Purchasing & Mobility Supervisor

Salary: $94,241.26 - $119,456.27 Annually
Location : Seattle, WA
Job Type: Special Duty Assignment
Job Number: 2025-24222
Department: KCIT - Information Technology
Division: Ops and Infrastructure
Opening Date: 03/18/2025
Closing Date: 3/24/2025 11:59 PM Pacific
FLSA: Exempt
Bargaining Unit: Z3 : KC Personnel Guidelines
Full- or Part-Time: Full Time

Summary

We are pleased to announce a Purchasing & Mobility Supervisor Special Duty opportunity with KCIT! This position is open to current internal KCIT employees as a Special Duty opportunity. Special Duties are only available to career service employees who have passed their initial probation period. It is important to note that you must get approval from your current supervisor/manager to accept a Special Duty assignment. We encourage you to discuss this with your current supervisor/manager before applying.

This leadership role will Supervise the team supporting King County customers in the acquisition of client-side hardware and software, maintaining in-stock inventory, and forecasting future needs. This position will also manage the Mobile Device program which includes supporting King County's mobile device fleet of 9000+. This will include coordinating with 140+ King County Telecom Coordinators for mobile device ordering, inventory, product offerings and troubleshooting activation or ordering issues.

King County Department of Information Technology (KCIT)KCIT uses the power of technology to digitally transform King County. Building vibrant communities through digital equity and social justice, KCIT offers innovative solutions that engage, empower, and serve our residents, businesses, communities and interested stakeholders. As the first-place recipient of the 15th annual National Association of Counties (NACo) Digital Counties Survey, KCIT is recognized for its vision, strategy, innovation, and collaboration. KCIT has a focus of delivering smart technology solutions that support customers, building stronger communities through innovation.

KCIT is providing the building blocks for many of the region's most critical services. As the business solutions partner, we collaborate with the 18 County departments to develop products and services that better serve the needs of our customers and our community. To learn more about KCIT, please visit:
Job Duties

Working Supervisor for staff involved in purchasing, inventory management, and mobile device operations.

• Manage in-stock inventory by performing or overseeing the weekly counts of on premise and partner warehouse inventory, noting and acting on low stock conditions, reviewing current usage patterns, forecasting future needs and reordering quantities based on calculations. Coordinate deliveries from partner warehouses.
• Gather requirements and configuration information for hardware and software orders. Ensure configuration review (when needed) by the team's technical staff and/or the Provisioning supervisor.
• Obtain quotes for hardware and software, communicate costs with customers and obtain budget approval.
• Supervise and assist the primary point of contact for 140+ King County Telecom Coordinators. This will include providing training, support, mobile device ordering, activation escalations and maintaining documentation. This position will also be required to keep King County's inventory and billing portal up to date with the latest product offerings, rates and prices by coordinating with Verizon, T-Mobile, and AT&T.
• Ensure the integrity and accuracy of mobile device inventory management in MDSL portal is maintained. Supervise and assist with the approval of invoices for payment to Verizon, T-Mobile and AT&T. Meet regularly with MDSL, IMMT, Verizon, T-Mobile, and AT&T. Escalate portal issues to MDSL. Maintain wireless carrier portal access for KCIT, MDSL and IMMT. Maintain King County Telecom Coordinators access in MDSL.
• Complete all necessary steps to order and track hardware and software purchases through to receipt.
• Maintain in-stock hardware and software inventory, filling customer orders, tracking in-stock inventory, and reordering stock items.
• Issue chargebacks to internal customers for purchased and in-stock hardware and software, updating rate tables for standard items as needed.
• Maintain and track licensing information for software purchases.
• Manage vendor lists, research vendor sources, select vendors for standard and specialized client hardware and software. Resolve vendor quoting and invoicing issues and expedites orders as needed.
• Design guidelines, structure and processes around both individual and group/enterprise client orders, in-stock inventory, license management and billing.
• Execute complex enterprise-wide software licensing audits for upper management, customers and software manufacturers.
• Forecast future client-side County needs by producing annual reports for budgeting and management.

Experience, Qualifications, Knowledge, Skills

• 5+ years of general office experience with a record of growth and increased responsibility
• 3+ years of purchasing and inventory management experience
• Experience with supervising and mentoring staff
• Excellent organizational skills
• Ability to build effective teams; create strong morale and spirit amongst all team members
• Ability to develop and oversee implementation of work programs with competing priorities, anticipating and adjusting for problems and roadblocks. Manages the work and sets priorities while keeping focus on accomplishing the overall goals of CSS and KCIT
• Ability to comfortably delegate routine and important tasks and decisions where appropriate
• Demonstrated ability to identify process gaps, suggest solutions, and produce tangible outcomes
• Demonstrated ability to meet internal and external customers' expectations
• Demonstrated ability to communicate orally or in writing; including the ability to communicate complex technical information to a non-technical audience
• Demonstrated positive attitude towards peers and leadership, learns from mistakes made, seeks feedback and is open to criticism, is easily coachable
• Demonstrates strong work ethic and trust, keeps confidences, ability to measure and present information in an appropriate manner
• Outstanding written and verbal communication
• Strongly proficient in the use of Microsoft Office products (Outlook, Excel and Word in particular.) Experience in the use of Office 365
• Expert in the use of Excel. Easily able to connect to multiple data sources from within Excel, display and summarize data in multiple ways

Desirable Qualifications

• Bachelor's degree in information technology, business administration, computer science or related field and 5+ years of relevant technical or business work experience, or any combination of relevant experience/education/training that provides the required knowledge, skills and abilities to perform the work.

Supplemental Information
Hybrid Work

The work associated with this position will be performed through a combination of onsite work and telecommuting. Employees will have access to shared workspaces at various King County facilities.Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Work Schedule

The normal workweek for this position is Monday through Friday, 8:00 a.m. to 5:00 p.m. Alternative work schedules may be considered. This position is FLSA Exempt and is not eligible for overtime pay

Duration

This position is estimated for 1 year.

Classification

Program Supervisor II - 2440300
Union

This position is non represented

Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? dedicated to serving one of the nation's best places to live, work and play. Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

Are you ready to APPLY!?

The recruitment for this position is open to all qualified candidates. This recruitment may be used to fill future vacancies. A completed King County Application, Resume and Cover Letter are required for consideration.

Questions

If you have questions regarding this recruitment, please contact Shannon Hoeper, shoeper@kingcounty.gov or 206-263-6957.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.