Payroll Director

Job Title: Payroll Director

Summary: As the leader of the payroll department, the Payroll Director is responsible for establishing policies, procedures, and controls to ensure accurate and timely payroll processing. This role manages a team of 5-6 members who administer the payroll function for both administrative and field personnel across our client's branded entities. The Payroll Director processes payroll in UltiPro and is responsible for enterprise-wide accurate payroll reporting, filing, tax remittance, and overall compliance with all regulatory obligations.

Essential Duties and Responsibilities:

• Collaborate with Employee Resources and Payroll Supervisor/Payroll Administrator to maintain accurate payroll database information in both UKG and ECMS.
• Process bi-weekly salaried payroll in UKG according to SOP and upload payroll files to the respective banking website.
• Serve as the key point of contact for both ERP provider and UKG payroll software provider, managing modifications and software upgrades.
• Ensure compliance with all state payroll regulatory requirements.
• Perform quarter-end and year-end balancing.
• Review and approve all 940 and 941 filings and supporting workpapers.
• Conduct required year-end reconciliation procedures to ensure W-2 data is accurate and filed timely.
• Review and approve all quarter reconciliation procedures.
• Upload all electronic federal and state W-2s.
• Provide monthly financial reporting to internal partners for company employees working abroad (ex-patriots).
• Coordinate with Employee Resources and external CPA firms to ensure ex-patriot withholdings and deductions are properly administered.
• Ensure compliance with all foreign payroll obligations.
• Report and remit necessary Canadian payroll taxes for ex-patriots working in Canada.
• Manage team to ensure unemployment filings and remittances are filed and paid by established due dates.
• Process Department of Labor monthly reports for multiple states and quarterly reports.
• Transmit weekly files for 1095C's to the third-party administrator.
• Process Affordable Care Act Reporting annually.
• Write Cognos Reports and IDI Views.
• Assist Controller with wage gross-up calculations for employees with indefinite project durations.
• Assist Controller with state and federal projects related to payroll administration.
• Identify process improvements that result in improved efficiency, more accurate information, and/or greater assurance.

Management Responsibilities:

• Hire, train, coach, discipline, and develop employees to achieve and maintain positive working relationships within the department.
• Achieve desired results through effective leadership and adherence to established policies and procedures.
• Supervise employees in the Payroll Department.
• Determine methods and course of action to achieve departmental and organizational goals through effective planning and efficient performance.

Additional Duties and Responsibilities:

• Model and reinforce safety as a top priority of the organization.
• Meet schedules and deadlines, adhere to policies and procedures, and maintain a good attendance/tardiness record.
• Ensure client satisfaction through positive, pleasant, professional, and efficient handling of issues.
• Exercise good interpersonal skills by assisting others to accomplish work of the organization, even if outside the scope of regular duties.
• Perform other duties as assigned by the Supervisor.

Knowledge, Skills, and Abilities:

• Effectively present information and respond to questions from employees and the general public.
• Organize and manage time, duties, and activities efficiently.
• Utilize Microsoft Office-based applications and project management software systems appropriate for this role.

Experience and Education:

• Bachelor's degree and 10 years' related experience and/or training, or equivalent combination of education and experience.