Project Administrator - Public Works
Apply NowCompany: North Slope Borough, AK
Location: Barrow, AK 99723
Description:
Salary: $2,959.86 Biweekly
Location : Barrow, AK
Job Type: Full time
Job Number: 16-24-096
Department: Public Works
Division: Central
Opening Date: 03/17/2025
Closing Date: 3/28/2025 5:00 PM Alaska
Summary or Purpose
Perform complex duties as a project administrator of Public Works contracts and projects with minimal supervision and in a prompt, timely, professional manner. Represent North Slope Borough in administrating Public Works contracts, equipment and materials procurement, and various agreements pertaining to Public Works operations.
Essential Duties and Responsibilities
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Prepare and submit all contract documents and all other project-related paperwork consistent with sound project management practices.
Review, verify, and validate all pay estimates and change orders for assigned projects.
Establish, adopt, and review planning and scheduling timelines for project inception, execution, and completion. Develop and define the scope of work, understand project risks, set milestones, and evaluate project artifacts.
Analyze how assigned projects meet or exceed NSB-assessed needs, with direction and supervision provided by the Program Manager.
Execute various procurement responsibilities, including soliciting, reviewing, and approving contractor/consultant/vendor proposals; review and approve invoices and contractor pay applications.
Prescribe appropriate conduct, responsibility, authority, and duties of all parties for compliance with accepted NSB/Department procedures.
Examine and approve project plans, scopes, technical specifications, cost estimates, bidding/negotiation documents, submittals, schedule of values, construction schedules, and/or field engineering and documentation, including costs.
Oversee and scrutinize contractor/consultant/vendor performance regarding the specified scope of work, DCVRs, and schedules.
Identify and resolve project issues; ensure that assigned projects progress according to schedule and budget.
Act as point of contact between Public Works and Contractors, Consultants, Vendors, and other Borough departments for assigned projects.
Compile and maintain comprehensive, complex records and accurate, readable, organized documentation.
Perform other duties as assigned.
Knowledge, Skills and Abilities
Knowledge of North Slope Borough organization, operations, policies and procedures. Knowledge of project or contract management practices, skills, tools, and techniques.
Knowledge of methods and means of collecting and evaluating information and data pertinent to Public Works services and federal, state, and local ordinances, statutes, laws, and regulations.
Skill in using personal computers and a variety of software applications.
Ability to prioritize multiple tasks and projects; ability to work under pressure of deadlines while maintaining a cooperative working relationship.
Ability to research, analyze, and recommend administrative, management, and procedural practices and other complex project issues.
Ability to create highly effective technical documentation for all project-related activities.
Ability to understand and interpret complex documents, rules, regulations, procedures, and programs.
Ability to work effectively as a team member and communicate orally and in writing using language understandable to management and employees.
Education, Experience, Certifications and Licenses Required
High school graduate or GED or a combination of 12 years of education and related work experience;
One (1) year of work experience in supporting contracts and/or projects;
One (1) year of work experience in preparing and/or presenting oral and written communications;
Valid Alaska Driver's License that meets North Slope Borough insurance criteria;
Career ladder position.
THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.
This Job Description reflects North Slope Borough's best effort to describe the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract.
The North Slope Borough offers the following benefit packages to all permanent full time and permanent part time employees who work at least 15 hours a week.
Health care is provided at no cost to the employee (no premiums). Our Health Care package covers major medical, preventive care, vision, dental and prescription drug benefits.
Benefits do not apply to temporary employees.
01
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview.By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See resume" is not an acceptable answer to the questions.
02
This position is NON-Rotational. Housing is NOT provided. Therefore, due to extreme weather conditions in the arctic and for your safety, housing accommodations must be located and pre-arranged by the applicant prior to the start of employment. The applicant must pay for housing; it is not provided by the NSB. Please note: The Borough is currently experiencing a housing shortage. Due to the remote setting, applicants are urged to consider this factor prior to submitting an application.Do you certify that you understand the above information?
03
Which best describes your level of education?
04
How many years of work experience with construction procedures, contract documents, blue prints, and specifications do you have?
05
If you have at least two years of work experience with construction procedures, contract documents, blue prints, and specifications, describe how you meet the qualification, and list the position you held, company and dates of employment where you gained the experience.
06
How many years of work experience do you have in preparing and/or presenting oral and written communications?
07
If you do have at least two years of work experience in preparing and/or presenting oral and written communications, describe how you meet the qualification and list the position(s) you held, company, and dates of employment where you gained the work experience.
08
Do you possess a valid Alaska Driver's License? Please attach a copy of the required document to your application before submitting it online.
09
To comply with the Borough's nepotism law (NSBMC Sec. 2.20.170 and 2.20.290), the North Slope Borough must collect the following information. Are you related by blood or marriage to the Department Director Scott Danner or Immediate Supervisor Stephanie Edwardson for this position?
10
If "Yes", please check boxes below that apply:
11
Do you currently live in the same residence as the Department Director Scott Danner or Immediate Supervisor Stephanie Edwardson of this position?
12
If you checked "Yes", please check the appropriate boxes below:I am currently living in the same residence as the:
Required Question
Location : Barrow, AK
Job Type: Full time
Job Number: 16-24-096
Department: Public Works
Division: Central
Opening Date: 03/17/2025
Closing Date: 3/28/2025 5:00 PM Alaska
Summary or Purpose
Perform complex duties as a project administrator of Public Works contracts and projects with minimal supervision and in a prompt, timely, professional manner. Represent North Slope Borough in administrating Public Works contracts, equipment and materials procurement, and various agreements pertaining to Public Works operations.
Essential Duties and Responsibilities
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Prepare and submit all contract documents and all other project-related paperwork consistent with sound project management practices.
Review, verify, and validate all pay estimates and change orders for assigned projects.
Establish, adopt, and review planning and scheduling timelines for project inception, execution, and completion. Develop and define the scope of work, understand project risks, set milestones, and evaluate project artifacts.
Analyze how assigned projects meet or exceed NSB-assessed needs, with direction and supervision provided by the Program Manager.
Execute various procurement responsibilities, including soliciting, reviewing, and approving contractor/consultant/vendor proposals; review and approve invoices and contractor pay applications.
Prescribe appropriate conduct, responsibility, authority, and duties of all parties for compliance with accepted NSB/Department procedures.
Examine and approve project plans, scopes, technical specifications, cost estimates, bidding/negotiation documents, submittals, schedule of values, construction schedules, and/or field engineering and documentation, including costs.
Oversee and scrutinize contractor/consultant/vendor performance regarding the specified scope of work, DCVRs, and schedules.
Identify and resolve project issues; ensure that assigned projects progress according to schedule and budget.
Act as point of contact between Public Works and Contractors, Consultants, Vendors, and other Borough departments for assigned projects.
Compile and maintain comprehensive, complex records and accurate, readable, organized documentation.
Perform other duties as assigned.
Knowledge, Skills and Abilities
Knowledge of North Slope Borough organization, operations, policies and procedures. Knowledge of project or contract management practices, skills, tools, and techniques.
Knowledge of methods and means of collecting and evaluating information and data pertinent to Public Works services and federal, state, and local ordinances, statutes, laws, and regulations.
Skill in using personal computers and a variety of software applications.
Ability to prioritize multiple tasks and projects; ability to work under pressure of deadlines while maintaining a cooperative working relationship.
Ability to research, analyze, and recommend administrative, management, and procedural practices and other complex project issues.
Ability to create highly effective technical documentation for all project-related activities.
Ability to understand and interpret complex documents, rules, regulations, procedures, and programs.
Ability to work effectively as a team member and communicate orally and in writing using language understandable to management and employees.
Education, Experience, Certifications and Licenses Required
High school graduate or GED or a combination of 12 years of education and related work experience;
One (1) year of work experience in supporting contracts and/or projects;
One (1) year of work experience in preparing and/or presenting oral and written communications;
Valid Alaska Driver's License that meets North Slope Borough insurance criteria;
Career ladder position.
THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.
This Job Description reflects North Slope Borough's best effort to describe the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract.
The North Slope Borough offers the following benefit packages to all permanent full time and permanent part time employees who work at least 15 hours a week.
Health care is provided at no cost to the employee (no premiums). Our Health Care package covers major medical, preventive care, vision, dental and prescription drug benefits.
Benefits do not apply to temporary employees.
01
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview.By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See resume" is not an acceptable answer to the questions.
- Yes, I understand and agree
- No, I do not agree
02
This position is NON-Rotational. Housing is NOT provided. Therefore, due to extreme weather conditions in the arctic and for your safety, housing accommodations must be located and pre-arranged by the applicant prior to the start of employment. The applicant must pay for housing; it is not provided by the NSB. Please note: The Borough is currently experiencing a housing shortage. Due to the remote setting, applicants are urged to consider this factor prior to submitting an application.Do you certify that you understand the above information?
- Yes
- No
03
Which best describes your level of education?
- Some high school
- High school diploma or GED
- Some college
- Associate's degree
- Bachelor's degree
- Master's degree
- Doctorate
04
How many years of work experience with construction procedures, contract documents, blue prints, and specifications do you have?
- No experience
- Less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years or more
05
If you have at least two years of work experience with construction procedures, contract documents, blue prints, and specifications, describe how you meet the qualification, and list the position you held, company and dates of employment where you gained the experience.
06
How many years of work experience do you have in preparing and/or presenting oral and written communications?
- No experience
- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years or more
07
If you do have at least two years of work experience in preparing and/or presenting oral and written communications, describe how you meet the qualification and list the position(s) you held, company, and dates of employment where you gained the work experience.
08
Do you possess a valid Alaska Driver's License? Please attach a copy of the required document to your application before submitting it online.
- Yes
- No
09
To comply with the Borough's nepotism law (NSBMC Sec. 2.20.170 and 2.20.290), the North Slope Borough must collect the following information. Are you related by blood or marriage to the Department Director Scott Danner or Immediate Supervisor Stephanie Edwardson for this position?
- Yes
- No
10
If "Yes", please check boxes below that apply:
- Father
- Father-in-Law
- Step-Father
- Mother
- Mother-in-Law
- Step-Mother
- Brother
- Brother-in-Law
- Step-Brother
- Sister
- Sister-in-Law
- Step-Sister
- Son
- Son-in-Law
- Step-Son
- Daughter
- Daughter-in-Law
- Step-Daughter
- Wife
- Husband
11
Do you currently live in the same residence as the Department Director Scott Danner or Immediate Supervisor Stephanie Edwardson of this position?
- Yes
- No
12
If you checked "Yes", please check the appropriate boxes below:I am currently living in the same residence as the:
- Department Director
- Immediate Supervisor
Required Question