
Join Zoom Meeting
Meeting ID: 864 6126 5320
Passcode: 998173
One tap mobile
+13092053325,,86461265320# US
+13126266799,,86461265320# US (Chicago)
Job Duties and Responsibilities
Negotiate the terms for Purchase of Service contracts to obtain favorable terms for the City. Coordinate management of service contracts, property management, and related projects to ensure that the City receives all items mentioned in contracts and that terms are met. Take responsibility for management of contracts, including assisting in the development, analysis and monitoring functions to maintain quality services, including monitoring cast information. Collaborate with purchasing on bid development. Manage and oversee program process, provide technical assistance resources when appropriate. Develop procedures to govern contract process within department. Participate in the development, training, and implementation of contract policies and procedures used in the City service delivery system. Manage financial systems including analyzing expense reports, revenue reports, audits, balance sheets and resolving financial problems. Develop procedures to govern complex financial outsourcing models. Create requests for council action . Provide intervention and resolution services on the City's behalf when there is a dispute on whether contract terms have been fulfilled. Create and manage the database for contract information and training of staff. Participate with City staff and others to develop appropriate program plans and evaluation systems. Authorize and track payments.
Required Qualifications
Minimum Education:Bachelor's Degree in Management, Finance, Business Administration, Public Administration or equivalent.
Minimum Experience:Four years of contract management experience.
Equivalency:
An equivalent combination of education and experience closely related to the duties of the position MAY be considered.
Attaching an updated resume is highly encouraged.
Selection Process:
The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
Background Check:
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
Union Representation:
This position is not represented by a collective bargaining agreement For more information on the terms and conditions of this agreement please visit:
Eligible List Statement:
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established.
Interview Selection:
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Knowledge, Skills and Abilities
Commitment and demonstrated ability to center racial equity through complex government systems, specifically through contract management. Considerable knowledge of contract principles and legal terminology. Knowledge of basic management principles. Knowledge of computer database design and principles and general spreadsheet skills. Working knowledge of computer operations, software and applications. Good negotiating skills and the ability to maintain a consistent negotiating position in the face of opposition. Excellent oral and written communication skills. Good presentation and interpersonal relationship skills.
As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.
The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.
Benefits Summary
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the
Insurance
Health insurance
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.
Dental insurance
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.
Life insurance
The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance.
Paid time off
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and
Paid parental leave
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.
Retirement
City employees earn a pension and may choose to participate in additional retirement savings programs.
Eligible City employees may choose to participate in the following transportation programs:
Learning and development
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine's, and St. Mary's University of Minnesota are available to City employees.
Other perks
Employees can also take advantage of flexible spending accounts, the , health club discounts and more.
01
How did you find out about this position? (Select all that apply)
02
Please specify where you heard about this position (e.g., website name, City of Minneapolis employee name, job fair, professional association).
03
Please indicate your highest level of education
04
How many years of contract management experience do you have?
05
Describe your knowledge and understanding of contracting with government systems. If you have no knowledge or understanding, type "N/A".
06
Describe your experience or knowledge doing anti-racism work. If you have no experience, type "N/A".
07
Share any other values, skills, knowledge, or experience that you bring to the workplace. Examples of this might include project management, coaching, data collection and translation from oral communities into written structures, facilitation skills, etc. If you have no experience, type "N/A".
Required Question
Location : Minneapolis, MN
Job Type: Full-time
Remote Employment: Flexible/Hybrid
Job Number: 2025-00174
Department: Neighborhood & Community Relations
Division: NCR Admin
Opening Date: 03/07/2025
Closing Date: 3/17/2025 11:59 PM Central
FLSA: Exempt
Bargaining Unit: CNR
Position Description
As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.
Responsible for the development and monitoring of contracts and Request for Proposals, coordinating the management and administration of contracts and establishing procedures for review and monitoring, and working with staff and vendors to optimize contracts.
This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.
The City of Minneapolis does not sponsor applicants for work visas.
The Neighborhood & Community Relations department will be holding a virtual information session to answer any questions regarding the Contract Administrator position.
Topic: Contract Administrator Information Session
Time: Mar 12, 2025 12:30 PM Central Time (US and Canada)
Join Zoom Meeting
Meeting ID: 864 6126 5320
Passcode: 998173
One tap mobile
+13092053325,,86461265320# US
+13126266799,,86461265320# US (Chicago)
Job Duties and Responsibilities
Required Qualifications
Minimum Education:Bachelor's Degree in Management, Finance, Business Administration, Public Administration or equivalent.
Minimum Experience:Four years of contract management experience.
Equivalency:
An equivalent combination of education and experience closely related to the duties of the position MAY be considered.
Attaching an updated resume is highly encouraged.
Selection Process:
The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
Background Check:
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
Union Representation:
This position is not represented by a collective bargaining agreement For more information on the terms and conditions of this agreement please visit:
Eligible List Statement:
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established.
Interview Selection:
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Knowledge, Skills and Abilities
As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.
The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.
Benefits Summary
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the
Insurance
Health insurance
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.
Dental insurance
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.
Life insurance
The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance.
Paid time off
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and
Paid parental leave
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.
Retirement
City employees earn a pension and may choose to participate in additional retirement savings programs.
- Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
- Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).
Eligible City employees may choose to participate in the following transportation programs:
- Metropass: The program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
- Parking or Van Pool: The City of Minneapolis gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.
Learning and development
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine's, and St. Mary's University of Minnesota are available to City employees.
Other perks
Employees can also take advantage of flexible spending accounts, the , health club discounts and more.
01
How did you find out about this position? (Select all that apply)
- City of Minneapolis website
- City of Minneapolis employee
- City of Minneapolis job interest card
- City of Minneapolis Career Opportunities Bulletin
- Friend or family member
- League of Minnesota Cities website
- Diversityjobs.com website
- Governmentjobs.com website
- Indeed.com website
- Minnesotajobs.com website
- Other website
02
Please specify where you heard about this position (e.g., website name, City of Minneapolis employee name, job fair, professional association).
03
Please indicate your highest level of education
- High School/GED
- Associate's degree
- Bachelor's degree
- Master's degree
- Juris Doctor
04
How many years of contract management experience do you have?
- None
- Less than 1 year
- 1 but less than 2 years
- 2 but less than 3 years
- 3 but less than 4 years
- 4 plus years
05
Describe your knowledge and understanding of contracting with government systems. If you have no knowledge or understanding, type "N/A".
06
Describe your experience or knowledge doing anti-racism work. If you have no experience, type "N/A".
07
Share any other values, skills, knowledge, or experience that you bring to the workplace. Examples of this might include project management, coaching, data collection and translation from oral communities into written structures, facilitation skills, etc. If you have no experience, type "N/A".
Required Question