Administrative Supervisor 1

#CA-SS

The Administrative Supervisor is responsible for managing multiple operations: The operations of the Chair's executive office, direct supervision of minimum three FTEs, and the management of the Chair's special initiatives and commitments. Reporting to the Department Chief Administrative Officer, the incumbent additionally provides oversight and administrative direction associated with the Department Chair's various projects. The incumbent must have a thorough understanding of UCDH and UC Davis policies and procedures with the ability to interpret and implement.

Apply By Date March 28, 2025 at 11:59PM; Interviews and recruiting process may occur at any time.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience providing executive-level analytical support.
• Experience in preparing briefing documents and Power Point presentations.
• Demonstrated professionalism and diplomacy as a representative of the Chair.
• Demonstrated adaptability in responding to dynamic and fast-paced environments.
• Exceptional multitasking abilities to manage numerous inputs and ensure thorough follow-through on all tasks.
• Strong interpersonal skills, including effective verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling, to inspire and motivate others. Skilled in conveying complex issues clearly and competently through exceptional communication.
• Demonstrated strong leadership and teamwork abilities, fostering collaboration to ensure the seamless operation of executive offices.
• Resourceful problem-solving skills to address novel and unexpected challenges and identify effective resolutions.
• Adept at maintaining the security of confidential information, exercising sound judgment, tact, and discretion in handling sensitive or confidential matters.
• Ability to work independently with minimal supervision.
• Working knowledge of Health System and UCD policies, procedures, rules, and regulations.
• Proficiency in Health System-specific applications and other computer programs, including Microsoft Word Suite.
• Strong service orientation with the ability to efficiently manage multiple priorities.

Preferred Qualifications

• Previous experience presenting to and working with Senior Level Executives.
• Previous supervisory experience.
• Previous experience training others.
• Previous experience working with international programs.
• Previous experience developing and managing budgets.
• Project management experience necessary to advance initiatives (both long-term and immediate projects).

Key Responsibilities

• 50% - Project Oversight
• 25% - Supervision
• 20% - Office Administrative and Analytical Support
• 5% - Coordination of Department Related Meetings and Events

Department Overview

The Office of the Chair for the Department of Public Health Sciences has overall responsibility for the leadership, management, and administration of all UC Davis-based educational, research, and public service programs based in the Department of Public Health Sciences. This position is primarily based on the UCDMC campus in Sacramento but may require travel to the Davis Campus for meetings and to meet the support needs of the Chair.

POSITION INFORMATION

• Salary or Pay Range: $ 2,593.87 - $4,616.86
• Salary Frequency: Biweekly
• Salary Grade: Grade 21
• UC Job Title: ADMIN SUPV 1
• UC Job Code: 007374
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100 %
• Shift (Work Schedule): M-F, 8 hours
• Location: Medical Sciences I C (UCD251)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• This position will require an extended number of hours on the computer.
• The position must complete the supervisory series within a year of hire.
• Must be able to work a flexible work schedule to meet the department business needs.
• Required travel for training, conferences, and offsite meetings and events within the UCMC, and UCD-campus.
• Employment is contingent upon successful completion of a background investigation including criminal history and identity check, in addition to passing a physical examination.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

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