Vice President, Enterprise Research Administration
Apply NowCompany: Kaiser Permanente
Location: Oakland, CA 94601
Description:
Description: Job Summary:
TheVice President, Research Administration, is a national executive leader andwill serve as Kaiser Permanente-sInstitutional Official (IO), providing executive oversight and leadership for theadministration, compliance, and financial managementofclinical and translational researchacross all Kaiser Permanente markets. This role requires extensive knowledge of research regulatory frameworks, financial compliance, and the ability to collaborate with stakeholders at all levels of the organization to ensure the safe and efficient execution of research activities. The incumbent will also be responsible for thestrategic oversightof Kaiser Permanente-s expandingclinical trials program, with a particular focus on enhancing system-wide collaboration in research. This includes fostering partnerships within Kaiser Permanente-s existing markets and with newly acquired organizations, such as those withinRisant Health, to establish a robust clinical trials infrastructure across the health system. In addition to expanding clinical trials capacity, the incumbent will drive the development of strategic initiatives to improveclinical research complianceandfinancial transparency, ensuring Kaiser Permanente meets all regulatory, fiscal, and ethical standards in clinical and translational research.
Essential Responsibilities:
Experience
Primary Location: California,Oakland,Ordway
Scheduled Weekly Hours: 40
Shift: Day
Workdays: Mon - Fri
Working Hours Start: 08:00 AM
Working Hours End: 05:00 PM
Job Schedule: Full-time
Job Type: Standard
Worker Location: Flexible
Employee Status: Regular
Employee Group/Union Affiliation: NUE Executives|NUE|Non Union Employee
Job Level: Executive/VP
Department: Po/Ho Corp - Office of the EVP Quality - 0308
Pay Range: $350000 - $393750 / year Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.
Travel: Yes, 15 % of the Time
Flexible: Work location is on-site at a KP location, with the flexibility to work from home. Worker location must align with Kaiser Permanente's Authorized States policy. At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest
TheVice President, Research Administration, is a national executive leader andwill serve as Kaiser Permanente-sInstitutional Official (IO), providing executive oversight and leadership for theadministration, compliance, and financial managementofclinical and translational researchacross all Kaiser Permanente markets. This role requires extensive knowledge of research regulatory frameworks, financial compliance, and the ability to collaborate with stakeholders at all levels of the organization to ensure the safe and efficient execution of research activities. The incumbent will also be responsible for thestrategic oversightof Kaiser Permanente-s expandingclinical trials program, with a particular focus on enhancing system-wide collaboration in research. This includes fostering partnerships within Kaiser Permanente-s existing markets and with newly acquired organizations, such as those withinRisant Health, to establish a robust clinical trials infrastructure across the health system. In addition to expanding clinical trials capacity, the incumbent will drive the development of strategic initiatives to improveclinical research complianceandfinancial transparency, ensuring Kaiser Permanente meets all regulatory, fiscal, and ethical standards in clinical and translational research.
Essential Responsibilities:
- Assessment and Enhancement of Research Infrastructure:
- Lead comprehensive assessments of existingresearch infrastructureto identify gaps andinvestment needsrequired to support the efficient and compliant conduct ofclinical trials research. This includes reviewing current capabilities, identifying emerging technologies (such asAI-based data analytics,cloud-based research platforms, andclinical trial management systems) that can enhance research workflows, and recommending improvements for streamlining clinical research processes.
- Collaborate with investigators to ensure the development and deployment ofenterprise-wide solutionsthat support multi-site and cross-regional clinical research.
- Expansion of KP Clinical Trials Program:
- Partner with key clinical, operational, and research leaders to develop and implement asystem-wide strategyfor expanding Kaiser Permanente-sclinical trials program, with a focus on critical service lines such asoncology,cardiology,neurology, andorthopedics. This strategy will include standardizing research protocols, enhancing recruitment strategies, and establishing shared services to support the growth of clinical trial participation across multiple regions.
- Lead efforts to expand Kaiser Permanente-s clinical trials participation and develop a sustainable model for integratingRisant Health-saffiliated health systems into the broader clinical trials network.
- Building Cross-Regional and Multi-Site Collaboration:
- Facilitate the development of scalable infrastructure to supportcross-regionalandmulti-siteclinical trials, including establishing shared research platforms, centralized research coordination teams, and uniform trial management practices that streamline study initiation and enrollment across regions.
- Fosterexternal collaborationswith academic research institutions, pharmaceutical companies, and regulatory agencies to expand research opportunities and enhance clinical trial outcomes.
- Leadership of Clinical Trials Management System (CTMS) Deployment:
- Provide strategic oversight for the deployment, enhancement, and optimization of theClinical Trials Management System (CTMS)across all Kaiser Permanente markets. This system will enable real-time tracking of research activities, improve trial monitoring, facilitate data management, and enhance the reporting of clinical trial outcomes.
- Ensure that the CTMS platform aligns with regulatory standards and supports streamlined data capture, compliance, and financial management across trials.
- Compliance Oversight and Regulatory Leadership:
- Serve as theInstitutional Official (IO)for Kaiser Permanente, holding primary responsibility for the institution-s adherence to all federal, state, and institutional regulations related tohuman subject research protections, including compliance withIRB (Institutional Review Board)guidelines andGood Clinical Practice (GCP)standards.
- Oversee compliance with theOffice of Management and Budget (OMB)regulations concerning federal research funding, ensuring appropriatefiscal stewardshipand adherence tocost allocation principles.
- Ensure compliance withSarbanes-Oxley (SOX)andMedicare regulations, particularly related to the financial oversight of research grants, contracts, and external partnerships.
- Risk Management and Ethical Oversight:
- Chair theInstitutional Risk Committee, responsible for identifying, assessing, and mitigating risks associated with clinical and translational research. This includes ensuring ethical research practices, managing potential conflicts of interest, and overseeing the resolution of compliance or financial discrepancies within clinical trials.
- Develop and implementcorrective action plansfor any research compliance deficiencies, working with leadership to monitor progress and ensure alignment with best practices and regulatory standards.
- Human Research Protection Program (HRPP) Training and Quality Assurance:
- Oversee theHuman Research Protection Program, ensuring that training, quality assurance programs, and audits are aligned with current federal regulations and industry standards. This includes expanding HRPP training to incorporate new research technologies,telemedicine-based trials, and other innovative approaches to clinical trial design.
- Ensure that all research staff are equipped with the knowledge and tools necessary to maintain the highest levels of compliance and ethical conduct throughout the research lifecycle.
- Good Clinical Practice (GCP) Program and Quality Assurance:
- Oversee theGCP Program, ensuring that training, quality assurance programs, and audits are aligned with current federal regulations and industry standards. This includes expanding GCP training for research principal investigators to incorporate new research technologies,telemedicine-based trials, and other innovative approaches to clinical trial design.
- Ensure that all research staff are equipped with the knowledge and tools necessary to maintain the highest levels of compliance and ethical conduct throughout the research lifecycle.
- Financial and Resource Management:
- Oversee the strategic allocation ofresearch funding, ensuring that financial resources are optimally deployed to support priority areas such as clinical trials, infrastructure improvements, and personnel development. Monitorresearch budgets, ensuring cost efficiency, accurate financial reporting, and compliance with grant and contract requirements.
- Provide oversight for theKaiser Foundation Research Institute (KFRI), which is responsible for the execution of the organization-s financial, regulatory, and administrative functions related to research. This includes ensuring the timely submission of financial reports to funding agencies and internal stakeholders.
- Strategic Communication and Reporting:
- Regularly report to Kaiser Permanentes executive leadership on thestatusandprogressof clinical trials research programs. Provide insights on research outcomes, areas for improvement, and the financial health of research activities.
- Serve as a spokesperson for Kaiser Permanente-sresearch excellence, engaging with external stakeholders, including federal agencies, industry partners, and academic collaborators, to promote the organization-s research capabilities and achievements.
Experience
- Minimum seven (7) years experience in research administration, clinical trials management, and compliance in a large-scale, multi-site healthcare environment.
- An advanced degree in a relevant field (e.g., medicine, nursing, public health, biomedical sciences, healthcare administration, medical education).
- N/A
- Deep knowledge of federal research regulations (e.g., 45 CFR 46, FDA regulations, OMB Circulars, Sarbanes-Oxley), as well as clinical trial protocols, IRB processes, and GCP.
- Expertise in financial management for clinical research, including budgeting, cost analysis, and reporting for federal grants, pharmaceutical partnerships, and other funding sources.
- Strong communication skills to interact with stakeholders at all levels, including clinical, research, legal, financial, and executive leadership.
- Proven leadership skills in managing large, cross-functional teams, with a focus on building a culture of compliance and ethical conduct in clinical research.
Primary Location: California,Oakland,Ordway
Scheduled Weekly Hours: 40
Shift: Day
Workdays: Mon - Fri
Working Hours Start: 08:00 AM
Working Hours End: 05:00 PM
Job Schedule: Full-time
Job Type: Standard
Worker Location: Flexible
Employee Status: Regular
Employee Group/Union Affiliation: NUE Executives|NUE|Non Union Employee
Job Level: Executive/VP
Department: Po/Ho Corp - Office of the EVP Quality - 0308
Pay Range: $350000 - $393750 / year Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.
Travel: Yes, 15 % of the Time
Flexible: Work location is on-site at a KP location, with the flexibility to work from home. Worker location must align with Kaiser Permanente's Authorized States policy. At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest