Senior Director of Space and Facilities: College of Arts and Sciences - UTK
Apply NowCompany: The University of Tennessee System
Location: Knoxville, TN 37918
Description:
Job Description
The College of Arts & Sciences Senior Director of Space and Facilities oversees all space- and facilities-related matters for the College across approximately 40 buildings and various off-campus locations. The Senior Director has primary responsibility for strategic planning and implementation of college and institutional goals and priorities related to space and facilities, recommends and monitors space allocations for College units, promotes optimization of space usage, assesses requests for new space and makes recommendations regarding these requests, identifies and prioritizes the College's space and infrastructure needs, and oversees the college's response to the annual space inventory. The Senior Director also manages staff who perform site inspections, oversees the preparation of renovation cost estimates, and tracks budget expenditures for renovations and repairs of offices, laboratories, or studios. Additionally, the position serves as the College's liaison to Facilities Services, UT Space Committee, UT System Capital Projects, contractors, architects, and lessors. The Senior Director collaborates with campus and UT System offices on developing Capital Projects Outlay proposals for major renovations and new buildings. This position serves as the College's central point of contact for staff and academic units on their facility needs, advocates for academic space needs, and leads coordination and communication on renovation and building projects affecting the College and its academic units.
Responsibilities
-Space Planning & Analysis:
Analyze CAS academic space and infrastructure needs and priorities in the context of CAS and campus-level strategic and master plans.
Conduct research into best practices for space usage, allocation, acquisition, and renovation, and lead efforts, in partnership with stakeholders, to develop College standards and implement these best practices.
Project future space, infrastructure, and classroom technology needs for CAS based on institutional goals and capacity demands.
Serve as CAS's lead contact on campus master planning, presenting the planning committee with requests for CAS, providing justification for prioritizing College requests.
Represent CAS interests throughout the capital project programming and conceptual design process, reviewing designs for CAS buildings to ensure the need of impacted departments are met, and acting as the CAS project manager for College planning.
Develop and coordinate communication plans for CAS staff and users regarding space-related projects, including construction, renovations, and relocations.
-Space Management:
Serve as co-manager with other facilities representatives of interdisciplinary research buildings, including SERF and Senter Hall, which are spaces shared across colleges.
Provide guidance to CAS leadership on space utilization and prioritization of needs for instruction and research.
Receive and evaluate space requests from departments, consulting with college leadership and making effective recommendations to the Executive Dean for approval or denial.
Represent the college in meetings of the UT Space Committee.
Coordinate with UT Environmental Health & Safety on lab decommissioning, determining costs and who will pay, as well as establishing timelines and ensuring compliance with safety standards.
Represent CAS in response to damaging events, such as unscheduled power outages, water leaks, and storm damage, occasionally inspecting damage and providing information to Facilities Services and stakeholders.
Assist departments in submitting insurance claims to Risk Management, acting as the subject matter expert on claims, guiding departments on what information is needed, and acting as a liaison with risk management for questions about submitted claims.
Other space- and facilities-related tasks as assigned.
-Renovations, Facilities, and Emergency Response:
Work with Facilities Services, UT Capital Projects, college, departments, and consultants to develop project goals and timelines, complete and submit DB-70 funding requests and advocating for approval of needed College projects by providing data to support the funding submissions, and reviewing detailed designs for major renovations and new construction projects to ensure accuracy and compliance with safety standards and ensuring that plans meet the needs of the facility users, attending site inspections and informing of needed changes.
Coordinate with departments and Facilities Services in planning and carrying out renovations of department- or CAS-controlled rooms, including laboratories, studios, offices, and instructional labs, guiding departments in appropriate requests (including what is reasonable in terms of costs), managing timelines, and ensuring the end product meets the expectations and needs of the departments.
-Personnel Management
Oversee staff assigned to work with space and facilities, including 2 direct reports and 12 indirect reports.
Complete performance reviews and address disciplinary matters for 2 direct reports; act as resource and support for these matters as they relate to the indirect reports.
Provide work direction and oversight of work performed by the space and facilities team.
Qualifications
Required Qualifications
Preferred Qualifications
Work Location
Compensation and Benefits
Application Instructions
For full consideration, interested individuals should provide a cover letter addressing professional experience relevant to this position, a resume, and complete contact information for three professional references, including current supervisor.
About Us
With over 225 years dedicated to education and research, and as one of the 100 largest employers in Tennessee, there is endless potential to discover at the University of Tennessee, Knoxville. This advanced academic center comprises 17 degree-granting colleges and schools, 900+ programs of study, 547 graduate programs, and is home to over 7,500 employees statewide who support the continued growth of the state's flagship land-grant university. The University of Tennessee Institute of Agriculture, Anthropological Research Facility, Space Institute, and the UT Institute of Public Service are acclaimed entities of the UT system and with nearby affiliate, Oak Ridge National Laboratory, Rocky Top is a university on the rise. UT Knoxville considers its employees its number one asset and with values that focus on work-life balance, compensation, and innovative leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. Apply today and join the Vol Family for life!
Ranked nationally as "Best Employer for New Graduates", "One of America's Best Large Employers", "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.
The College of Arts & Sciences Senior Director of Space and Facilities oversees all space- and facilities-related matters for the College across approximately 40 buildings and various off-campus locations. The Senior Director has primary responsibility for strategic planning and implementation of college and institutional goals and priorities related to space and facilities, recommends and monitors space allocations for College units, promotes optimization of space usage, assesses requests for new space and makes recommendations regarding these requests, identifies and prioritizes the College's space and infrastructure needs, and oversees the college's response to the annual space inventory. The Senior Director also manages staff who perform site inspections, oversees the preparation of renovation cost estimates, and tracks budget expenditures for renovations and repairs of offices, laboratories, or studios. Additionally, the position serves as the College's liaison to Facilities Services, UT Space Committee, UT System Capital Projects, contractors, architects, and lessors. The Senior Director collaborates with campus and UT System offices on developing Capital Projects Outlay proposals for major renovations and new buildings. This position serves as the College's central point of contact for staff and academic units on their facility needs, advocates for academic space needs, and leads coordination and communication on renovation and building projects affecting the College and its academic units.
Responsibilities
-Space Planning & Analysis:
Analyze CAS academic space and infrastructure needs and priorities in the context of CAS and campus-level strategic and master plans.
Conduct research into best practices for space usage, allocation, acquisition, and renovation, and lead efforts, in partnership with stakeholders, to develop College standards and implement these best practices.
Project future space, infrastructure, and classroom technology needs for CAS based on institutional goals and capacity demands.
Serve as CAS's lead contact on campus master planning, presenting the planning committee with requests for CAS, providing justification for prioritizing College requests.
Represent CAS interests throughout the capital project programming and conceptual design process, reviewing designs for CAS buildings to ensure the need of impacted departments are met, and acting as the CAS project manager for College planning.
Develop and coordinate communication plans for CAS staff and users regarding space-related projects, including construction, renovations, and relocations.
-Space Management:
Serve as co-manager with other facilities representatives of interdisciplinary research buildings, including SERF and Senter Hall, which are spaces shared across colleges.
Provide guidance to CAS leadership on space utilization and prioritization of needs for instruction and research.
Receive and evaluate space requests from departments, consulting with college leadership and making effective recommendations to the Executive Dean for approval or denial.
Represent the college in meetings of the UT Space Committee.
Coordinate with UT Environmental Health & Safety on lab decommissioning, determining costs and who will pay, as well as establishing timelines and ensuring compliance with safety standards.
Represent CAS in response to damaging events, such as unscheduled power outages, water leaks, and storm damage, occasionally inspecting damage and providing information to Facilities Services and stakeholders.
Assist departments in submitting insurance claims to Risk Management, acting as the subject matter expert on claims, guiding departments on what information is needed, and acting as a liaison with risk management for questions about submitted claims.
Other space- and facilities-related tasks as assigned.
-Renovations, Facilities, and Emergency Response:
Work with Facilities Services, UT Capital Projects, college, departments, and consultants to develop project goals and timelines, complete and submit DB-70 funding requests and advocating for approval of needed College projects by providing data to support the funding submissions, and reviewing detailed designs for major renovations and new construction projects to ensure accuracy and compliance with safety standards and ensuring that plans meet the needs of the facility users, attending site inspections and informing of needed changes.
Coordinate with departments and Facilities Services in planning and carrying out renovations of department- or CAS-controlled rooms, including laboratories, studios, offices, and instructional labs, guiding departments in appropriate requests (including what is reasonable in terms of costs), managing timelines, and ensuring the end product meets the expectations and needs of the departments.
-Personnel Management
Oversee staff assigned to work with space and facilities, including 2 direct reports and 12 indirect reports.
Complete performance reviews and address disciplinary matters for 2 direct reports; act as resource and support for these matters as they relate to the indirect reports.
Provide work direction and oversight of work performed by the space and facilities team.
Qualifications
Required Qualifications
- Education and experience:
- Bachelor's degree in Engineering, Interior Design, Architecture, Technical Design, Building/Construction Management or related fields
- Minimum of fie years of experience in one or more aspects of space management, building maintenance, renovation/construction management, or project budgeting
- Knowledge, Skills, Abilities:
- Strong written and oral communication skills
- Ability to multi-task effectively
- Ability to be detail oriented
- Ability to understand building/room types and uses, space management procedures, and priorities in higher education
- Ability to work effectively with faculty, departmental administrators and college leadership
- Ability to advise, report and/or manage renovation and construction timetables and budgets
- Ability to resolve renovation/repair/construction conflicts across process stakeholders
- Strong budget management skills
- Strong skills with Microsoft Office
Preferred Qualifications
- Education and Experience:
- Master's degree - Licensed: Engineer, Architect or Interior Design
- More than eight years of experience in the above-mentioned roles, with at least four years of experience in a higher education institutions
- Experience with strategic planning related to space and facilities problems, including in a leadership role
- Experience dealing with university or college administrators
- Knowledge, Skills, Abilities:
- Ability to focus on serving faculty, departments, and the college in a collaborative manner
- Peacemaking skills and the ability to be self-motivated with a high level of confidence
- Strong skills with graphics packages, presentation software, and web-based applications related to space and facilities
Work Location
- Onsite at the University of Tennessee, Knoxville campus
Compensation and Benefits
- UT market range: MR15
- Anticipated hiring range: DOE&Q
- Find more information on the UT Market Range structure here
- Find more information on UT Benefits here
Application Instructions
For full consideration, interested individuals should provide a cover letter addressing professional experience relevant to this position, a resume, and complete contact information for three professional references, including current supervisor.
About Us
With over 225 years dedicated to education and research, and as one of the 100 largest employers in Tennessee, there is endless potential to discover at the University of Tennessee, Knoxville. This advanced academic center comprises 17 degree-granting colleges and schools, 900+ programs of study, 547 graduate programs, and is home to over 7,500 employees statewide who support the continued growth of the state's flagship land-grant university. The University of Tennessee Institute of Agriculture, Anthropological Research Facility, Space Institute, and the UT Institute of Public Service are acclaimed entities of the UT system and with nearby affiliate, Oak Ridge National Laboratory, Rocky Top is a university on the rise. UT Knoxville considers its employees its number one asset and with values that focus on work-life balance, compensation, and innovative leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. Apply today and join the Vol Family for life!
Ranked nationally as "Best Employer for New Graduates", "One of America's Best Large Employers", "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.