Deputy Director of Strategic Space Planning

Salary: $91,510.00 - $122,000.00 Annually
Location : 21 Arlington Avenue, Charlestown
Job Type: Full-Time
Job Number: 25-20880
Department: MBTA - Office of Stations
Area: 310-Office of Chief of Stations
Opening Date: 03/17/2025
Closing Date: 3/31/2025 11:59 PM Eastern
Licenses / Certifications: None Required
Union Affiliation: Executive
Safety Sensitive: No; this is not a Safety Sensitive position.
On-Call or 24/7: No; this position is not classified as on-call or 24/7.
Essential Classification (Emergency Staff): No; this position is classified as non-essential (during declared States of Emergency).

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA's core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.
Job Summary
The Deputy Director of Strategic Space Planning position entails the analysis of the MBTA's portfolio of owned and leased facilities focused on administrative operations locations to ensure the proper size, fit, function, and utilization is achieved. The Deputy Director will be responsible for developing a database that details all operating space occupied by the MBTA, identifying options for relocations within the system, consolidations, and leasing. These initiatives will result in significant operating and capital cost savings, such as reduced operating costs, by consolidating facilities and functions or utilizing available property instead of leasing or purchasing new property.

Duties & Responsibilities

• Strategically engage and collaborate with the Chief of Stations, Engineering, Planning and Asset Management departments to plan, develop, and execute facility plans and standards to ensure the most efficient use of MBTA assets.
• Visits MBTA owned and leased facilities to document existing space use, surveys users and department heads to determine existing and future space needs/programming.
• Prepare surveys and plans, identify sites, prepare space test fits, manage design reviews, and respond to RFls for MBTA facility projects.
• Identify property or facility alternatives and provide recommendation for relocations within the system, consolidations, and leasing. Assist with strategies for renovation or redevelopment of properties or facilities.
• Works with Asset Management under the direction of the Chief of Stations to develop and maintain a database that details all operating space occupied by the MBTA, existing users and utilization.
• Identify and examine deficiencies within existing properties and facilities and prepare recommendations for improvement.
• Serve as a point of contact and liaison the Office of Stations and Real Estate Department in the Space planning, development, and implementation of facility programs and projects.
• Establish and communicate program and project priorities with internal departments and external Real Estate support (Greystone).
• Perform all other duties and projects that may be assigned.

Minimum Requirements & Qualifications

• Bachelor's degree from an accredited institution in Architecture, Engineering, Real Estate, Business Administration, Public Administration, or related field.
• Five (5) years of relevant experience overseeing space planning, development of programmatic needs, and project management of real estate and/or facilities processes.
• Three (3) years of relevant experience in transportation, planning, and/or asset management.
• Two (2) years of supervisory, managerial, and/or leadership experience.
• Experience with redevelopment of existing properties and/or new development
• Ability to manage multiple stakeholders in a fast-paced work environment.
• Excellent communication skills.
• Proven problem-solving skills and sound judgment.
• Effective organizational, analytical and confidentiality skills.
• The ability to use Word, Excel and Database applications, AutoCAD or equivalent software
• Ability to work effectively both independently and as part of a team in a collaborative and team-oriented manner.
• Ability to travel to locations throughout the MBTA's service area, and beyond as needed.

Substitutions Include

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement.
• An associate degree from an accredited institution with an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement.
• A master's degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.

Preferred Experience and Skills

• Master's degree from an accredited institution in Architecture, Engineering, Real Estate, Business Administration, Public Administration, or a related field.
• Experience in planning, development, or project management processes in a public agency or within the transportation industry.
• Experience in commercial real estate working for an owner or third-party real estate management company conducting property management, project management of tenant improvement work, and space planning.

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences
• Ability to work effectively independently and as part of a team (or supervise, if required)
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection)
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including a physical examination and drug and alcohol screenings
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service

Disclaimers and Definitions:

General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.

Application Completion: It is each applicant's responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. Recruitment team does not have access to existing employee data / history.

Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.

Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.

Work Eligibility: Although the MBTA is an all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.

Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.

Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.

On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.

Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.

ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or

Diversity, Equity, and Inclusion: The MBTA is an For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit

Employment Benefits at the MBTA

Full-Time Employees:

The MBTA offers comprehensive benefits packages to full-time employees. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following:

• Insurance: Health, Dental, Vision, Life (basic and supplemental), and Long-Term Disability
• Paid Time Off (PTO): Vacation, Personal Days, Sick Leave, and Holidays
• Retirement: Pension or deferred compensation 401(a), plus MBTA contributions
• Complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail)
• Tuition Reimbursement (up to $10,000 per year)
• Public Service Loan Forgiveness (PSLF) for student loans
• Commuter Choice Parking Program: Pre-tax benefits for parking
• Flexible Spending Account (FSA): Pre-tax benefits for healthcare-related expenses
• Discounted tickets for concerts, movies, travel / vacation, etc. via TicketsAtWork.com
• Shopping discounts via GovX.com
• Verizon and AT&T service discounts
• And more...

Internships:

Internship positions are not eligible for most MBTA Benefits. However, paid sick time may be incurred. Each intern also receives a complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail) to use throughout the duration of their internship. Please contact the assigned Recruiter directly or email internships@mbta.com for more information.

Disclaimer:

The above information is meant to be a general overview of the benefit programs offered by the MBTA, which may or may not apply to a specific position. This summary is not a contract andis not meant to change the provisions of union contracts or Authority policies and does not establish a binding practice. Please contact the assigned Recruiter directly or email hrstaffing@mbta.com for more information.

The MBTA is an Affirmative Action/Equal Opportunity Employer
01

Which below best describes your education and experience?

• I did not attain a High School Diploma or equivalent.
• A High School Diploma or GED with 12 years of relevant experience overseeing space planning, development of programmatic needs, and project management of real estate and/or facilities processes.
• An Associate's degree from an accredited institution with 8 years of relevant experience overseeing space planning, development of programmatic needs, and project management of real estate and/or facilities processes.
• A Bachelor's degree from an accredited institution in Architecture, Engineering, Real Estate, Business Administration, Public Administration, or related field with 5 years of relevant experience overseeing space planning, development of programmatic needs, and project management of real estate and/or facilities processes.
• A Master's degree in a related subject with 3 years of relevant experience.

02

Do you have 3 years of relevant experience in transportation, planning, and/or asset management?

• Yes
• No

03

Do you have 2 years of supervisory, managerial, and/or leadership experience?

• Yes
• No

04

Please rate your proficiency in Word, Excel and Database applications, AutoCAD or equivalent software.

• No Experience
• Beginner
• Intermediate
• Advanced
• Expert

05

Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?

• Yes
• No

Required Question