Senior Human Resources Specialist

Salary : $75,000.00 - $90,000.00 Annually
Location : Boise, ID
Job Type: Full-Time
Job Number: 00123
Department: Administrative Office of the Courts
Division: Human Resources
Opening Date: 03/14/2025
Closing Date: 3/28/2025 5:00 PM Mountain
How We Work:: The Administrative Office of the Courts is committed to supporting the mission of the Idaho Courts through the use of an agile approach that aligns strategy, work, and capacity. This approach empowers our employees to respond quickly and efficiently to meet the needs of our customers: citizens, courts, judges, employees, and other stakeholders. We believe in continual improvement of our services and products to better serve and support our customers and the evolving environment. Employees are future-focused, take initiative, and are personally responsible for work delivery and professional growth. Our leaders are committed to professional development and growth of employees by empowering and supporting motivated individuals; providing clarity and focus for projects; giving those individuals the environment and support they need; and fostering a culture of collaboration, transparency, learning, trust and shared accountability.

General Position Summary
Position Title: Senior Human Resources Specialist

Effective Date: March 2025

Salary Grade/Range: Grade 15/$75,000 - $90,000

FLSA Status: Exempt - Administrative

EEO Job Category: Professional
General Position Summary:

The Sr. Human Resources specialist provides complex, specialized human resources services for the Idaho Supreme Court in a variety of areas including benefits and payroll administration, the Family Medical Leave Act, and Worker's Compensation. In addition, the position acts as the Human Resources Information System (HRIS) Administrator. This position works independently under the general supervision of the Human Resources Manager.
Major Duties and Responsibilities
(The examples provided do not cover all of the duties which the incumbent of this position may be required to perform.)

• Consults with and advises justices, judges, management, and employees on various complex human resource issues;
• Administers the monthly payrolls for justices, judges, employees, and recalled judges;
• Creates and monitors personnel actions for compliance with state and federal law;
• Tracks senior judge utilization statewide and provides reporting using specialized software;
• Researches payroll, leave, and benefits issues for employees;
• Tracks leave balances and prepares reports for justices, judges, employees, and management;
• Responds to inquiries regarding Family Medical Leave Act issues, and prepares, monitors, and maintains required documentation;
• Interprets and explains human resources rules, regulations, policies and procedures;
• Administers onboarding and offboarding of judges and employees;
• Advises justices, judges, and employees on benefits availability and eligibility requirements;
• Ensures compliance with I-9 requirements;
• Acts as HRIS Administrator, implements new HR systems and maintains current systems, works closely with HRIS vendors to ensure the integrity of employee data;
• Creates and maintains a variety of complex human resources reports and correspondence;
• Processes all documentation and responds to inquiries related to Workers Compensation;
• Prepares projections and provides information for justices, judges, and employees contemplating retirement;
• Trains judges, managers, and staff on human resource system changes;
• Reviews and audits files to ensure compliance with employment rules, regulations, and laws;
• Conducts research on special projects, analyzes data, summarizes findings, and prepares reports or policy recommendations to management; and
• Performs other responsibilities as assigned.

Minimum Qualifications
The Idaho Courts reserve the right to consider an equivalent combination of education, training, and/or experience necessary to successfully perform the major responsibilities of the position.

Education and Experience:

• Bachelor's degree in Human Resource Management or a related field;
• Five years of experience working in human resources, payroll, or a related field;
• Experience with human resource information systems preferred;
• Public sector experience preferred.

Knowledge, Skills, and Abilities

• Knowledge of federal and state employment laws and regulations;
• Knowledge of human resources practices and procedures;
• Knowledge of payroll practices and procedures;
• Knowledge of the Family and Medical Leave Act and Worker's Compensation;
• Knowledge of employee benefits programs;
• Knowledge of human resource information systems as well as MS Office suite;
• Knowledge of state government preferred;
• Skill in presenting facts and recommendations verbally and in writing;
• Skill in working cooperatively with others;
• Skill in using excel to develop reports and analyze data;
• Skill in accurately processing a significant time-sensitive information;
• Skill in maintaining calm and using reason to manage difficult or emotional situations;
• Skill in communicating with others verbally and in writing;
• Skill in working independently;
• Ability to develop, apply, and interpret human resource policies and procedures;
• Ability to gather and analyze data;
• Ability to analyze human resource issues and develop alternatives and recommendations;
• Ability to establish effective working relationships with judicial officers, staff and management, other agencies, and the public;
• Ability to maintain confidentiality.

The Idaho Judiciary is an equal opportunity employer. Hiring is done without regard to race, color, national origin, sex, age, religion, socioeconomic status, sexual orientation, gender identity, disability, or any other applicable legally protected status. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need accommodation for applying or interviewing, please notify human resources.
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