Manager of Administration

Salary: $110,000.00 Annually
Location : 4501 - Parks & Recreation
Job Type: Full-time
Job Number: 9003-HR
Department: 4501 - Parks and Recreation
Division: 450101 - Director's Office
Opening Date: 03/18/2025
Closing Date: 4/8/2025 11:59 PM Eastern

Description
Manager of Administration
Examples of Duties

Under the direction of the Director of Public Works, is responsible for planning, managing, coordinating, and administering the human resource, legislative, purchasing, budgeting and information technology functions as well as any additional areas as are determined to be necessary by the Director, for the efficient operation of the Department. Supervises the administrative staff of the Office of Administration. Creates and implements administrative policy and monitors departmental performance. Performs other job-related duties as required.
Minimum Qualifications

A High School Diploma or GED is required. A Bachelor's Degree in Accounting, Finance, Business/Public Administration, or related field from an accredited four year college or university is required, a Master's Degree is preferred. Five years of full time paid progressively responsible management experience in federal, state or local government is required. Two years of supervisory experience in human resources, labor relations, information technology, finance, purchasing, budget, and/or legislation is required. (Substitution: Two years of experience in Accounting, Finance, Business or Public Administration may substitute for each year of college education lacking.) Must be proficient in Microsoft Office Suites. A valid State of Ohio Driver's License is required. Must be able to lift and carry 30 pounds.
Supplemental Information
Detailed job description (this should describe the actual duties for the position)

The Manager of Administration oversees the administrative, financial, and operational functions of the Parks and Recreation Department. This position ensures compliance with city policies, manages budgets, supports personnel functions, and enhances internal processes to improve department efficiency and service delivery.

Preferred Qualifications

Bachelor's degree in Parks and Recreation Management, Public Administration, Business Administration, or a related field (master's preferred). Minimum of 3-5 years of progressively responsible experience in parks and recreation, including supervisory or managerial experience.
A valid State of Ohio Driver's License is required
Essential Duties & Job Functions

• Oversee day-to-day administrative operations, ensuring efficient workflow and compliance with city policies.
• Develop and implement policies, procedures, and best practices to streamline departmental operations.
• Manage procurement processes, vendor contracts, and departmental purchasing.
• Coordinate facility management needs with relevant city departments.
• Assist in the preparation, monitoring, and administration of department budgets, including operating, capital, and grant funds.
• Track expenditures and revenues, ensuring fiscal responsibility and compliance with funding guidelines.
• Oversee grant management, reporting, and compliance with funding requirements.
• Prepare financial reports, forecasts, and analyses for decision-making.
• Support recruitment, onboarding, and training of department staff.
• Ensure compliance with labor agreements, civil service regulations, and city policies.
• Assist in staff scheduling, payroll administration, and performance evaluations.
• Address personnel concerns and provide guidance on HR-related matters.
• Work with internal and external stakeholders to enhance services and programming.
• Respond to inquiries from residents, partners, and city officials regarding department operations.
• Oversee communication efforts including print and web-based materials, public outreach initiatives, public meetings, and reporting.
• Oversee department recordkeeping, reporting, and performance metrics.
• Implement technology solutions to improve department efficiency.
• Ensure compliance with data management and public records laws.
• Other duties as assigned.

Skills & Abilities:

• Knowledge of municipal budgeting, human resources, procurement, and operations.
• Strong leadership, organizational, and problem-solving skills.
• Ability to communicate effectively with diverse stakeholders.
• Proficiency in Microsoft Office, financial software, and data management systems.
• Experience in a municipal or government setting.
• Familiarity with parks and recreation programming, facility management, and grant administration.
• Knowledge of union labor agreements and public-sector HR policies.

Work Environment & Schedule:

• Primarily office-based with frequent visits to parks and recreation facilities.
• Some evenings, weekends, and holidays may be required.
• Must be able to respond to emergency situations as needed.

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.
The City of Cleveland makes available a variety of benefit options depending upon your employment status and any applicable union membership. In general, benefit options include comprehensive medical, dental, vision, prescription medical and life insurance. Specific information regarding benefit eligibility will be discussed and reviewed at the time of hire.