Assistant Director of Faculty Affairs, FAS
Apply NowCompany: Yale University
Location: New Haven, CT 06511
Description:
Essential Duties
1. Manages and leads research on various federal rules and regulations as well as University policies and procedures to resolve problems and determine the best course of action for the functional area. 2. Recommends course of action to higher authority for the handling and disposition of problems related to the functional area. 3. Counsels faculty, students and staff on issues related to administrative operations of the University function and areas of concern for the function. 4. Manages statistical and analytical information regarding office activities and areas of operational and administrative concern for the function. 5. Leads in long-range planning for the office activities of a specific functional area. 6. Interprets and administers various University and federal policies and regulations. 7. Disseminates accurate and up-to-date information regarding areas of concern. 8. Formulates and establishes policies regarding area's function. 9. Manages a staff of exempt and non-exempt employees. 10. May perform other duties as assigned.
Required Education and Experience
Minimum requirement of Bachelor's Degree in related field and three years of experience or an equivalent combination of education and related experience.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Position Focus:
Under the general direction of the Dean of the Faculty of Arts and Sciences (FAS), reporting to a Senior Associate Dean of the FAS, and with latitude to exercise independent judgment, oversees timelines and processes for ladder faculty reappointments, promotions, and initial appointments to tenure (RPT). Works very closely with divisional deans, department/program chairs, chair's assistants, Tenure and Appointment Committee (TAC) members, and administrative partners in other schools to ensure that 75-100 reviews are completed on time and in accordance with FAS/University policies and federal/state regulations.
Plays integral role in the interface between the FAS Dean's Office (FASDO) and Chairs, Chairs' Assistants, faculty, and other administrators across campus. Serves as principal resource on rules governing ladder faculty RPT cases, including those pertaining to tenure clock extensions, confidentiality, and voting eligibility.
Alongside the Office of Administrative Services (OFAS) and other FASDO staff, leads instructional meetings to provide guidance to faculty administrative support staff throughout central campus regarding faculty appointment procedures.
Serves as key resource for constituents across campus on Tenure and Appointments Committees (TACs) and the use of lnterfolio. Monitors the progress of each TAC case and reviews each dossier within Interfolio for completeness and compliance with FAS and University guidelines, conferring with divisional deans and area TAC chairs on highly complex policy issues and exceptions before requesting changes from department chairs and staff. For cases from the School of Medicine or School of Engineering & Applied Science, or joint appointments across the FAS and professional schools, ensures that this review has taken place before materials are distributed to the committee. Serves as the primary source of technical expertise for Interfolio within the FAS.
May represent Yale at the annual Interfolio Summit and the Elsevier Impact Conference, discussing best practices for faculty information systems with colleagues from other institutions. In coordination with OFAS, works with Yale IT and Interfolio technical support to report bugs and identify feature improvements. Continuously adapts Yale's procedures as Interfolio and other technological systems advance, coordinating with the FAS communications team, OFAS, and the Provost's Office to develop and roll out training materials for department/program staff.
Works closely with the Office of General Counsel in cases where the faculty candidate requests a review of a failed case. Prepares and analyzes reports from Workday and Porter to determine the set of appropriate timeline options for each ladder faculty review, relying on a strong knowledge of faculty appointment data and policies. Clearly communicates these timelines and associated instructions to deans, faculty candidates, department/program chairs, and chair's assistants in semiannual mass announcements and in response to individual queries.
In partnership with the FAS administrative deans, oversees work of the administrative staff who are responsible for supporting the TACs and Joint Boards of Permanent Officers (JBPO). Supervises the FASDO student worker. Plans, directs, and manages the administrative functions of the four FAS TACs, the JBPO, and all FAS ladder faculty actions presented to the Yale Corporation for vote. Maintains a physical on-site presence on days when the TACs meet.
Tracks department chair terms, including drafting appointment letters and ensuring timely Corporation approval of all appointments.
Responsible for TAC membership invitations, TAC chair appointment letters, and other leadership appointments as needed. Works regularly within FASDO's in-house database (Porter) and Workday to ensure relevant appointment and promotion information is accurate and produce reports and summaries on trends.
Preferred Education, Experience and Skills:
Bachelor's degree and seven years of faculty promotions and appointment experience, or an equivalent combination of education and experience. Demonstrated experience working in a higher education setting and faculty.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Required Skill/Ability 1:
Excellent organizational, planning, and problem-solving skills. Ability to prioritize work, change priorities, and meet deadlines. Detail oriented with low margin of error, advanced analytical skills. Proactive with a high level of initiative.
Required Skill/Ability 2:
Ability to work independently and collaboratively in fast paced environment. Ability to use critical thinking and reasoning to resolve problems quickly and to recognize need for escalation when necessary. Ability to project the impact of appointment relationships and changes.
Required Skill/Ability 3:
Highly developed interpersonal and customer service skills. Ability to work as team member. Strong verbal and written communication skills. Ability to work with confidential material and work closely on confidential matters with the senior FAS leadership and OGC.
Required Skill/Ability 5:
Proven supervisory ability managing performance and holding staff accountable. Influencing change in others through modeling; strengthening team morale; coaching team members to high performance, continuous improvement, and error free work; generating team cooperation and collaboration.
1. Manages and leads research on various federal rules and regulations as well as University policies and procedures to resolve problems and determine the best course of action for the functional area. 2. Recommends course of action to higher authority for the handling and disposition of problems related to the functional area. 3. Counsels faculty, students and staff on issues related to administrative operations of the University function and areas of concern for the function. 4. Manages statistical and analytical information regarding office activities and areas of operational and administrative concern for the function. 5. Leads in long-range planning for the office activities of a specific functional area. 6. Interprets and administers various University and federal policies and regulations. 7. Disseminates accurate and up-to-date information regarding areas of concern. 8. Formulates and establishes policies regarding area's function. 9. Manages a staff of exempt and non-exempt employees. 10. May perform other duties as assigned.
Required Education and Experience
Minimum requirement of Bachelor's Degree in related field and three years of experience or an equivalent combination of education and related experience.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Position Focus:
Under the general direction of the Dean of the Faculty of Arts and Sciences (FAS), reporting to a Senior Associate Dean of the FAS, and with latitude to exercise independent judgment, oversees timelines and processes for ladder faculty reappointments, promotions, and initial appointments to tenure (RPT). Works very closely with divisional deans, department/program chairs, chair's assistants, Tenure and Appointment Committee (TAC) members, and administrative partners in other schools to ensure that 75-100 reviews are completed on time and in accordance with FAS/University policies and federal/state regulations.
Plays integral role in the interface between the FAS Dean's Office (FASDO) and Chairs, Chairs' Assistants, faculty, and other administrators across campus. Serves as principal resource on rules governing ladder faculty RPT cases, including those pertaining to tenure clock extensions, confidentiality, and voting eligibility.
Alongside the Office of Administrative Services (OFAS) and other FASDO staff, leads instructional meetings to provide guidance to faculty administrative support staff throughout central campus regarding faculty appointment procedures.
Serves as key resource for constituents across campus on Tenure and Appointments Committees (TACs) and the use of lnterfolio. Monitors the progress of each TAC case and reviews each dossier within Interfolio for completeness and compliance with FAS and University guidelines, conferring with divisional deans and area TAC chairs on highly complex policy issues and exceptions before requesting changes from department chairs and staff. For cases from the School of Medicine or School of Engineering & Applied Science, or joint appointments across the FAS and professional schools, ensures that this review has taken place before materials are distributed to the committee. Serves as the primary source of technical expertise for Interfolio within the FAS.
May represent Yale at the annual Interfolio Summit and the Elsevier Impact Conference, discussing best practices for faculty information systems with colleagues from other institutions. In coordination with OFAS, works with Yale IT and Interfolio technical support to report bugs and identify feature improvements. Continuously adapts Yale's procedures as Interfolio and other technological systems advance, coordinating with the FAS communications team, OFAS, and the Provost's Office to develop and roll out training materials for department/program staff.
Works closely with the Office of General Counsel in cases where the faculty candidate requests a review of a failed case. Prepares and analyzes reports from Workday and Porter to determine the set of appropriate timeline options for each ladder faculty review, relying on a strong knowledge of faculty appointment data and policies. Clearly communicates these timelines and associated instructions to deans, faculty candidates, department/program chairs, and chair's assistants in semiannual mass announcements and in response to individual queries.
In partnership with the FAS administrative deans, oversees work of the administrative staff who are responsible for supporting the TACs and Joint Boards of Permanent Officers (JBPO). Supervises the FASDO student worker. Plans, directs, and manages the administrative functions of the four FAS TACs, the JBPO, and all FAS ladder faculty actions presented to the Yale Corporation for vote. Maintains a physical on-site presence on days when the TACs meet.
Tracks department chair terms, including drafting appointment letters and ensuring timely Corporation approval of all appointments.
Responsible for TAC membership invitations, TAC chair appointment letters, and other leadership appointments as needed. Works regularly within FASDO's in-house database (Porter) and Workday to ensure relevant appointment and promotion information is accurate and produce reports and summaries on trends.
Preferred Education, Experience and Skills:
Bachelor's degree and seven years of faculty promotions and appointment experience, or an equivalent combination of education and experience. Demonstrated experience working in a higher education setting and faculty.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Required Skill/Ability 1:
Excellent organizational, planning, and problem-solving skills. Ability to prioritize work, change priorities, and meet deadlines. Detail oriented with low margin of error, advanced analytical skills. Proactive with a high level of initiative.
Required Skill/Ability 2:
Ability to work independently and collaboratively in fast paced environment. Ability to use critical thinking and reasoning to resolve problems quickly and to recognize need for escalation when necessary. Ability to project the impact of appointment relationships and changes.
Required Skill/Ability 3:
Highly developed interpersonal and customer service skills. Ability to work as team member. Strong verbal and written communication skills. Ability to work with confidential material and work closely on confidential matters with the senior FAS leadership and OGC.
Required Skill/Ability 5:
Proven supervisory ability managing performance and holding staff accountable. Influencing change in others through modeling; strengthening team morale; coaching team members to high performance, continuous improvement, and error free work; generating team cooperation and collaboration.