Office Manager

Job Description

Compensation: $90,000.00 - $105,000.00 annual salary (US Dollars)

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program

Benefits: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM 2025 Employee Benefits | Staff & Management

Why This Role Is Special

This isn't just an administrative position; it's your chance to be a driving force in building team spirit, streamlining processes, and making a meaningful difference. From leading engaging team events to overseeing functions that are essential to operations, you'll have the autonomy to bring creative solutions to challenges while collaborating with dynamic teams across the organization.

What You'll Do

• Be a Trusted Partner to the Operational Leadership of the Business: Support the SVP and West Region Operations leadership team with essential tasks and updates to drive informed decision-making and the performance of the business:
  • Facilitate POD Call Structure and Logistics
  • Collaborate with Corporate Functional Groups to support Operations
  • Support the creation of and provide reporting back to key stakeholders on essential functions of the business to include Account Receivable, Sales Growth, and other key metrics we leverage to run the business at top level
  • Support Meetings of OPS and Functional Leadership
  • Support Travel Approval Requests
  • Support timely expense reporting
  • Manage time allocation through forward thinking planning
  • Be the connected tissue between the service lines in the business:
    • Janitorial
    • Engineering
    • Parking
    • Technical Solutions
    • ABM Performance Solutions
  • Facilitate Customer Communications and support client engagement through event management and key assets leveraged by ABM for client entertainment. Support ticketing system, Ticket Manager, that is leveraged by ABM to support clients.
• Manage the Southern California Office HUB in Los Angeles:
  • Enhance Team Experiences: Lead a committee to plan and execute team-building events that foster unity and collaboration between the lines of business and the corporate support functions that are based in Southern California.
  • Drive Operational Excellence: Ensure accuracy in compliance while supervising clerical and administrative personnel.
  • Facilitate Smooth Onboarding: Own the onsite badging process and collaborate with Security, Property Management, and Talent Acquisition to ensure seamless new hire transitions.
  • Act as the Key Point of Contact for the Los Angeles Office Property Management: Ensure compliance with Disaster drills for both Fire and Earthquake. Work through Property Management on any facility needs requirements. Manage vendors that support the LA Office.
  • Stay Organized and Connected: Manage seating plans, phone systems, invoices, and other key office logistics that drive our high performance culture
  • Solve Problems Creatively: Analyze situations and provide solutions that improve efficiency and outcomes.

KNOWLEDGE, SKILLS & ABILITIES

• Five (5) years of successful office management and administration experience
• High energy level and enthusiastic
• Proficient in Microsoft Office including Excel, Outlook, Word, Powerpoint, Teams
• Proven ability to work with various levels of staff and management
• Good communication skills both written and verbal
• Strong organizational skills
• Excellent interpersonal skills
• Ability to work in a team environment
• Sense of urgency to complete tasks and meet deadlines; self-directed
• Proven ability to handle confidential information

What Makes You a Great Fit

• A natural leader with at least five years of supervisory experience.
• A master at multitasking with exceptional attention to detail and a knack for meeting deadlines.
• A people person who inspires positivity and engagement in the workplace.
• A tech-savvy professional, highly proficient in MS Office and other tools, with strong analytical skills.
• A critical thinker who tackles challenges head-on with innovative solutions.
• Someone who thrives in an onsite office environment, collaborating with diverse teams.

What You'll Gain

• The satisfaction of knowing your work directly impacts team morale and operational success.
• A dynamic role where no two days are the same.
• Opportunities to showcase your leadership, creativity, and organizational skills.

If you're ready to take the next step in your career and join a company that values initiative, collaboration, and excellence, apply now to become our Office Manager. Together, let's build a workplace where everyone can thrive!

About Us

ABM (NYSE: ABM) is one of the world's largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM's comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries - from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit www.abm.com.

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at www.abm.com ABM does not accept unsolicited resumes.