Executive Director, Facilities Development & Planning

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Company: Fresno Unified School District

Location: Long Beach, CA 90805

Description:

Salary : $174,558.38 - $204,978.95 Annually
Location : Within the boundaries of the Long Beach Unified School District, CA
Job Type: Full-Time, 12 months
Job Number: 25-0188-5084
Department: Facilities Branch
Opening Date: 03/17/2025
Closing Date: 4/4/2025 4:30 PM Pacific

Job Summary

Under the direction of the Chief Business and Financial Officer, plan, implement and administer a comprehensive program in the areas of facility planning and development and real estate acquisition; develop, administer and monitor the District's long-range capital improvement strategic master plans; perform related duties as assigned.
Examples of Duties
The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.
Plan, implement and administer a comprehensive program in the areas of facility planning and development and real estate acquisition including new site selection and existing site utilization; assure compliance with applicable laws, codes, rules and regulations. E
Develop, direct and monitor the District's long-range growth and capital improvement strategic master plans and major repair, modernization and renovation plans; research, evaluate and recommend the acquisition of school and office sites. E
Research alternate funding sources and direct the development of applications to the State and other agencies to obtain funding including State bonds, energy incentives and joint use funds. E
Communicate with District administrators, Board of Education members, community representatives and others regarding District facilities planning, construction, legislative, environmental and real estate issues; prepare and present oral and written reports regarding assigned activities as requested. E
Liaison with State representatives regarding the development of legislation impacting District facilities planning; research, assess and inform District administrators of the impact of legislative and regulatory initiatives affecting school facilities construction, renovation processes and funding. E
Direct the preparation and maintenance of a variety of narrative and statistical reports and records related to assigned functions including property contracts, legislative updates, cost estimates and bids. E
Serve as one of the District's California Environmental Quality Act signatories; respond to environmental impact assessments and reports prepared by developers, builders and governmental agencies. E
Compile data and perform studies concerning school boundaries, student demographics and growth projections related to the planning of facilities; administer the District's portable facilities plan. E
Coordinate and comply with State agency requirements during the planning and execution of site selection, design and construction phases including the California Department of Education, Division of the State Architect, Office of Public School Construction, State Fire Marshall, Department of Toxic Substances Control, State Allocation Board and Director of Industrial Relations. E
Oversee the selection process of architects, engineering firms, contractors, vendors and suppliers of related materials or services for District work; monitor the progress of facilities projects; manage architects and construction contracts. E
Represent the District with local and State agencies and businesses in the process of developing and implementing District facilities projects; coordinate and integrate multiple stages of ongoing projects to assure seamless, timely and cost effective completion. E
Plan and direct the District's use of public facilities including lease development, contract execution and monitoring; approve specifications for building needs when leasing from outside vendors and assure timely set up and delivery. E
Communicate with planning agencies and private land developers regarding site and facility planning, developer fee justifications and redevelopment area agreements. E
Develop and prepare departmental budgets; analyze and review budgetary and financial data; authorize and control expenditures in accordance with established limitations. E
Supervise and evaluate the performance of personnel engaged in facilities planning, engineering and construction activities; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions. E
Provide technical expertise and information to the Chief Business and Financial Officer regarding assigned functions and participate in the formulation of policies, procedures and programs; advise the Chief Business and Financial Officer of unusual trends or problems and recommend appropriate corrective action. E
Operate a computer and assigned software; drive a District or personal vehicle to conduct work; conduct site inspections as necessary. E
Attend and participate in a variety of meetings and governmental hearings related to assigned activities. E

Note: At the end of some of the duty statements there is an italicized E which identifies essential duties required of the classification. This is strictly for use in compliance with the Americans with Disabilities Act.
Employment Standards
Knowledge of:

Planning, implementation and direction of a comprehensive program in the areas of facility planning and development and real estate acquisition.
Principles of administration, supervision and training.
Applicable federal, State and local laws, codes and regulations including the LeRoy F. Green School Facilities Act and the Emergency Portables Classroom Act.
California Environmental Quality Act (CEQA) laws related to school facilities programs.
Developer fee statutes, and redevelopment revenue programs.
Legislative processes and the structure of local and State government.
Public agencies responsible for planning and development of the local geographic area.
Budget preparation and control.
Project management theory and techniques.
Appropriate safety procedures and hazardous material compliance.
Terms, procedures and equipment used in the design, construction, maintenance, and operation of buildings and facilities.
Public speaking techniques.
Operation of a computer and assigned software.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.

Ability to:

Plan, implement and administer a comprehensive program in the areas of facility planning and development and real estate acquisition.
Develop and direct long-range capital improvement strategic master plans including new construction, modernization and renovation plans.
Analyze, interpret and explain applicable laws, codes, rules, regulations, policies and procedures.
Prepare and direct the preparation of a variety of comprehensive narrative and statistical reports.
Analyze situations accurately and adopt an effective course of action.
Accept and carry out responsibility for direction, control and planning.
Assure compliance with applicable laws, codes, rules and regulations.
Plan, direct and evaluate the work of others.
Prepare and deliver oral presentations.
Develop and prepare departmental budgets.
Research alternate funding sources and direct the development of funding applications.
Analyze and develop work methods, procedures and schedules.
Establish and maintain cooperative and effective working relationships with others.
Communicate effectively both orally and in writing.
Read and interpret plans and specifications.
Plan and organize work.
Operate a computer and assigned software.

Education and Training:

Bachelor's degree in business administration, public administration, education (specializing in school business), planning, environmental design, architecture, engineering, construction management or a related field. A Master's degree in urban planning or above-mentioned fields is highly desirable.

Experience:

Five years of large-scale facilities planning and construction management experience. Experience in educational facilities planning, funding and construction management is highly preferred.

Any other combination of training and/or experience which demonstrates the applicant is likely to possess the required skills, knowledge, and abilities may be considered.
Special Requirements
Positions in this classification require the use of a personal automobile and possession of a valid California Class C driver's license at the time of appointment.

An applicant for this class will be required to obtain, at his/her own expense, and submit his/her motor vehicle driving record at the time of appointment. The record must meet and be maintained at the District's safe driving record standard. Failure to meet this requirement will result in the disqualification and/or rejection of the eligible regardless of any other standing.

An incumbent in this classification may be required to wear protective clothing, gear and equipment as required by law.

If you have questions regarding your applications or the recruitment process you may contact: perscom@lbschools.net or 562-435-5708.
Nondiscrimination Statement: The Long Beach Unified School District prohibits unlawful discrimination, harassment (including sexual harassment), intimidation, or bullying, targeted at any student or employee by anyone, based on the student or employees actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy and related conditions, parental status, physical or mental disability, medical condition, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics.
For questions or complaints, contact Equity Compliance Officer: Steve Rockenbach, Director of Employee Relations,1515 Hughes Way, Long Beach, CA 90815, 562-997-8220, srockenbach@lbschools.net and Title IX Coordinator: Kimberly Dalton, Director of Human Resource Services, 1515 Hughes Way, Long Beach, CA 90815, 562-997-8108, kdalton@lbschools.net and 504 Coordinator: Jenny R. Acosta, Program Administrator, 2221 Argonne Ave, LB 90815, 562-986-6870, JRAcosta@lbschools.net.

If you have questions regarding your applications or the recruitment process you may contact: perscom@lbschools.net or 562-435-5708.

OUR QUALIFYING PROCESS

The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.
The eligibility list for this classification will remain in effect for a period of 6 months.
The District provides excellent medical, dental, vision and life insurance benefits as well as an income protection plan for eligible Classified employees.

For more information regarding health benefits please visit:
12 month Classified Management employees earn vacation at the rate of 21 days per year (.081 hour for each hour worked).

12 month Classified Management employees earn 13 working days of sick leave each year which are accumulated indefinitely. Employees of other California school districts who have accrued sick leave may transfer it to LBUSD in accordance with the California Education Code.

12 month Classified Management employees receive 14 paid holidays per year.
01

Completion of the following supplemental questions is required of all applicants. This is considered a test component in the examination process. An evaluation of candidates' responses will be made by a screening panel following the application deadline. A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. Your Work Experience in the application must also include all of your recent and relevant experience in order for your application and supplemental to be considered. For those questions to which you have no response, please indicate "no response".DO NOT refer the reader to your resume. A resume will not be accepted in lieu of completion of the required application or supplemental materials. Please answer by selecting "Yes" as confirmation that you read these instructions.
  • Yes, I have read the instructions.

02

Please check the box for the areas in which you have had experience.
  • Facility planning
  • Developing policies
  • Public school facilities
  • Cost analysis
  • Enrollment projection
  • School facilities laws/regulations
  • Budget preparation & control
  • Emergency Portables Classroom Act
  • Public speaking
  • ADA compliance
  • Urban area facility planning
  • CEQA laws r/t school facilities
  • Information Technology
  • Developer fee statutes
  • Contract administration
  • Project management
  • Hazardous materials compliance
  • School district operations
  • Legislative process
  • Preparing engineering and construction reports
  • Goal setting
  • Performance appraisals
  • Organizational development and training
  • Team building
  • Employee discipline
  • Employee relations
  • Dispute resolution
  • Federal and State regulations
  • Analyze and develop work methods and procedures
  • Construction plans, bid specs

03

This position requires: Education and Training:Bachelor's degree in business administration, public administration, education (specializing in school business), planning, environmental design, architecture, engineering, construction management or a related field. A Master's degree in urban planning or above-mentioned fields is highly desirable.Experience:Five years of large-scale facilities planning and construction management experience. Experience in educational facilities planning, funding and construction management is highly preferred.Please select the education and experience you possess that most closely matches that which you possess.
  • I hold a bachelor's or higher degree in business administration, public administration, education (specializing in school business), planning, environmental design, architecture, engineering, construction management or a related field. andAt least Five years of large-scale facilities planning and construction management experience
  • I do not hold a bachelor's or higher degree in business administration, public administration, education (specializing in school business), planning, environmental design, architecture, engineering, construction management or a related field. I would like the following experience to be considered in lieu of the required education. At least nine years of large-scale facilities planning and construction management experience
  • I do not possess the required education or experience, but I am willing to learn.

04

Please list all college degrees, certificates and licenses you have received that are related to the minimum qualifications for this position. For degrees, include your major and the name of the college or university. For certificates and licenses, please specify the title and the issuing authority.
05

This position requires five years of large-scale facilities planning and construction management experience. Experience in educational facilities planning, funding and construction management is highly preferred. Describe your experience in large scale facilities planning and construction management. Please note, this experience must be listed under work experience to be considered.Do not refer reader to your resume as it will not be reviewed. You may wish to cut and paste your experience from your resume to respond to this question.
06

Please explain your experience and responsibility in drafting and developing budgets related to Facilities programs and services. Include the size of the budgets.Do not refer reader to your resume as it will not be reviewed. You may wish to cut and paste your experience from your resume to respond to this question.
07

Tell us about your experience developing and maintaining long-range growth and capital improvement plans (facility master plans), as well as major repair and renovation plans.Do not refer reader to your resume as it will not be reviewed. You may wish to cut and paste your experience from your resume to respond to this question.
08

Please explain your experience working with the following agencies: California Department of Education; Division of the State Architect; Office of Public School Construction; Department of Toxic Substances Control; State Allocation Board; Director of Industrial Relations; and any other agencies you feel are related to this field.Do not refer reader to your resume as it will not be reviewed. You may wish to cut and paste your experience from your resume to respond to this question.
09

Positions in this classification require the use of a personal automobile and possession of a valid California Class C driver's license at the time of appointment.Do you have a valid California driver's license, and are you willing and able to use a personal automobile in the performance of your job duties?
  • Yes
  • No

10

An applicant for this class will be required to obtain, at his/her own expense, and submit his/her motor vehicle driving record at the time of appointment. This record must meet and be maintained at the District's safe driving record standard. Failure to meet this requirement will result in the disqualification and/or rejection of the eligible regardless of any other standing. The District's Safe Driving Record Standard is: - no more than three (3) moving violations within the past three (3) years- no more than one (1) at fault accident within the past three (3) years - no conviction for failure to report an accident within the past three (3) years- no conviction for driving under the influence, or driving while intoxicated, or reckless driving within the past five (5) years Do you meet the safe driving requirements?
  • Yes
  • No

11

PLEASE NOTE: Applicants must check their emails on a regular basis to find out their status on an application. Emails we send may be caught by spam filters and it is the responsibility of the applicant to check their spam/junk folder.For mail notify applicants, mail regarding status on an application will be sent to the mailing address provided.
  • I am aware I must check my emails, including spam/junk folder, on a regular basis to find out the status of my application. For mail notify applicants, mail regarding status on an application will be sent to the mailing address provided.

12

I understand that exam segments may be conducted online and may require access to a computer with an internet connection and Google Chrome or Firefox browsers. The exam components may also require access to a computer, smart phone, or tablet with internet connection and a video recording device. I understand that it is my responsibility to contact Personnel Commission immediately proceeding the exam invitation requiring such devices if I do not have access to the required technology.
  • Yes
  • No

Required Question

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