Curriculum and Systems Technology Analyst (Grant Funded)
Apply NowCompany: Peralta Community College District
Location: Oakland, CA 94601
Description:
Posting Details
College Information
Peralta/College Information
District Office
The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.
Position Information
Job Title
Curriculum and Systems Technology Analyst (Grant Funded)
Time Base
40 hours/week, 12 months/year
Compensation
Salary Range: $8,778.90 - $11,138.44/Month Hiring Range: $8,778.90 - $9,646.84/Month
Position Type
Classified
Department
Academic Affairs (121)
City
Oakland
State
CA
Job Description Summary
Under direction of the Vice Chancellor of Educational Services, the Curriculum and Systems Technology Analyst serves as systems module functional liaison district-wide supporting specific student administration (SA) module(s) specific to the schedule and course catalog; perform professional level duties in the analysis, evaluation, design, development, testing, implementation, documentation, research, data compilation, and data analysis; provide functional support to end users on the use of applications; and prepare a variety of reports and make recommendations district-wide; act as liaison between the colleges, District, IT Department, and the State with respect to curriculum, prerequisite and attendance accounting issues. This includes performing a wide range of complex analytical and technical duties related to curriculum, instructional services, college/program effectiveness and institutional research.
This position will have specific responsibilities related to supporting the online Academic Advising and Student Planner modules. These responsibilities include, but are not limited to: Test and review systems upgrades, train counselors, faculty and staff on using the Academic Advising/Student Planner module, analyze and authenticate course level, content and unit values of transfer coursework and enter this information into PeopleSoft, provide support for college evaluators and counseling staff, analyze and interpret changes to the catalog relative to Academic Advising, coordinate with Admissions and Records and Articulation Officers, maintain a working knowledge of current articulation agreements between PCCD colleges and four-year schools, and other duties related to the Academic Advising/Student Planner modules as assigned.
This position will also assist the Curriculum and Systems Technology Analyst position currently in the office of Educational Services, with duties and responsibilities outlined below.
Duties & Responsibilities
Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
Perform professional-level duties in the analysis, evaluation, design, development, testing, implementation, documentation, research, data compilation, and data analysis and prepare a variety reports and make recommendations district-wide.
Provide functional support to end users on the use of applications.
Maintain Course Master File with the California Community Colleges Chancellor's Office.
Provide functional expertise to college schedulers and Vice Presidents of Instruction in preparing class schedules. This includes troubleshooting scheduling, faculty load, and prorata problems.
Review data and procedures necessary to meet State MIS (Management Information System) information data collection requirements.
Provide professional level research and analyses related to required State, Federal and District accountability reports.
Work closely with colleges and IT (Information Technology) staff to review, troubleshoot and correct Management Information Systems (MIS) data submissions.
Identify, troubleshoot and rectify SA (Student Administration) applications problems in course catalog, class schedule, faculty workload, MIS, and other areas working with IT, other functional areas or outside consultants to solve complex procedural, operational and technical problems.
Work with various users and groups to determine system needs and to coordinate
application changes across functions. Develops functional specifications and test plans and scripts for testing changes across all impacted areas. Work with functional leads and IT to ensure that proposed processes and related system changes are properly implemented, taking into account possible impacts in various areas.
Analyze current systems, define and purpose new or enhanced system functionality; test and maintain updates, patches and fixes; develops and maintains process documentation and procedures.
Perform a variety of system tasks which assist in student enrollment, faculty assignments, course scheduling and student records.
Define security profiles for SA system and helps coordinate the administration of user security with IT. Maintain security profiles for assigned department.
Provide guidance to end users on application use and operating parameters, including assistance in updating and maintaining system data. Work with District to ensure that training materials are maintained and updated, and that regular and ongoing training is available.
Assist with identification and definition of new reporting requirements; modifies and generates ad hoc queries and reports.
Responsible for the District's course system (course catalog). Reviews and processes all new course/program approval and course change requests for submission to the Council on Instruction, Planning and Development (CIPD), Board of Trustees, and CCC Chancellor's Office. Monitor and maintain the District's Uniform Course Numbering (UCN) system.
Maintain a variety of setup/data tables including, course attributes, Taxonomy of Programs (TOP), Academic Plans, enrollment requirement groups and milestones.
Act as liaison between the colleges and the CCC Chancellor's Office, providing clarification of state policies and procedures with respect to curriculum, pre-requisites, and attendance accounting issues.
Analyze new regulations and changes in curriculum, including Title V and state-mandated program approval processes.
Provide technical assistance to colleges for development of new programs.
Work with chairs of college curriculum committees.
Prepare communication for curriculum committees and Associate Senate Presidents.
Check attendance accounting report and ensure hours are correct.
Responsible for maintenance of district-wide Majors List, including assignment of transcript major and intended major codes.
Write, edit, and update District's Courses and Program Approval Process Manual.
Update District's Course and Program Approval Process Manual and Community Services (FeeBased) Program Procedures Manual.
Work with appropriate faculty groups; updates and maintains the District's Faculty Service Area (FSA) and courses within the Discipline Manual.
Coordinates program reviews with colleges including preparation and distribution of data to faculty, and maintains District's Program Review schedules and copies of completed reports.
Coordinate with college and District staff in the preparation of the Institutional Plan.
Assist management personnel in planning, directing and coordinating operational and/or procedural matters to meet goals and objectives of assigned department; complete various reports and summaries for management and/or users including status reports, progress summaries and problem reports.
Participate in student administration system project team activities, tasks and meetings.
Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of information systems.
Performs other related duties as required.
Minimum Qualifications
1. Two (2) or more years of college-level course work in business computer applications, computer sciences, information systems or related field and three (3) years of increasingly responsible computer applications experience including the use and troubleshooting of large, complex software applications or information systems analysis, and in the collection, analysis, data research, reporting and presentation of data. 2. Knowledge of: o Operational characteristics and general functionality of student administration software. o Basic database principles and concepts. o Methods and techniques of developing and writing technical documentation. o Methods and techniques of developing reports. o Pertinent Federal, State and local codes, laws and regulations. o Personal computer hardware and software components. o General processes and procedures related to community colleges. Job Description: Curriculum & Systems Technology Analyst Page 4 of 5 3. Ability to: o Perform institutional research, conduct analysis, prepare reports and make recommendations. o Provide functional support for the implementation and mainten
Desirable Qualifications
1. Two (2) or more years of college-level course work in business computer applications, computer sciences, information systems or related field and three (3) years of increasingly responsible computer applications experience including the use and troubleshooting of large, complex software applications or information systems analysis, and in the collection, analysis, data research, reporting and presentation of data.
2. Knowledge of:
o Operational characteristics and general functionality of student administration software.
o Basic database principles and concepts.
o Methods and techniques of developing and writing technical documentation.
o Methods and techniques of developing reports.
o Pertinent Federal, State and local codes, laws and regulations.
o Personal computer hardware and software components.
o General processes and procedures related to community colleges
3. Ability to:
o Perform institutional research, conduct analysis, prepare reports and make recommendations.
o Provide functional support for the implementation and maintenance of student administration software applications.
o Respond to and identify user needs and determine resolutions.
o Detect, isolate and resolve applications problems.
o Create and generate various reports, charts and other materials.
o Work effectively with management, faculty and staff.
4. Possess excellent oral and written communication skills.
5. Ability to establish and maintain cooperative working relationships with those contacted in the course of the work.
6. Knowledge of and proficiency in the operation and use of personal computers utilizing word processing, spreadsheets and database management software programs (e.g., MS Office Suite, MS Word, MS Excel, MS Access and MS PowerPoint) and the Internet browser, websites and email.
7. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.
Environmental Demands
occasional work performed alone
constant work around and with people
Other Requirements
Tools & Equipment Used
computers and standard office machines and equipment
multi-line telephones
department-specific equipment
Application Deadline Date
April 14, 2025
Open Date
03/17/2025
First Review Date
Special Instructions to Applicants
APPLICATION PROCEDURES
1. Required documents will include:
Current resume of experience, formal education/training and qualifications.
Copies of supporting credentials, if applicable.
Copies of transcripts from fully accredited colleges or university institutions.
(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)
Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.
Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.
2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
3. Travel expenses for the interview and selection process will be borne by the candidates.
4. Skype and phone interviews are not permitted.
Appointment to the position is conditional upon the approval of the Chancellor.
CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.
Fingerprinting Requirement:
As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.
Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:
1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.
All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.
District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
MAY BE REQUIRED
Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.
College Information
Peralta/College Information
District Office
The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.
Position Information
Job Title
Curriculum and Systems Technology Analyst (Grant Funded)
Time Base
40 hours/week, 12 months/year
Compensation
Salary Range: $8,778.90 - $11,138.44/Month Hiring Range: $8,778.90 - $9,646.84/Month
Position Type
Classified
Department
Academic Affairs (121)
City
Oakland
State
CA
Job Description Summary
Under direction of the Vice Chancellor of Educational Services, the Curriculum and Systems Technology Analyst serves as systems module functional liaison district-wide supporting specific student administration (SA) module(s) specific to the schedule and course catalog; perform professional level duties in the analysis, evaluation, design, development, testing, implementation, documentation, research, data compilation, and data analysis; provide functional support to end users on the use of applications; and prepare a variety of reports and make recommendations district-wide; act as liaison between the colleges, District, IT Department, and the State with respect to curriculum, prerequisite and attendance accounting issues. This includes performing a wide range of complex analytical and technical duties related to curriculum, instructional services, college/program effectiveness and institutional research.
This position will have specific responsibilities related to supporting the online Academic Advising and Student Planner modules. These responsibilities include, but are not limited to: Test and review systems upgrades, train counselors, faculty and staff on using the Academic Advising/Student Planner module, analyze and authenticate course level, content and unit values of transfer coursework and enter this information into PeopleSoft, provide support for college evaluators and counseling staff, analyze and interpret changes to the catalog relative to Academic Advising, coordinate with Admissions and Records and Articulation Officers, maintain a working knowledge of current articulation agreements between PCCD colleges and four-year schools, and other duties related to the Academic Advising/Student Planner modules as assigned.
This position will also assist the Curriculum and Systems Technology Analyst position currently in the office of Educational Services, with duties and responsibilities outlined below.
Duties & Responsibilities
Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
Perform professional-level duties in the analysis, evaluation, design, development, testing, implementation, documentation, research, data compilation, and data analysis and prepare a variety reports and make recommendations district-wide.
Provide functional support to end users on the use of applications.
Maintain Course Master File with the California Community Colleges Chancellor's Office.
Provide functional expertise to college schedulers and Vice Presidents of Instruction in preparing class schedules. This includes troubleshooting scheduling, faculty load, and prorata problems.
Review data and procedures necessary to meet State MIS (Management Information System) information data collection requirements.
Provide professional level research and analyses related to required State, Federal and District accountability reports.
Work closely with colleges and IT (Information Technology) staff to review, troubleshoot and correct Management Information Systems (MIS) data submissions.
Identify, troubleshoot and rectify SA (Student Administration) applications problems in course catalog, class schedule, faculty workload, MIS, and other areas working with IT, other functional areas or outside consultants to solve complex procedural, operational and technical problems.
Work with various users and groups to determine system needs and to coordinate
application changes across functions. Develops functional specifications and test plans and scripts for testing changes across all impacted areas. Work with functional leads and IT to ensure that proposed processes and related system changes are properly implemented, taking into account possible impacts in various areas.
Analyze current systems, define and purpose new or enhanced system functionality; test and maintain updates, patches and fixes; develops and maintains process documentation and procedures.
Perform a variety of system tasks which assist in student enrollment, faculty assignments, course scheduling and student records.
Define security profiles for SA system and helps coordinate the administration of user security with IT. Maintain security profiles for assigned department.
Provide guidance to end users on application use and operating parameters, including assistance in updating and maintaining system data. Work with District to ensure that training materials are maintained and updated, and that regular and ongoing training is available.
Assist with identification and definition of new reporting requirements; modifies and generates ad hoc queries and reports.
Responsible for the District's course system (course catalog). Reviews and processes all new course/program approval and course change requests for submission to the Council on Instruction, Planning and Development (CIPD), Board of Trustees, and CCC Chancellor's Office. Monitor and maintain the District's Uniform Course Numbering (UCN) system.
Maintain a variety of setup/data tables including, course attributes, Taxonomy of Programs (TOP), Academic Plans, enrollment requirement groups and milestones.
Act as liaison between the colleges and the CCC Chancellor's Office, providing clarification of state policies and procedures with respect to curriculum, pre-requisites, and attendance accounting issues.
Analyze new regulations and changes in curriculum, including Title V and state-mandated program approval processes.
Provide technical assistance to colleges for development of new programs.
Work with chairs of college curriculum committees.
Prepare communication for curriculum committees and Associate Senate Presidents.
Check attendance accounting report and ensure hours are correct.
Responsible for maintenance of district-wide Majors List, including assignment of transcript major and intended major codes.
Write, edit, and update District's Courses and Program Approval Process Manual.
Update District's Course and Program Approval Process Manual and Community Services (FeeBased) Program Procedures Manual.
Work with appropriate faculty groups; updates and maintains the District's Faculty Service Area (FSA) and courses within the Discipline Manual.
Coordinates program reviews with colleges including preparation and distribution of data to faculty, and maintains District's Program Review schedules and copies of completed reports.
Coordinate with college and District staff in the preparation of the Institutional Plan.
Assist management personnel in planning, directing and coordinating operational and/or procedural matters to meet goals and objectives of assigned department; complete various reports and summaries for management and/or users including status reports, progress summaries and problem reports.
Participate in student administration system project team activities, tasks and meetings.
Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of information systems.
Performs other related duties as required.
Minimum Qualifications
1. Two (2) or more years of college-level course work in business computer applications, computer sciences, information systems or related field and three (3) years of increasingly responsible computer applications experience including the use and troubleshooting of large, complex software applications or information systems analysis, and in the collection, analysis, data research, reporting and presentation of data. 2. Knowledge of: o Operational characteristics and general functionality of student administration software. o Basic database principles and concepts. o Methods and techniques of developing and writing technical documentation. o Methods and techniques of developing reports. o Pertinent Federal, State and local codes, laws and regulations. o Personal computer hardware and software components. o General processes and procedures related to community colleges. Job Description: Curriculum & Systems Technology Analyst Page 4 of 5 3. Ability to: o Perform institutional research, conduct analysis, prepare reports and make recommendations. o Provide functional support for the implementation and mainten
Desirable Qualifications
1. Two (2) or more years of college-level course work in business computer applications, computer sciences, information systems or related field and three (3) years of increasingly responsible computer applications experience including the use and troubleshooting of large, complex software applications or information systems analysis, and in the collection, analysis, data research, reporting and presentation of data.
2. Knowledge of:
o Operational characteristics and general functionality of student administration software.
o Basic database principles and concepts.
o Methods and techniques of developing and writing technical documentation.
o Methods and techniques of developing reports.
o Pertinent Federal, State and local codes, laws and regulations.
o Personal computer hardware and software components.
o General processes and procedures related to community colleges
3. Ability to:
o Perform institutional research, conduct analysis, prepare reports and make recommendations.
o Provide functional support for the implementation and maintenance of student administration software applications.
o Respond to and identify user needs and determine resolutions.
o Detect, isolate and resolve applications problems.
o Create and generate various reports, charts and other materials.
o Work effectively with management, faculty and staff.
4. Possess excellent oral and written communication skills.
5. Ability to establish and maintain cooperative working relationships with those contacted in the course of the work.
6. Knowledge of and proficiency in the operation and use of personal computers utilizing word processing, spreadsheets and database management software programs (e.g., MS Office Suite, MS Word, MS Excel, MS Access and MS PowerPoint) and the Internet browser, websites and email.
7. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.
Environmental Demands
occasional work performed alone
constant work around and with people
Other Requirements
Tools & Equipment Used
computers and standard office machines and equipment
multi-line telephones
department-specific equipment
Application Deadline Date
April 14, 2025
Open Date
03/17/2025
First Review Date
Special Instructions to Applicants
APPLICATION PROCEDURES
1. Required documents will include:
Current resume of experience, formal education/training and qualifications.
Copies of supporting credentials, if applicable.
Copies of transcripts from fully accredited colleges or university institutions.
(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)
Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.
Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.
2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
3. Travel expenses for the interview and selection process will be borne by the candidates.
4. Skype and phone interviews are not permitted.
Appointment to the position is conditional upon the approval of the Chancellor.
CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.
Fingerprinting Requirement:
As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.
Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:
1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.
All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.
District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
MAY BE REQUIRED
Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.