Executive Assistant

About the Department

The Finance, Insights & Enterprise Solutions department brings insights and intelligence to inform decision making & drives digitalization and business solutions to attain NNI goals. Finance, Insights & Enterprise Solutions works closely across the organization to guide enterprise-wide resource allocations, investment choices, drive core operations and develop insights to drive growth and operational excellence across the value chain while innovating for future capabilities. Our focus on innovation ensures we're constantly building future capabilities. We're responsible for regulating accounting, upholding workplace safety, managing our supply chain and sampling, supporting technological and data innovation, insights and analytics, delivering patient support solutions, maintaining our facilities and assuring the integrity and completeness of all business transactions. At Novo Nordisk, you will have the opportunity to build a life-changing career in a global business environment. We encourage our employees to make the most of their talent, and we reward hard work and dedication with opportunities for continuous learning and personal development. Are you ready to maximize your potential with us?

The Position

Performs a wide range of highly diverse and complex assignments of a responsible and confidential nature for a VP, CVP, or SVP requiring a high level of tact, discretion, persuasion and/or negotiation. Monitors access and redirects correspondence on behalf of the executive based on priorities he/she sets.

Relationships

Directly supports a VP, CVP, or SVP. Interacts with internal and external sources at the executive level requiring skill, tact, influence and/or negotiation. Interacts with global HQ and affiliates on matters of importance. Provides direction/coordination of workflow to lower-level clerical/administrative positions. Participates on the leadership team of the function he/she supports and may be a participant on the ET Admin Council if position reports to an ET Member.

Essential Functions

• If VP, CVP, or SVP is based in regional headquarters, this role must be co-located with position supported
• Collaborates closely with other administrators, business leaders and global colleagues
• Coordinates and executes output and actions from the leadership team meetings
• Designs, plans, and executes moderate to large scale meetings and off-sites
• Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department
• Ensures company procedures are followed and directs questions accordingly
• Functions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignment and special projects
• Handles correspondence and requests for information and may make decisions on behalf of the executive
• Independently researches and develops reports and budgets; draws conclusions and makes recommendations
• May lead moderately complex projects within own department or that have a cross functional nature
• May provide support for budgets
• Participates in planning and other business-related meetings
• Performs a wide range of administrative and general support duties of a highly responsible and confidential nature
• Performs duties that are both task and project oriented requiring interpretation and judgment
• Performs other clerical/administrative and support duties as needed
• Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication
• Provides support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding
• Typically performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, vendor management etc.

Physical Requirements

0-10% overnight travel required.

This role is required to be in the Plainsboro, NJ office 4-5 days a week (as per the needs of the leaders).

Qualifications

• A high school diploma or GED required
• A minimum of 6 years of administrative or related experience required. Advanced training or administrative certification a plus
• Ability to exercise independent discretion and/or judgment
• Ability to handle sensitive and confidential information
• Ability to interact with all levels inside and outside of the organization along with HQ and global affiliates
• Ability to manage multiple priorities
• Ability to understand implications of work and make recommendations for solutions
• Ability to work independently
• Demonstrates strong leadership abilities
• Excellent customer service skills
• Requires demonstrated computer skills and use of Microsoft Office
• Requires extensive knowledge of the job and department served and complete knowledge of operations within a company. Requires an understanding of the Company's goals and the strategy to attain them

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.