Human Resources Specialist - Recruitment & Retention

Salary: $87,079.20 - $115,691.68 Annually
Location : Maple Grove 55369, MN
Job Type: Full-time- Benefit Earning
Job Number: 2025-00036
Department: Human Resources
Opening Date: 03/18/2025
Closing Date: 4/1/2025 11:59 PM Central

Job Summary
About Maple Grove, MN

Maple Grove is a forward-thinking, thriving community in the northwest suburbs of the Twin Cities metropolitan area. We are home to over 70,000 residents with a projected population of 90,000 by 2040 with 2,500 acres of undeveloped land. The City of Maple Grove is proud to employ over 250 benefit-earning employees, 500+ part-time, casual, temporary, seasonal employees, and 100 paid-on-call firefighters to staff our many departments. We provide public safety, public works, community and economic development, parks & recreation, and many other important public services to a growing community.

The Position

The City of Maple Grove is seeking an innovative and detail-oriented professional to serve as the Recruitment & Retention Specialist! In this role, you will oversee the recruitment and selection process across all departments within the City. You will be encouraged to think creatively and implement innovative strategies to expand diverse candidate pools, enhance processes, and strengthen retention initiatives. Additionally, you will provide expert guidance to stakeholders throughout the organization while ensuring adherence to state and federal regulations. As the Recruitment & Retention Specialist, you will be involved in executing special projects to help achieve the strategic goals of the Human Resources Department. The ideal candidate will have a strong background in recruitment and retention, demonstrating exceptional organizational and communication skills to foster positive relationships with all stakeholders, alongside the ability to effectively manage innovative initiatives. The City of Maple Grove provides competitive salaries, exceptional medical and dental benefits, sick and vacation time, and a state-operated pension plan to support your long-term success. Join us today and contribute to our mission of enhancing the community and fostering a vibrant, welcoming environment for all residents!
Tentative Hiring Timeline

*subject to change*

Application window closes- April 1

First round interviews- April 15 & 16

Final round interview- April 23

Council appointment- May 5

Tentative Start date- end of May-early June
Responsibilities
General HR

• Processes reports, surveys, and data as requested by HR leadership.
• Communicates policies and procedures clearly, providing guidance to staff at all levels.
• Provides customer service to internal and external customers, addressing inquiries and concerns with professionalism and respect.

Recruitment & Retention

• Manages recruitment and selection processes, ensuring equitable hiring practices and timely onboarding.
• Develops creative strategies to attract a diverse pool of candidates, including partnerships and marketing initiatives.
• Coordinates new employee orientation and ensures compliance with onboarding requirements.
• Schedules pre-employment medical exams and coordinates background investigations.
• Administers the applicant tracking system and provides training for end users.

Compliance

• Reviews policies and adherence to federal, state, and local regulations, providing recommendations to mitigate risks.
• Administers drug and alcohol testing processes in compliance with established guidelines and federal requirements.
• Maintains confidentiality in all HR-related matters and ensures compliance with data privacy laws.
• Conducts audits of HR-related information to ensure compliance with established protocols.
• Advises management and employees on interpretations of laws, regulations, and HR policies.

Employee & Labor Relations

• Assists with employee concerns related to potential policy violations, participating in investigations as necessary.
• Establishes and maintains cooperative working relationships with city staff and advocates for employee needs.
• Review employee concerns and recommend actions to resolve conflicts and issues.

Job Classification & Compensation

• Ensures the accuracy and relevance of job descriptions through regular updates and maintenance.
• Supports the administration of the job classification and evaluation system by analyzing job content and specifications.
• Collaborate with the Benefits and Compensation Specialist on wage scale development.

Special Projects

• Participates in citywide committees and leads planning activities for new program developments.
• Conducts research for special projects aligned with HR's strategic goals, offering actionable recommendations.
• Manages and serves as the subject matter expert on HR systems, supporting process improvements and system administration initiatives, including user training and system upgrades.
• Collaborates with various departments to implement innovative HR solutions and best practices.

Knowledge of:

• Personnel policies and labor contract principles.
• Departmental services and programs.
• Departmental procedures and regulations.
• Record-keeping principles and practices.
• Modern office procedures and technology.
• Relevant federal, state, and local laws and regulations.

Ability to:

• Handle confidential and sensitive information with discretion.
• Communicate effectively, both verbally and in writing.
• Build and maintain positive relationships with city staff, officials, and the public.
• Proficiently use word processing, spreadsheets, databases, and HR software.
• Achieve typing and word processing speeds necessary for job performance.
• Interpret and clarify departmental policies and procedures.
• Work independently and prioritize tasks efficiently.
• Make informed decisions and demonstrate sound judgment.
• Identify and address issues, concerns, and needs.
• Adhere to legal regulations, including HIPAA and the Minnesota Data Practices Act.
• Collaborate effectively with individuals from diverse backgrounds.

Qualifications
Equivalency: An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Need to have:

• Bachelors degree in Human Resources or related field.
• Possession of, or ability to obtain, an appropriate, valid Minnesota driver's license is required.
• Three years of increasingly responsible experience in recruitment and retention.

Nice to have:

• Human Resources experience in a local, county or state government agency.
• Human Resources experience in a unionized work environment.
• Experience using NEOGOV, J.D. Edwards, Microsoft Teams, and Laserfiche
• SHRM or other HR certification is highly desirable.
• Four or more years of increasingly responsible experience in Human Resources is desired.
• Fluency in a language other than English is desired.

Supplemental Information
WORKING CONDITIONS

Environmental Conditions:

Office environment; exposure to computer screens; working closely with others; frequent interruptions.

Physical Conditions:

Essential and other important responsibilities and duties require maintaining physical condition necessary for sitting for prolonged periods of time; lifting and carrying items up to 20 pounds; general manual dexterity; adequate hearing, vision, and speech required; must be able to operate assigned equipment.
The City of Maple Grove offers its employees a competitive total rewards package. For details, please visit the
01

Do you possess, or have the ability to obtain an appropriate, valid Driver's License?

• Yes
• No

02

Please select the highest level of education you have completed related to this position.

• None
• High School Diploma
• Some college
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher

03

Please select your years of increasingly responsible experience in Recruitment & Retention.

• None
• Less than one year
• One year to less than two years
• Two years to less than three years
• Three years to less than four years
• Four years to less than five ears
• Five or more years

04

Please check the areas in which you have experience (this will be verified from the materials submitted on your application).

• Full cycle recruitment
• Retention of employees
• Data analysis
• Diversity, equity and inclusion
• Pre-employment testing
• Employee relations and investigations
• Employee discipline
• HR reporting (EEO, ACA, etc.)
• Classification and compensation
• Labor relations
• Customer service
• HRIS administration
• Unionized Work Environment
• None of the above

05

Please select your years of increasingly responsible experience in Human Resources in a local, county, or state government agency.

• None
• Less than one year
• One year to less than two years
• Two years to less than three years
• Three years to less than four years
• Four years to less than five ears
• Five or more years

06

Please select any of the following HR Certifications you possess.

• SHRM- CP
• SHRM- SCP
• HRCI- aPHR
• HRCI- PHR
• HRCI- SPHR

07

Please select any of the following platforms you have experience with.

• NEOGOV
• J.D. Edwards
• Microsoft Teams
• Laserfiche

08

Please indicate any languages from the list below that you can speak at a conversational level or higher.

• American Sign Language
• Hmong
• Russian
• Spanish
• Vietnamese
• None of the above

Required Question