Chief Administrative Director

Position Type:
Executive Leadership/107 Chief Administrative Director

Date Posted:
3/17/2025

Location:
APSB Central Office

Closing Date:
03/31/2025
Ascension Parish School Board

Job Description

I.

JOB TITLE:

Chief Administrative Director

JOB TYPE:

107

POSITION REPORTS TO:

Superintendent/Assistant Superintendent

PAY GRADE:

L-9.5

FLSA STATUS:

Exempt

ASSIGNMENT PERIOD

12 months

260 days

II. SUMMARY OF POSITION'S PURPOSE

To direct and support the overall planning, development, implementation, and evaluation of the school system's human capital/personnel, finance, information technology, and business operations and services and to provide executive level leadership to administration departments to ensure consistency with system goals, policies, and strategies and applicable federal and state requirements.

III. MINIMUM QUALIFICATIONS

EDUCATION/CERTIFICATION - Master's degree from an accredited institution of higher education OR Bachelor's degree from an accredited institution of higher education plus 10 years of experience in information systems services, accounting and financial related services, or human resource services.

EXPERIENCE - Five years of successful supervisory experience in leadership required. Preferred experience in educational leadership.

OTHER REQUIREMENTS - Additional requirements as the Board may establish.

IV. DUTIES AND RESPONSIBILITIES

Oversees central office administration departments, including Human Resources, Information Technology, Finance, and supervises and evaluates programs and senior department leadership to ensure excellent quality of services provided and compliance with Board policy and federal and state regulations

Serves as a member of the District Leadership Team and supports the Superintendent/Assistant Superintendent in the overall administration and coordination of assigned programs and services; actively participates in district-wide strategic planning and development of policies, procedures, and administrative regulations related to areas of responsibility.

Establishes goals, targets, and objectives under the direction of the Superintendent/Assistant Superintendent and sets priorities that reflect best practices and facilitate desired outcomes; ensures adherence to applicable federal and state requirements.

Interprets and makes informed decisions based on data analysis and formal and informal evaluation methods to continually monitor progress toward achievement of goals; recommends revisions and modifications to goals and objectives as appropriate.

Oversees the preparation of detailed reports and documentation; presents information to various individuals and/groups, including the Superintendent, to gain required approvals, provide progress updates, and advise of other relevant information.

Provides direction, coaching, and feedback to department leaders to ensure the provision of excellent administration programs and services and develop leadership skills.

Meets with department leaders on a regular or as needed basis to establish goals and develop procedures for program implementation and execution of daily department operations, performance of duties, and associated personnel and communication issues.

Provides oversight to the Finance department to ensure proper accountability of funds, integrity and reliability of financial reporting systems, and adherence to overall fiscal policies and practices, applicable state and federal regulations, and financial compliance requirements for the purpose of delivering optimal support for and contribution to school system programs.

Provides oversight to the Human Resources department to ensure effective coordination and accountability of all human resources and personnel-related risk management functions within the school system, to align the use of financial and human resources with identified goals and strategies, and to confirm compliance with contractual requirements, Board policy, and federal and state regulations; assesses sensitive and potentially high-impact matters and advises the Superintendent/Assistant Superintendent as appropriate.

Provides oversight to the Information Technology department to ensure students and staff have safe and reliable access to district networks, devices, and other resources identified as part of the school system's technology plan.

Communicates effectively and builds partnerships with outside agencies, vendors, service providers, funding sources, professional industries, and other stakeholders to facilitate increased opportunities and services for the school system.

Provides oversight and assistance as needed in the submission of data and documentation to relevant agencies and organizations to meet established reporting requirements for the purpose of maintaining accountability.

Acts as a liaison between the Superintendent and individual department leaders to communicate needs and assist in enforcing Board policies, implementing school system initiatives, and positively impacting organizational effectiveness and staff relations.

Conducts performance appraisals and observations of department personnel and makes recommendations for appropriate employment action to ensure a standard of accountability is met as defined by school system policies and goals.

Participates in and provides guidance for the recruitment, interview, and selection process for leadership within the administration departments and performs a variety of personnel functions to meet the needs of the school system.

Facilitates effective professional development opportunities for assigned staff at all levels to promote knowledge in the appropriate field, increase ability to provide relevant services, and ensure quality performance.

Provides oversight in planning and administering departmental budgets that adequately sustain assigned departments and programs and properly allocate resources; monitors associated revenues and expenditures to ensure fiscal responsibility.

Works collaboratively with the District Leadership Team to ensure effective coordination, support, and utilization of all school system programs and promote a cohesive approach to providing the best possible services to students and staff.

Acts as a representative for the school system within the community to respond to concerns and requests for information; to clearly articulate school system priorities, policies, and interests; and to seek support for district initiatives.

Maintains research-based knowledge in current legislation, regulations, policies, and procedures related to human resources, finance, technology, and talent management in school systems; reviews current developments, literature, and technical sources of information; and utilizes knowledge to ensure ongoing improvements are implemented.

Performs other job-related duties as assigned.

NOTE: This job description is a summary of the primary duties and responsibilities of the position. It is not intended to be a comprehensive listing of all duties and responsibilities. The Ascension Parish School Board reserves the right to change this description at its discretion.

V. SIGNATURES:

Supervisor

Date

Employee

Date

This job description was approved by the Ascension Parish School Board on: July 23, 2024.