Personal/Executive Assistant at Hedge Fund
Apply NowCompany: C-Suite Assistants
Location: New York, NY 10025
Description:
A Partner at a hedge fund needs a Personal Assistant to work from the office in SoHo and when needed meet vendors at the home in SoHo. The firm is small but high-profile-works with UHNW and celebrities and attends social events like the Met Gala. The fund is a new branch of a well-established financial firm. The partner has a friendly Doberman he brings to the office. The office culture is a work hard/have fun vibe.
About the Job:
Schedule appointments, meetings and lunches - both business and personal
Managing and drafting correspondence
Attend meetings and take notes
Coordinate calls - get internal and external business partners on the phone
Coordinate travel (private, commercial, business and personal)
Research hotels for trips
Keep an ever-changing, busy calendar (business and personal)
Event planning (catered dinners at home)
Personal shopping and errands
Coordinate schedule with the executive assistant
Hire and oversee the work of vendors, home projects, and housekeeping
Assist with occasional animal care and vet appointments (1 dog)
Research and hire vendors for home renovation projects when needed
Arrange for car servicing
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Make dinner reservations
Make sure tennis bag has what the Partner needs
Event planning
About You:
Minimum of 3 years of experience as a Personal or Executive Personal Assistant
BA/BS from a college or university a plus
Microsoft Office skills (Word, Excel, PowerPoint and Excel)
High level of discretion and understanding of confidentiality
Great time management
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Health benefits, Paid Vacation
Hours: 9:30-5:00
About the Job:
Schedule appointments, meetings and lunches - both business and personal
Managing and drafting correspondence
Attend meetings and take notes
Coordinate calls - get internal and external business partners on the phone
Coordinate travel (private, commercial, business and personal)
Research hotels for trips
Keep an ever-changing, busy calendar (business and personal)
Event planning (catered dinners at home)
Personal shopping and errands
Coordinate schedule with the executive assistant
Hire and oversee the work of vendors, home projects, and housekeeping
Assist with occasional animal care and vet appointments (1 dog)
Research and hire vendors for home renovation projects when needed
Arrange for car servicing
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Make dinner reservations
Make sure tennis bag has what the Partner needs
Event planning
About You:
Minimum of 3 years of experience as a Personal or Executive Personal Assistant
BA/BS from a college or university a plus
Microsoft Office skills (Word, Excel, PowerPoint and Excel)
High level of discretion and understanding of confidentiality
Great time management
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Health benefits, Paid Vacation
Hours: 9:30-5:00