Hospitality Project Manager

The Hospitality Project Manager is responsible for the procurement, planning, staffing, coordination, and administration of hotel design and architecture projects. This role requires a deep understanding of hospitality design, project execution, and collaboration with clients, consultants, and internal teams to deliver high-quality hotel environments.

Key Responsibilities

Business Development & Client Relations

• Identify and pursue new business opportunities within the hotel and hospitality sector.
• Develop strong relationships with hotel developers, operators, and key stakeholders.
• Collaborate with the Contracts Administrator to prepare and issue proposals/contracts.
• Lead presentations and pitch meetings for potential hospitality projects.

Project Management & Execution

• Develop detailed work plans and scopes of work, including assembling the project team, fee structures, and schedules specific to hotel projects.
• Oversee the full project lifecycle, ensuring adherence to the design concept, brand standards, and client expectations.
• Manage project profitability, staff utilization, and coordinate with the Finance Team for invoicing and collections.
• Work closely with the Managing Director(s) and Finance Manager to address profitability, staffing, and accounts receivable concerns.
• Ensure compliance with local building codes, accessibility regulations, and hotel brand standards.

Design Coordination & Oversight

• Lead and oversee design development, from conceptualization to execution, ensuring alignment with the client's vision and the hotel's operational needs.
• Coordinate work performed internally and externally by consultants, ensuring seamless integration of architectural, interior, and engineering elements.
• Establish and manage the project team, budget, and schedule while ensuring timely completion of deliverables.
• Monitor contracts and adjust scope based on client requests or additional service requirements.

Team Leadership & Mentorship

• Provide leadership and mentorship to project teams, overseeing productivity and quality of work.
• Assign tasks and coordinate with Project/Design Managers for optimal team utilization.
• Deliver constructive feedback and guidance to junior staff.

Education and Work Experience

• Degree in Architecture or Interior Architecture, with a strong focus on hospitality design.
• 10 years of experience managing hotel design and architecture projects at various scales.
• Professional licensure and/or accreditation preferred (e.g., AIA, NCARB, NCIDQ, LEED, WELL).
• Proven ability to manage luxury and boutique hotel projects, from concept to completion.
• Strong client relationship management skills and experience working with hotel operators, developers, and brands.

Knowledge, Skills, and Abilities

• Extensive knowledge of hospitality-focused materials, furnishings, and construction methods.
• Deep understanding of hotel brand standards, guest experience considerations, and operational efficiency in hotel design.
• Expertise in building systems, codes, and EMEA-specific hospitality regulations.
• Strong contract negotiation skills with consultants, vendors, and contractors.
• Ability to resolve complex contract and administration issues within hospitality design parameters.
• Advanced MS Office Suite skills.
• Proficiency in Revit and Adobe Creative Suite for design documentation and presentations.
• Strong presentation and communication skills, with experience leading client meetings and consultant coordination.
• Ability to lead and mentor multi-disciplinary teams in a fast-paced hotel design environment.