EXECUTIVE OFFICER, PROJECT CONTROL AND ADMINISTRATION
Apply NowCompany: Los Angeles Metro
Location: Los Angeles, CA 90011
Description:
Salary: $167,232.00 - $250,328.00 Annually
Location : Los Angeles, CA
Job Type: Regular Employee
Job Number: 2400491
Cabinet: CHIEF EXECUTIVE OFFICE
Cost Center: 8610 - PROGRAM CONTROL
Opening Date: 03/14/2025
Closing Date: 4/11/2025 5:00 PM Pacific
FLSA: Exempt
Bargaining Unit: Non-Contract
Metro's mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.
Description
Lead Metro's cost estimating group in support of multi-billion-dollar investments in transit-oriented projects to include planning, design, procurement, construction, testing, maintenance-of-way, start-up, and sustaining a state of good repair throughout the life of the project.
Examples of Duties
Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:
Essential Knowledge
Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)
Ability to (defined as a present competence to perform an observable behavior or produce an observable result)
Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Physical Effort Required
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with hiring practices.
Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
*Please refer to the applicable benefit type (Regular or Temporary)*
BENEFITS FOR REGULAR EMPLOYEES
Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.
We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.
Medical/Dental/Vision Plan - Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.
Group Life Insurance - PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.
Accidental Death & Dismemberment Insurance - PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.
Long-Term Disability Insurance - 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.
Holidays - 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.
Time off with Pay (TOWP) - Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.
Years of Service Annual Accrual
Hire date - 5 years 20 days
Beginning of 6th - 10th year 25 days
Beginning of 11th - 15th year 30 days
Beginning of 16th + years 35 days
Pension Plan - PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.
Other Benefits: Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.
BENEFITS FOR TEMPORARY EMPLOYEES
Temporary (Contingent) employees are eligible for the following benefits only:
01
Please acknowledge that the following responses will be used to supplement and expand on the Work Experience section of your application. It is important to provide detailed answers and do not refer to or rely on a resume or other documentation as we will not review resumes to determine qualifications. The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as accurate as possible. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
02
Are you a current Metro employee?
03
If you indicated being a current Metro employee, please enter your employee badge number in the field below. If you selected "No" to the previous question, please enter "N/A."
04
If you have any relatives who work for the MTA/PTSC or are members of the MTA Board of Directors, list their names below.
05
Please select the highest level of education you have completed.
06
Please select the number of years of relevant senior management-level experience you have in administering project control, budget and finance, audit, or administration activities for major capital projects; experience working on rail transit engineering projects.
07
If you indicated having experience in administering project control, budget and finance, audit, or administration activities for major capital projects; experience working on rail transit engineering projects, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
08
Do you have relevant experience determining levels of risk inherent in specific designs and construction commonly built into transit infrastructure?
09
If you indicated having experience in determining levels of risk inherent in specific designs and construction commonly built into transit infrastructure, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
10
Do you have relevant experience utilizing cost estimating software for large, complex projects (i.e. HCSS, Sage, RS Means, etc.)?
11
If you indicated having experience utilizing cost estimating software for large, complex projects (i.e. HCSS, Sage, RS Means, etc.), please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
12
Do you have relevant experience developing design/construction phases that include consumption and contingency?
13
If you indicated having experience in developing design/construction phases that include consumption and contingency, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
14
Do you have relevant experience utilizing alternate project delivery methodologies (design/build, progressive design build, CM (Construction Management/GC (General Contractor) on large heavy civil projects?
15
If you indicated having experience in utilizing alternate project delivery methodologies (design/build, progressive design build, CM (Construction Management/GC (General Contractor) on large heavy civil projects, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
16
Do you have a current and valid California Professional Engineer (PE) license/certification?
Required Question
Location : Los Angeles, CA
Job Type: Regular Employee
Job Number: 2400491
Cabinet: CHIEF EXECUTIVE OFFICE
Cost Center: 8610 - PROGRAM CONTROL
Opening Date: 03/14/2025
Closing Date: 4/11/2025 5:00 PM Pacific
FLSA: Exempt
Bargaining Unit: Non-Contract
Metro's mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.
Description
Lead Metro's cost estimating group in support of multi-billion-dollar investments in transit-oriented projects to include planning, design, procurement, construction, testing, maintenance-of-way, start-up, and sustaining a state of good repair throughout the life of the project.
Examples of Duties
- Directs the Program Management (PM) Division responsible for the development, implementation, and monitoring of budgets, schedules, and project administration to support the delivery of quality capital projects from inception to closeout, on time, and within budget
- Directs activities of Program Management Division providing staffing policy direction, establishing goals, facilitating priorities, resolving financial and contractual issues, communicating unit objectives, and eliminating impediments to peak performance
- Develops and manages the Division Fiscal Year Budget and Capital Improvement Program to support the development and implementation of construction projects and ensure compliance with agency-wide fiscal responsibility requirements
- Manages department expenditures within fiscal and budgetary constraints
- Assists and advises executive management on studies, investigations, and analyses related to PM's capital program project administration
- Monitors, analyzes, and administers Program Management's operating, capital, and Measures R & M expenditures to identify budget variances and cash flow projections
- Establishes and monitors short- and long-range goals, budgets, schedules, and strategies
- Analyzes and develops appropriate Program Management Department staffing levels
- Manages all human resources activities for the division
- Negotiates and manages consultant contracts; monitors and evaluates work of consultants, contract personnel, and vendors
- Directs the integration of engineering and construction staff and consultant activities
- Participates in the development of new projects, programs, and plans in coordination with other Metro departments and outside agencies
- Coordinates with outside agencies and policy makers to provide information and secure support for Metro projects and create effective partnerships
- Briefs executive staff and the Board of Directors as necessary
- Represents Metro at meetings, conferences, and public events
- Chairs and participates in various committees and task forces
- Directs the conducting of studies, investigations, and analyses at the direction of executive staff and Board of Directors, including reports of findings and recommendations
- Facilitates and administers professional development training for PM staff
- Directs, supervises, trains, mentors, and motivates assigned staff
- Communicates Metro's safety vision and goals; oversees the implementation of agency and departmental safety rules, policies, and procedures; and maintains accountability for safety performance of all assigned employees
- Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties
*This classification is At-Will and the incumbent serves at the pleasure of the Hiring Authority.*
Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
- Bachelor's Degree in Business Administration, Finance, Accounting, Public Administration, Engineering, or a related field; Master's Degree in a related field preferred
- Eight years of relevant senior management-level experience administering project control, budget and finance, audit, or administration activities for major capital projects; experience working on rail transit engineering projects preferred
- A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:
- Experience determining levels of risk inherent in specific designs and construction commonly built into transit infrastructure
- Experience utilizing cost estimating software for large, complex projects (i.e. HCSS, Sage, RS Means, etc.)
- Experience developing design/construction phases that include consumption and contingency
- Experience utilizing alternate project delivery methodologies (design/build, progressive design build, CM (Construction Management/GC (General Contractor) on large heavy civil projects
- Possession of a current and valid California Professional Engineer (PE) license is preferred, but not required
Essential Knowledge
Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
- Theories, principles, and practices of program management, estimating, environmental project control or quality assurance
- All facets of a project, including cost estimating, scheduling, project management, contracting, etc.
- Construction management
- Financial, analytical, and statistical research and mathematical processes and procedures
- Applicable federal, state, and local regulatory requirements and standards
- Modern management theory
- Applicable business software applications
Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)
- Directing the overall activities of major organizational functions
- Determining strategies to achieve goals
- Establishing and implementing policies and procedures
- Performing statistical and financial analysis
- Understanding and analyzing complex concepts
- Analyzing situations, identifying risks and problems, recommending solutions, and evaluating outcomes
- Preparing comprehensive reports and correspondence
- Exercising sound judgment and creativity in making decisions
- Communicating effectively orally and in writing
- Interacting professionally with various levels of Metro employees and outside representatives
Ability to (defined as a present competence to perform an observable behavior or produce an observable result)
- Meet tight time constraints and deadlines
- Work with diverse stakeholders to reach common consensus
- Influence others
- Think and act independently
- Compile, analyze, and interpret complex data
- Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
- Represent Metro before the public
- Plan financial and staffing needs
- Supervise, train, mentor, and motivate assigned staff
- Travel to offsite locations
- Read, write, speak, and understand English
Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
- Typical office situation
- Close exposure to computer monitors and video screen
Physical Effort Required
- Sitting at a desk or table
- Operate a telephone or other telecommunications device and communicate through the medium
- Type and use a keyboard and mouse to perform necessary computer-based functions
- Communication through speech in the English language required
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with hiring practices.
Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
*Please refer to the applicable benefit type (Regular or Temporary)*
BENEFITS FOR REGULAR EMPLOYEES
Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.
We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.
Medical/Dental/Vision Plan - Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.
Group Life Insurance - PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.
Accidental Death & Dismemberment Insurance - PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.
Long-Term Disability Insurance - 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.
Holidays - 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.
Time off with Pay (TOWP) - Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.
Years of Service Annual Accrual
Hire date - 5 years 20 days
Beginning of 6th - 10th year 25 days
Beginning of 11th - 15th year 30 days
Beginning of 16th + years 35 days
Pension Plan - PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.
Other Benefits: Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.
BENEFITS FOR TEMPORARY EMPLOYEES
Temporary (Contingent) employees are eligible for the following benefits only:
- Kaiser medical insurance
- Public Pension Plan
- 457/401K Plan
- Flex Spending
- Paid Sick Time
- Fare Media
- Rideshare Subsidies
- Metro One Fitness membership
01
Please acknowledge that the following responses will be used to supplement and expand on the Work Experience section of your application. It is important to provide detailed answers and do not refer to or rely on a resume or other documentation as we will not review resumes to determine qualifications. The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as accurate as possible. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
- Yes, I agree and understand my resume will not be reviewed
02
Are you a current Metro employee?
- Yes
- No
03
If you indicated being a current Metro employee, please enter your employee badge number in the field below. If you selected "No" to the previous question, please enter "N/A."
04
If you have any relatives who work for the MTA/PTSC or are members of the MTA Board of Directors, list their names below.
05
Please select the highest level of education you have completed.
- I do not have education equivalent to grade 12
- High school graduate, diploma or the equivalent (GED)
- Associate degree from an accredited college or university
- Bachelor's degree from an accredited college or university
- Master's degree from an accredited college or university
- PhD from an accredited college or university
06
Please select the number of years of relevant senior management-level experience you have in administering project control, budget and finance, audit, or administration activities for major capital projects; experience working on rail transit engineering projects.
- No supervisory-level experience
- Fewer than 8 years
- 8 years or more, but fewer than 10 years
- 10 years or more, but fewer than 12 years
- 12 years or more
07
If you indicated having experience in administering project control, budget and finance, audit, or administration activities for major capital projects; experience working on rail transit engineering projects, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
08
Do you have relevant experience determining levels of risk inherent in specific designs and construction commonly built into transit infrastructure?
- Yes
- No
09
If you indicated having experience in determining levels of risk inherent in specific designs and construction commonly built into transit infrastructure, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
10
Do you have relevant experience utilizing cost estimating software for large, complex projects (i.e. HCSS, Sage, RS Means, etc.)?
- Yes
- No
11
If you indicated having experience utilizing cost estimating software for large, complex projects (i.e. HCSS, Sage, RS Means, etc.), please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
12
Do you have relevant experience developing design/construction phases that include consumption and contingency?
- Yes
- No
13
If you indicated having experience in developing design/construction phases that include consumption and contingency, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
14
Do you have relevant experience utilizing alternate project delivery methodologies (design/build, progressive design build, CM (Construction Management/GC (General Contractor) on large heavy civil projects?
- Yes
- No
15
If you indicated having experience in utilizing alternate project delivery methodologies (design/build, progressive design build, CM (Construction Management/GC (General Contractor) on large heavy civil projects, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
16
Do you have a current and valid California Professional Engineer (PE) license/certification?
- Yes
- No
Required Question