Real Estate Acquisition manager

Salary: $74,501.00 - $95,288.00 Annually
Location : Suffolk, VA
Job Type: Full Time
Job Number: 03864
Department: PUBLIC WORKS-ENGINEERING
Opening Date: 03/17/2025
Closing Date: 3/31/2025 11:59 PM Eastern

Description
Under limited supervision, plans, coordinates, directs and manages the acquisition of real property for all City and state (VDOT) projects; reviews all requests pertaining to property acquisition and disposal for all city departments, and makes recommendations and implements procedures for the same; and coordinates the lease and rental of real property for City departments and agencies. Provides direct supervision of Land Acquisition personnel. Reports to the Public Works Engineering Manager.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Essential Job Functions

• Plans, coordinates and makes recommendations on the acquisition of real property for city and state projects, i.e. road projects, water and sewer projects, parks, schools, fire station sites, and various other municipal projects.
• Reviews and makes recommendations on proposed subdivision plans and other private development documents relating to the dedication of real estate or easements as required by the City.
• Develops processes and related forms as required related to the acquisition of property for city and state projects, as well as private development.
• Reviews and approves appraisals to ensure appraisals are accurate.
• Prepares right of way cost estimates.
• Prepares required City Council items, as well as public hearing notices related to the purchase or sale of real estate.
• Prepares presentations, reports and correspondence as required.
• Coordinates preparation of relocation cost estimates for projects; ensures all displaced persons are placed in safe and sanitary housing; computes complex replacement housing payments; reviews and approves replacement housing payments and moving cost computations for individuals and businesses prepared by staff/consultants.
• Responds to inquiries from the public, government officials, attorneys and management; attends meetings as necessary.
• Monitors progress of projects to meet schedule and maintains appropriate reports and spreadsheets.
• Supervises subordinate staff and oversees quality and progress of related work; addresses and resolves employee issues.
• Directs the work of contracted consultants and other service providers and reviews their work for accuracy in meeting the City's project needs; sends out informal bids as necessary to solicit quotes; negotiates fee appraisal contracts.
• Provides technical assistance to attorneys in court proceedings and serves as a witness to explain project plans relative to right-of-way acquisition.
• Performs work of a highly confidential and sensitive nature exercising a great degree of discretion in the performance of duties.
• Performs other related duties as required.

Required Qualifications

Bachelor's Degree in Real Estate, Business Administration, Paralegal studies or related field supplemented by specialized real estate and/or paralegal training, and seven years related experience, including three years in a supervisory role; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Notary Public designation required within six months of employment. Requires a valid driver's license.

Supplemental Information

• Ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether similar or divergent from obvious standards) of data, people or things.
• Ability to speak and/or signal people to convey or exchange information. Includes receiving instructions, assignments or directions from supervisors, and giving instructions, assignments or directions to subordinates or assistants.
• Ability to read a variety of reports, legal documents, contracts, letters and memos; real property appraisals and assessments; sales ratio studies and finance audit reports; deeds, construction plans, plats, surveys and permits, etc.
• Ability to prepare correspondence, various legal documents including deeds and contracts, reports, forms, studies, assessments, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style.
• Ability to speak before groups of people with poise, voice control and confidence.
• Ability to apply principles of logical or scientific thinking todefine problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; and to deal with several abstract and concrete variables.
• Ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of technical or professional languages including engineering, legal, and tax terminology.
• Ability to utilize mathematical formulas; to add and subtract; multiply and divide; utilize decimals and percentages; understand and apply the theories of algebra, geometry, statistical inference and statistical theory.
• Ability to inspect items for proper length, width and shape.
• Ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with (persons acting under stress) (emergency situations).
• Ability to communicate via telephone.
• Knowledge of theories, principles, practices and techniques used in real estate work and related legal work.
• Knowledge of municipal codes and ordinances, state and federal laws and procedures governing real estate, current construction costs, including building materials and land values.
• Knowledge of the geographical layout of the City.
• Skill in the assessment of residential dwellings, commercial and industrial buildings, and building improvements.
• Skill in the operation of computer-driven data processing and file maintenance programs.
• Ability to read and understand maps, construction plans, plats and specifications.
• Ability to make accurate computations with or without a calculator.
• Ability to exercise tact, courtesy and firmness in frequent contact with property owners, City staff, and the general public.
• Ability to exercise independent judgment and initiative.
• Ability to establish and maintain effective working relationships as necessitated by work assignments.
• Ability to perform work of a highly confidential and sensitive nature, exercising a great degree of discretion in the performance of duties.

Seasonal Employees- No Benefits
Part-time Employees - Sick Leave (See below)
Full Time Employees are eligible for the following benefits;

Retirement (Virginia Retirement System employer) for employees hired on or after 1/1/14 - Hybrid Members
Hybrid plan members contribute 4 percent of creditable compensation to the defined benefit plan and 1 percent to the defined contribution plan each month. Members may voluntarily contribute up to an additional 4 percent in 0.5 percent increments to the defined contribution plan each month. Members can increase or decrease their voluntary contributions on a quarterly basis. With the mandatory and voluntary contributions to the defined contribution component of the plan, members can contribute a maximum of 5 percent with a 3.5 percent match from the employer. Members invest in various investment options that best fit their needs.
Vested after 5 years in the defined benefit part of the plan. Vested in phases based on years in the Defined Contribution part of the Plan. The retirement eligibility for a full or reduced retirement pension in the Hybrid Plan is very detailed. Please contact the Virginia Retirement System or the Human Resources Department for details.

Paid Time Off (PTO)Yearly earnings
120 Hours (1-59 months), 144 Hours (60-119 months), 168 Hours (120- 179 months), 192 Hours (180 and over)
Sick Leave
Part Time employees earn 4 hours per month Sick leave accrues at the end of the month and may be accrued with no ceiling.

Personal Leave
All regular full time employees are granted 24 hours of personal leave each calendar year. Personal leave must be preapproved and is not cumulative.
Health Insurance
Coverage available for you and your eligible dependents using pre-tax payroll deductions if elected.
Supplemental Insurances
Employees may purchase the following supplemental insurance policies: short term and long term disability, cancer, accident, supplemental hospitalization, and group universal life insurance.
Employer Sponsored Short Term and Long Term Disability
Provides disability coverage for employees work and non-work related disabilities. Work related disabilities are covered starting on day one (1). Non work related disabilities are covered starting on day eight (8), after you have been employed for one year.
Flexible Spending Accounts
Employees may participate in the Health Reimbursement, Dependent Care Reimbursement and Premium Reimbursement Accounts. All deductions are made on a pre-tax basis and will reduce your taxable income.
Life Insurance
The city pays the entire premium for life insurance coverage in the amount of 2 times annual salary for natural death and 4 times annual salary for accidental death.
Optional Life Insurance
Employees have the option of electing additional life insurance coverage in the amount of 1, 2, 3 or 4 times their annual salary. Employees may only purchase optional life insurance on spouses and children if they are enrolled in optional life insurance for themselves.

Family and Medical Leave Act (FMLA)
12 weeks of job protected leave for leaves approved in accordance with the Family Medical Leave Act. Employees receive continuation of health insurance, job protection and consideration for a comparable job when available, or an equivalent job, upon return to work.
Funeral Leave
24 hours of paid leave of absence in case of death in immediate family.
Holidays
Suffolk follows the Virginia State holiday calendar as set by the Governor of the Commonwealth of Virginia.

Jury Duty
Time off with pay with difference between jury pay and regular pay or use annual leave and keep check.
457 Deferred Compensation, ROTH IRA, Traditional IRA
Offered through ICMA Retirement Corporation as a way to shelter a portion of your salary from income taxes and save for retirement.
Employee Assistance Program
Offers employees and immediate family members (3) free, confidential counseling sessions related to a broad range of issues such as marital or family conflict, job or personal stress, alcohol or drug abuse, financial or legal worries, etc.

Worker's Compensation
Should an employee have an on the job injury, he/she could be eligible for Workmen's Compensation Benefits, except in cases of willful neglect.

Pay Days
Employees will be paid on the 15th and last working day of each month.
Credit Union
A Suffolk Credit Union is available to employees.
Legal Services
Employees may prepay for access to legal assistance.
Notary Public Services
Services available in the Human Resources Department.

Alternative Work ScheduleFor some positions -Offers 4 Alternative Work Schedule options to provide employees with greater control over their personal and professional time, as well as reducing absences.
01

Do you have a valid driver's license?

• Yes
• No

02

Which of the following reflects your highest level of education?

• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate Degree
• No Degree
• Some college
• High school diploma or GED

03

Do you have a Bachelor's Degree in Real Estate, Business Administration, Paralegal studies or related field ?

• Yes
• No

04

Are you currently a Notary Public certified through the Commonwealth of Virginia?

• Yes
• No

05

If you currently aren't a certified Notary Public by the commonwealth of Virginia. Would you be able to obtain this within six months of employment?

• Yes
• No

06

Which best describes your experience in supervising, planning and managing the acquisition of real property, reviewing requests pertaining to property acquisition and coordinating the lease and rental of real property?

• Less than 1 year
• 1-3 years
• 3-5 years
• 5-7 years
• 7-9 years
• 9 years or more

07

Which of the following best describes your supervisory experience?

• Less than 1 year
• 1 - 2 years
• 2- 3 years
• 3-5 years
• 5-7 years
• More than 7 years

Required Question