VP of Budget and Procurement Services

Job Summary

• Budget and Financial Planning - The VP oversees the budget office and actively participates in formulating long-term financial plans and modeling.
• Purchasing and General Services-The VP will oversee the Purchasing Office and be responsible for Procurement, Purchasing Cards, the Mailroom, and the Copy Center.
• Contract Management - The VP will oversee the lifecycle of contracts, including creation, negotiation, execution, and monitoring compliance.

Duties/Responsibilities

Budget and Financial Management

• Identify strategic opportunities to improve processes within the department and throughout the University, including involvement in establishing practices for new University initiatives.
• Aids the CFO in financial planning and analysis, directs the budget preparation and review processes. Assists in developing, maintaining, and analyzing operating budget and financial projections.
• Work with departmental budget liaisons and finance staff to understand micro and macro business needs and apply that knowledge to the development of the new budget planning process; raise issues and complete analysis and documentation that clearly explains those issues to the Chief Financial Officer; research, report and advocate for best practices.
• Be involved in supporting the CFO in presentations to the Finance Committee of the Board of Trustees and work closely with the University's senior leadership team.

Procurement Services

• Develop and execute strategic sourcing strategies that align with the university's goals and objectives.
• Manage the strategic sourcing function to advance efficiency, reduce costs, and adhere to procurement best practices.
• Negotiate contracts and maintain strong and effective supplier relationships to secure cost-effective deals and high-quality services.
• Perform market analysis to identify trends, risks, and opportunities to determine procurement sourcing strategies.
• Collaborate cross-functionally to align sourcing strategies with organizational goals, leveraging technology to enhance inter-departmental communication and decision-making.
• Ensure procurement activities comply with relevant laws and university policies.
• Review, update, develop, and improve university policies, processes, and technology supporting procurement services.
• Oversee continuous improvement of the sourcing function, mentoring team members and fostering a culture of innovation and agility.

Contract Management

• Manages contract administration and compliance process for all University contracts
• Perform research and prepare written responses to resolve questions posed by internal stakeholders.
• Distributes and routes contracts and related information and ensures the maintenance of contract files by contract owners.
• Assists with analyzing and interpreting contracts and advises on negotiating contract terms.
• Assists with the Identification of any contractual or regulatory issues in RFPs that may impact potential new business opportunity, review cost proposals and ensure organizational and regulatory compliance.

Required Skills/Abilities

• Strong leadership and management skills.
• Excellent communication and interpersonal abilities.
• Proven track record of financial management and budgeting.
• Knowledge of higher education operations and administration.

• Strategic thinker with a vision for growth and development.
• Ability to build and maintain strong relationships with internal and external stakeholders.
• Strong problem-solving skills and ability to handle multiple priorities.

Education, Certificates, Licenses, and Experience

• Advanced degree in Business Administration, Finance, or a related field.
• Minimum of 10 years of experience in a senior administrative role within higher education or a related industry.

Physical Requirements

• Must be able to lift and carry equipment and supplies weighing up to 20 pounds.
• Must be able to bend, stoop, and reach.
• Manual dexterity to efficiently operate a computer keyboard and other business machines.
• Adequate hearing to communicate effectively in person and by phone.

Important Note

This is not an exhaustive list of all responsibilities, duties, and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

Acknowledgment

By submitting an application via JU Careers I acknowledge receipt and understanding of this job description. I verify that I am capable of and willing to fulfill all essential functions of this position. I am willing to be flexible and willing to do various jobs that are not listed, as the need arises.