Management Analyst

Salary: $7,736.00 - $9,873.00 Monthly
Location : Salinas Permit Center, CA
Job Type: Full-Time
Job Number: 25-00624
Department: Community Development
Division: Community Development Administration
Opening Date: 03/10/2025
Closing Date: 3/28/2025 5:00 PM Pacific

The City of Salinas is currently recruiting to fill one vacancy for the Community Development Department. The eligible list established from this recruitment process may be used to fill a future vacancy in the Police Department, as well as other City Department's.
The current vacancy with the Community Development Department, Permit Center Division is seeking a motivated and self-starting individual to join their team as a Management Analyst. This dynamic position will focus on driving improvements to our software systems and ensuring efficient implementation of solutions to enhance our services. The ideal candidate will have strong project management skills and a solid understanding of technology, with the ability to work collaboratively across departments. Excellent communication skills are essential, as the role requires working closely with staff, vendors, and stakeholders to streamline processes and deliver impactful results.

In addition, the Police Department is seeking to establish an eligible list for a future vacancy. The Management Analyst will assist the department's ability to appropriately manage existing grant projects, and to pursue new funding opportunities that will benefit the safety of the Salinas community. The ideal candidate should have proven success in acquiring and administrating grants and the ability to positively collaborative with others and support other departmental projects. Any prospective candidate will need to pass a thorough background investigation before being hired by the Salinas Police Department.
All applicants must provide proof of education at time of application submittal. A copy of a degree or unofficial transcripts will be accepted. Applications missing the required documents will be considered incomplete.
Summary of Duties: This position plans, organizes and coordinates a variety of highly responsible and complex analytical, statistical, financial and administrative duties in support of a designated department in functional areas such as budget, contract administrative, grant administration, regulatory compliance, and/or program management.

Distinguishing Characteristics: The Management Analyst functions at an advanced management level and provides highly responsible and complex support to department management. This is a single classification. Assignments are typically received in broad, outline form, and incumbents are expected to act independently in developing applicable resources and information. Receives limited supervision from the assigned Department Director and/or designee. May exercise supervision of lower level staff and volunteers.

Essential Job Functions

Prepares and monitors assigned department/division budget

Prepares revenue estimates and forecasts; establishes fees and charges; prepares and monitors operating and capital budgets, grants, contracts, and other financial transactions

Provides recommendations for action in policy, procedure, work methods, and budget coordination, analysis, development and implementation

Manages a variety of complex special projects, research studies, budget analysis, and other specialized functions

Participates in the development and implementation of goals, objectives, policies, and priorities for assigned program areas

Coordinates, structures and oversees ongoing or special programs as assigned

Develops recommendations and assists with the development of policies and procedures

Confers with department managers on the more difficult management/administrative issues

May supervise staff to include prioritizing and assigning work; conducting performance and other department related priorities

Evaluates and prepares reports and recommendations for improved departmental operations services systems or organizational methods; implements goals, objectives and guidelines utilizing resources effectively to improve efficiency and effectiveness

Confers with department head or designees to determine personnel and budget needs

Prepares and presents various reports

Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications

Researches grant opportunities and prepares grant proposals

Provides technical and professional advice to the Director, City staff, City Council, and various boards and committees on financial and related matters; prepares and coordinates reports and presentations on department issues for the City Council, community groups, boards and other committees and regulatory agencies

Analyzes organizational structures and recommends process improvements/alternative service delivery models

May negotiate and develop contracts, grants and special funds to meet specific department needs

Ensures departmental compliance with related federal and state laws, rules and regulations, and local codes and standards. Implements changes to processes required by changes in legislation

Performs related duties as assigned

Typical Decisions: The incumbent must be able to prioritize work, meet deadlines and utilize analytical skills for analysis and review of departmental revenues, expenditures and procedures. Manages personnel and makes supervisory decisions regularly.
Minimum Qualifications
Knowledge of:

• Advanced principles and practices of public administration, budget preparation and administration
• Operational characteristics, services and activities of assigned program area
• Organization and operation of municipal government
• Policy administration
• Financial management system
• Grant accounting and reporting
• Principles of financial administration, including budgeting, reporting, taxation and revenue
• Governmental accounting and financial analysis
• Pertinent laws and regulations governing fiscal recordkeeping and government organizations
• Modern office practices, procedures, and administration
• Staff supervision, lead training, and performance evaluation
• Research techniques, report writing, preparation and presentation
• Customer service best practices

Skill in:

• Examining and verifying financial documents and reports
• Generating reports and presentations
• Communicating clearly and concisely both verbally and in writing
• Preparing complex financial statements, reports, and analyses
• Utilizing accounting software and standard office software including spreadsheets, word processing, and electronic mail
• Personnel management and supervision
• Providing excellent customer service

Ability to:

• Manage analytical and administrative support services
• Supervise professional, support and technical staff
• Analyze and interpret a wide variety of complex data and information
• Prepare clear and concise technical, administrative and financial reports
• Learn, interpret, and implement applicable Federal, state and local laws and regulations relative to program areas of responsibility
• Conduct comprehensive and in-depth research
• Identify issues, options and projected outcomes and make recommendation
• Communicate clearly, concisely and effectively, both orally and in writing
• Prepare and present written and oral reports to City Council and various other groups
• Establish and maintain effective working relationships with staff, public and other government agencies
• Comply with administrative controls over funds, contracts, and procurements; Interpret and apply codes, regulations, laws policies, procedures and guidelines

Education: A Bachelor's degree from an accredited college or university with major course work in Accounting, Public/Business Administration or closely related field. (Proof of education must be provided at time of application submittal.)

Experience: Four years of recent experience performing management or administrative analytical duties in the areas of budget, finance, grant administration, organization analysis, general administration, human resources or related field in general analytical work. Two years of supervisory or lead experience. Preferably in a municipal agency.

Licenses and Certifications: Avalid State of California Driver's License.

Supplemental Information
Physical Demands and Working Conditions: Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computer, business machines and related equipment; vision sufficient to read printed materials, visual display terminals, detailed fine writing on plans and specifications for development projects, and distinguish colors for design evaluation purposes; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead as needed; physical mobility sufficient to move about the work environment, physical strength to lift up to 20 lbs.; physical stamina sufficient to sit and stand for prolonged periods of time; walk on uneven surfaces; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions.

Business office working environment subject to sitting at a desk or standing at a counter for long periods of time, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal. Occasionally includes driving to job sites, training and out-of-office meetings. Occasionally, may work extended hours and weekends.

Employee must complete SB 1343 Sexual Harassment Prevention Training within six months of appointment and every two years thereafter.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.
Special Information: Classifications assigned to work in the Police Department require a thorough background process.
Veteran's Preference: A veteran is defined in accordance with California Government Code 18540.4. In order to exercise this preference, the veteran must submit the and provide a copy of the DD-214 form at time of application as proof of military status. Failure to submit the required forms will be deemed a waiver of veteran's preference. Military veterans shall be given preference in initial appointment to City service. Further details can be obtained from the Human Resources Department, at 831-758-7254.
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all City of Salinas employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
Selection Process: Applicants' qualifications will be evaluated based on the information provided on the employment application. The exam process may consist of an application appraisal, oral interview, assessment center and/or written exam. The City reserves the right to use alternate testing procedures if deemed necessary. CITY COMMUNICATION REGARDING THE SELECTION PROCESS WILL BE VIA E-MAIL. PLEASE ENSURE THAT YOU HAVE ACCESS TO THE E-MAIL ON YOUR APPLICATION.Finalist interview/assessment will be held with the City of Salinas.
Equal Opportunity Employer: The City of Salinas does not discriminate based on race, color, national origin, ancestry, sex, religion, sexual orientation, age, disability, marital status, political affiliation, or any other non-merit factor. The City of Salinas makes reasonable accommodation for qualified individuals with a disability. Individuals requiring any accommodation in order to participate in the testing process must inform the Human Resources Director in writing no later than the final filing date stated in this job announcement. Requests for accommodation should include an explanation of the type and extent of accommodations needed to participate in the selection process and/or to perform the duties of the job for which they have applied. EEO Utilization Report is available for candidate review upon request.
Salary Steps: The following applies for Full-Time Regular positions only. Appointments are normally made at the first step. Consideration is given for increase to the second step after successful completion of the probationary period. (Employees appointed at a higher step will be eligible for consideration for the next step after one year, providing they successfully complete a probationary period.)
For a complete listing of benefits, please click to visit the Memorandum of Understanding (MOU) for this position.
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Please select the assignment you are applying for.

• Community Development - Permit Center
• Police Department
• Both

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