Dean of Financial and Administrative Services
Apply NowCompany: Alabama Community College System
Location: Montgomery, AL 36117
Description:
Salary: $100,936.00 - $143,669.00 Annually
Location : Montgomery, AL
Job Type: Full-Time
Job Number: 05893
College/Division: TSCC-601040-Fiscal Management
Opening Date: 03/11/2025
Closing Date: 4/1/2025 11:59 PM Central
Campus Location: Trenholm State Community College
Position Summary
The Dean of Financial and Administrative Services shall perform the duties of chief financial officer as specified in conformity with policies established by the Alabama Community College System Board of Trustees. These duties are accomplished both by action and by delegation. The Dean of Financial and Administrative Services supervises and coordinates payroll, purchasing, accounting, budgeting, auxiliary services, business office operations, fleet management, and asset management. The Dean of Financial and Administrative Services works in cooperation with other college-wide administration and reports to the ACCS Regional Chief Financial Officer (Regional CFO) and President.
Salary Schedule: B+
Essential Duties and Responsibilities
Provide executive oversight for the business office operations and serve as the primary financial manager of the College. Conduct financial management services in accordance with generally accepted accounting principles (GAAP), Governmental Accounting Standards Board (GASB), and all other pertinent laws, rules, regulations, and policies. Inform the Regional CFO and President of all significant financial and business operation developments at the campuses, to include financial services objectives and strategies for the institutional planning process. Assist in the development and implementation of the institutional planning process. Assist the Regional CFO, President and other Executive Administrators with the formulation, monitoring, and administering of annual college services budgets based upon predetermined needs for the College. Ensure institutional expenditures are fiscally sound and in compliance with applicable laws, policies and procedures. Serve as a direct supervisor for the college's business office. Serve on committees as assigned. Assist college personnel with securing and managing funding from state, federal, and private sources including government and industry grants and endowments. Maintain absolute confidentiality. Coordinate and maintain business office services including, but not limited to: budgeting, payroll, purchasing, accounting, property and inventory control, vending, financial records and travel. Provide cross-training opportunities to staff members, as appropriate, within the college's business office. Support the negotiation, administration, and maintenance of college contracts, as they relate to the college business office, subject to the approval of the College President. Responsible for the management of all college revenue, including student tuition & fees. Responsible for the recommendation of investment of institutional funds for the President's approval. Responsible for the coordination of financial services and business office personnel to support other college departments and services. Establish and maintain strategic relationships and partnerships with external stakeholders to promote the College and its programs, to include affiliation with appropriate state, regional, and national professional organizations. Maintain applicable financial, payroll, and asset, records and files as they related to the operation of the College. Responsible for ensuring that all college funds are accounted for and utilized in compliance with applicable laws, policies, purchasing contracts, and grantor requirements. Review college purchasing for compliance with state and Federal purchasing policies. Management of the centralized receiving, distribution, and disposal of college supplies, equipment and property. Assist the Regional CFO and President's office in preparing reports and policy statements required by the SACSCOC, Department of Education, ACHE, the Alabama Community College System, the Alabama Community College System Board of Trustees, and other external organizations and accreditation entities. Responsible for the development, implementation, and maintenance of the college's fiscal procedures manual and other business office campus-wide procedures. Identify and make available for all business office staff to attend professional development opportunities to remain current with work responsibilities. Facilitate and participate in campus activities supporting college events as assigned Make available statistical information for the college including monthly budget-to-actual reports to College budget managers, standard financial reports, cost analysis, and payroll reports, as requested. Perform other duties as assigned by the Regional CFO and President.
Qualifications
Required Qualifications:Master's Degree in Business Administration or Accounting; or Bachelor's Degree in Accounting from a regionally accredited institution; or a CPA. Ten years direct accounting experience. Experience as a supervisor. Experience at a two-year college. Experience in providing leadership for budget development and management. Knowledge and experience in fund accounting. Thorough knowledge of applicable laws, regulations, and procedures governing the receipt and expenditure of government funds. Ability to work well under pressure. Experience in the use of accounting applications. Required Knowledge, Skills, & Abilities:Excellent oral and written communication skills, including interpersonal skills Ability to work effectively with a diverse student, faculty, staff, alumni, and community population. Ability to coordinate and perform multiple tasks. Ability to meet deadlines and work well with others. Ability to effectively present information and respond to questions from students and the general public.
Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of:
Neither a resume nor an application is appropriate verification of work experience. It is not our policy to contact current and/or previous employers to obtain employment verification. "Work experience verification is required in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the "Minimum Qualifications" section and other related experience. Verification should include dates of employment and position title(s). Proof of work experience verification may be delayed until an official offer of employment using the Work Experience Verification form, which is found on the Human Resources home page. All work experience verification must be completed within 15 days following the employment offer.
APPLICATION DEADLINE: Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity.
EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS: Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State Community College will make reasonable accommodations for qualified disabled applicants or employees.
Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled by the applicants for this position should another vacancy occur during the search process.
Any offer of employment is contingent upon the completion of a satisfactory criminal background investigation. The applicant will be responsible for the cost of the criminal background investigation.
This employer participates in E-Verify.
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II - Pays 6.20% monthly. State matches 12.60% (effective 10/01/24)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II- Pays 7.20% monthly. State matches 12.60% (effective 10/01/24)
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:
Tobacco Usage Premium
Wellness Premium
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums
Duty Hours
(hours vary by campus and needs of the student)
Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:
01
Do you have a Master's Degree in Business Administration or Accounting; or Bachelor's Degree in Accounting from a regionally accredited institution; or a CPA?
02
Do you have ten years (10) direct accounting expereince?
03
Do you have experience as a supervisor?
04
Do you have experience at a two-year college?
05
Do you have experience in providing leadership for budget development and management?
06
Do you have knowledge and experience in fund accounting?
07
Do you have thorough knowledge of applicable laws, regulations, and procedures governing the receipt and expenditure of government funds?
08
Do you have the ability to work well under pressure?
09
Do you have experience in the use of accounting applications?
10
Do you have excellent oral and written communication skills, including interpersonal skills?
11
Do you have the ability to work effectively with a diverse student, faculty, staff, alumni, and community population?
12
Do you have the ability to coordinate and perform multiple tasks?
13
DO you have the ability to meet deadlines and work well with others?
14
Do you have the ability to effectively present information and respond to questions from students and the general public?
Required Question
Location : Montgomery, AL
Job Type: Full-Time
Job Number: 05893
College/Division: TSCC-601040-Fiscal Management
Opening Date: 03/11/2025
Closing Date: 4/1/2025 11:59 PM Central
Campus Location: Trenholm State Community College
Position Summary
The Dean of Financial and Administrative Services shall perform the duties of chief financial officer as specified in conformity with policies established by the Alabama Community College System Board of Trustees. These duties are accomplished both by action and by delegation. The Dean of Financial and Administrative Services supervises and coordinates payroll, purchasing, accounting, budgeting, auxiliary services, business office operations, fleet management, and asset management. The Dean of Financial and Administrative Services works in cooperation with other college-wide administration and reports to the ACCS Regional Chief Financial Officer (Regional CFO) and President.
Salary Schedule: B+
Essential Duties and Responsibilities
Qualifications
Required Qualifications:
Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of:
- Trenholm State Community College online employment application.
- A current resume, including three (3) references.
- Copy of transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred.
Neither a resume nor an application is appropriate verification of work experience. It is not our policy to contact current and/or previous employers to obtain employment verification. "Work experience verification is required in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the "Minimum Qualifications" section and other related experience. Verification should include dates of employment and position title(s). Proof of work experience verification may be delayed until an official offer of employment using the Work Experience Verification form, which is found on the Human Resources home page. All work experience verification must be completed within 15 days following the employment offer.
APPLICATION DEADLINE: Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity.
EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS: Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State Community College will make reasonable accommodations for qualified disabled applicants or employees.
Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled by the applicants for this position should another vacancy occur during the search process.
Any offer of employment is contingent upon the completion of a satisfactory criminal background investigation. The applicant will be responsible for the cost of the criminal background investigation.
This employer participates in E-Verify.
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II - Pays 6.20% monthly. State matches 12.60% (effective 10/01/24)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II- Pays 7.20% monthly. State matches 12.60% (effective 10/01/24)
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:
- Single $ 30
- Family (without Spouse but with dependents) $ 207
- Employee + Spouse (no dependents) $ 282
- Family (with Spouse and dependents*) $ 307
Tobacco Usage Premium
- Member $ 50
- Spouse $ 50
Wellness Premium
- Member $ 50
- Spouse $ 50
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums
- Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
- Dental Single $ 38 Dental Family $ 50
Duty Hours
(hours vary by campus and needs of the student)
Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:
- 1/3 waived after 1st year
- 2/3 waived after 2nd year
- 3/3 waived after 3rd year
01
Do you have a Master's Degree in Business Administration or Accounting; or Bachelor's Degree in Accounting from a regionally accredited institution; or a CPA?
- Yes
- No
02
Do you have ten years (10) direct accounting expereince?
- Yes
- No
03
Do you have experience as a supervisor?
- Yes
- No
04
Do you have experience at a two-year college?
- Yes
- No
05
Do you have experience in providing leadership for budget development and management?
- Yes
- No
06
Do you have knowledge and experience in fund accounting?
- Yes
- No
07
Do you have thorough knowledge of applicable laws, regulations, and procedures governing the receipt and expenditure of government funds?
- Yes
- No
08
Do you have the ability to work well under pressure?
- Yes
- No
09
Do you have experience in the use of accounting applications?
- Yes
- No
10
Do you have excellent oral and written communication skills, including interpersonal skills?
- Yes
- No
11
Do you have the ability to work effectively with a diverse student, faculty, staff, alumni, and community population?
- Yes
- No
12
Do you have the ability to coordinate and perform multiple tasks?
- Yes
- No
13
DO you have the ability to meet deadlines and work well with others?
- Yes
- No
14
Do you have the ability to effectively present information and respond to questions from students and the general public?
- Yes
- No
Required Question