Construction Project Coordinator
Apply NowCompany: Marion County, OR
Location: Salem, OR 97301
Description:
Salary: $34.78 - $46.60 Hourly
Location : Salem, OR
Job Type: Full-time Regular
Job Number: 493-2025-2
Department: Business Services
Division: Facilities Management
Opening Date: 03/21/2025
Closing Date: 4/3/2025 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: 06
Marion County requires on-site work. Remote work is not available.
GENERAL STATEMENT OF DUTIES
Assisting in the Development and coordination of building maintenance and construction projects for the Facilities Management Division of Business Services, including developing project specifications and scope, scheduling, estimating project costs, contracting, procurement, and contractor management.
SUPERVISION RECEIVED
Work under the direction of the Facilities Program Manager or designee.
SUPERVISION EXERCISED
Supervision of other employees is not a responsibility of positions in this classification; however, incumbent may serve as a lead worker over employees engaged in facilities maintenance and construction projects.
Typical Duties - Duties include, but are not limited to the following
Construction and Project Administration
Requirements for the Position
EXPERIENCE AND TRAININGAssociate degree in architectural engineering or construction technology and three years of experience in construction inspection or construction management including two years of construction project management experience; OR Bachelor's degree in construction management, business administration, architecture or engineering and one year of project management experience; OR Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.
PREFERENCES
SPECIAL REQUIREMENTS
KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of practices, methods, common materials, and techniques of the construction and remodel of commercial buildings and facilities; principles, processes, and methods of construction project management; general government purchasing and contracting procedures; construction project scheduling, budgeting, cost control, and reporting; codes, regulations, and laws pertaining to construction, ADA, hazardous materials, and procurement.
Knowledge of mechanical, electrical, and structural schematics and blueprint interpretations; general methods, practices, and techniques of structural, plumbing, and mechanical maintenance; materials, tools, and equipment commonly used in construction, remodeling, renovation, and maintenance of commercial structures; construction and project scheduling; Microsoft Office including Word, Excel and PowerPoint.
Skills and abilities to communicate clearly and concisely with customers, vendors, contractors and coworkers; recognize and resolve conflicts, challenges, and issues effectively and timely; build and maintain working relationships with vendors and county employees. Strong organizational and analytical skills that include the ability to respond to changing needs and shifting priorities while minimizing project impact.
WORKING CONDITIONS
Work is performed in all types of weather and includes exposure to wind, rain, snow or hot temperatures. Incumbents are exposed to dust, fumes, and other irritants found on construction sites. Requires frequent walking, climbing, bending, kneeling, and the ability to lift and carry objects up to 50 pounds. May be required to work flexible and long hours and provide after-hours emergency response on a call-out basis. Requires frequent contact with contractors' vendors, and the members of the public.
PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.
VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
VETERANS' PREFERENCE
Applicants are eligible to use Veterans' Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.
DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE
You can request copies of your military service record through the National Archives website at
Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.
Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits.
Most regular positions in this classification are represented by Marion County Employees Association (MCEA). For a summary of benefits, For a complete and detailed overview of the MCEA benefits package, , and select MCEA Benefits from the left menu or Marion County Employees Association (MCEA) from the page links. Regular and temporary employees are represented by MCEA.
Salary and benefits are subject to union contract negotiations and may change as a result.
01
In order to receive credit for your supplemental questions, your answers must be supported by details in the education and/or work experience section of your application form. "See resume" is not an acceptable answer. Do you understand this statement?
02
What is the highest level of education you have successfully completed?
03
Indicate area of study for college education.
04
Please specify your area of study if not listed in the previous question. Write NA in the box if this question does not apply to you. Education listed in this answer must be supported by the education section of your application. "See resume" is not an acceptable answer.
05
Indicate how many years of full-time project management work experience you have. (One year of work experience is equal to 2080 hours.)
06
Indicate how many years of full-time construction inspection or construction management work experience you have. (One year of work experience is equal to 2080 hours.)
07
Indicate how many years of CAD (computer-aided design) experience you have. (One year of work experience is equal to 2080 hours.)
08
Indicate how many years of Excel experience you have (One year of work experience is equal to 2080 hours.)
09
Describe your Excel experience and your comfort level in those areas.
10
Indicate how many years of experience you have with interpreting and overseeing the appropriate use of building codes for construction projects. (One year of work experience is equal to 2080 hours.)
11
Indicate how many years of customer interaction you have (One year of experience is equal to 2080 hours.)
12
Please specify the place(s) of employment where you gained the work experience listed in the six previous questions. Write NA in the box if this question does not apply to you. Experience listed in this answer must be supported by the work experience section of your application. "See resume" is not an acceptable answer
13
Describe your experience planning and scheduling construction projects. Include your methods for ensuring the project is completed according to specifications, within the budget and within the specified time frame. Also include any project planning software you have used.
14
Select the item(s) with which you have at least 1 year of full-time experience (One year of work experience is equal to 2080 hours.)
Required Question
Location : Salem, OR
Job Type: Full-time Regular
Job Number: 493-2025-2
Department: Business Services
Division: Facilities Management
Opening Date: 03/21/2025
Closing Date: 4/3/2025 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: 06
Marion County requires on-site work. Remote work is not available.
GENERAL STATEMENT OF DUTIES
Assisting in the Development and coordination of building maintenance and construction projects for the Facilities Management Division of Business Services, including developing project specifications and scope, scheduling, estimating project costs, contracting, procurement, and contractor management.
SUPERVISION RECEIVED
Work under the direction of the Facilities Program Manager or designee.
SUPERVISION EXERCISED
Supervision of other employees is not a responsibility of positions in this classification; however, incumbent may serve as a lead worker over employees engaged in facilities maintenance and construction projects.
Typical Duties - Duties include, but are not limited to the following
Construction and Project Administration
- Coordinate with appropriate Business Services staff to prepare the bi-monthly project update for distribution to customers. Report on assigned projects during update meetings.
- Schedule projects and contractors based on departmental and countywide needs; regularly communicate construction schedule and potential project related disruptions to impacted departments; attend and facilitate meetings regarding project status.
- Oversee, coordinate, and monitor building improvement and construction projects through on-site construction visits as needed; monitor compliance with construction drawings, schedule, and budgeted costs; conduct pre-construction and construction meetings; monitor quality control and inspection processes; inspect completed work to ensure compliance with all applicable codes, laws, and regulations and contract requirements; and secure final as-built drawings that document changes and modifications made during construction.
- Prepare preliminary CAD sketches, working drawings, and detailed specifications for department-level projects, or other assigned projects.
- Document final project punch lists, ensure delivery of project warranties and operation manuals, and resolve contractor issues.
- Maintaining construction and record document library; comply and record as-built information from completed construction and maintenance improvement projects; provide up-to-date prints, as needed for planning and maintenance activities.
- Assist in the maintenance of the Facilities Condition Assessment (FCA) spreadsheet and utilize the FCA information to evaluate space usage and annual cost allocation planning.
- Develop pre-construction evaluations and planning activities for building maintenance and construction projects; make recommendations regarding project feasibility; develop construction project plans and cost estimates.
- Develop and review project design and construction scopes of work, drawings, and specification for building improvement and construction projects; manage project budget, change orders, submittals, and modifications; complete and submit building permit applications; confer with consultants and county management to prepare project schedule and budgetary elements. Set up meetings with stakeholders and county staff to establish project needs and goals.
- Coordinate purchasing for projects using approved county purchasing methodologies; identify financing strategies to fund project/program; responsible for reviewing and recommending on bids and proposals; prepare and submit grant applications and other funding requests.
- Other duties as assigned by your supervisor.
Requirements for the Position
EXPERIENCE AND TRAINING
PREFERENCES
- Public sector procurement experience.
- Computer Aided Drafting experience.
- Microsoft Office PowerPoint and Excel experience.
- Knowledge of Building Codes
SPECIAL REQUIREMENTS
- The finalist for this position will be required to pass a criminal history background check, including finger printing; however, conviction of a crime may not necessarily disqualify an individual for this position
- Must possess a current driver's license in the applicant's state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at:
- This is a full-time position, which is eligible for overtime.
- Typical Work Schedule: Monday through Friday, 7:30 A.M. - 4:00 P.M., with flexibility depending upon the needs of the department and program.
KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of practices, methods, common materials, and techniques of the construction and remodel of commercial buildings and facilities; principles, processes, and methods of construction project management; general government purchasing and contracting procedures; construction project scheduling, budgeting, cost control, and reporting; codes, regulations, and laws pertaining to construction, ADA, hazardous materials, and procurement.
Knowledge of mechanical, electrical, and structural schematics and blueprint interpretations; general methods, practices, and techniques of structural, plumbing, and mechanical maintenance; materials, tools, and equipment commonly used in construction, remodeling, renovation, and maintenance of commercial structures; construction and project scheduling; Microsoft Office including Word, Excel and PowerPoint.
Skills and abilities to communicate clearly and concisely with customers, vendors, contractors and coworkers; recognize and resolve conflicts, challenges, and issues effectively and timely; build and maintain working relationships with vendors and county employees. Strong organizational and analytical skills that include the ability to respond to changing needs and shifting priorities while minimizing project impact.
WORKING CONDITIONS
Work is performed in all types of weather and includes exposure to wind, rain, snow or hot temperatures. Incumbents are exposed to dust, fumes, and other irritants found on construction sites. Requires frequent walking, climbing, bending, kneeling, and the ability to lift and carry objects up to 50 pounds. May be required to work flexible and long hours and provide after-hours emergency response on a call-out basis. Requires frequent contact with contractors' vendors, and the members of the public.
PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.
VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
VETERANS' PREFERENCE
Applicants are eligible to use Veterans' Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.
DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE
- One of the following:
- MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
- Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
- Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
- In addition to one of the above documents, Disabled Veterans must also submit one of the following:
- A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
- Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
You can request copies of your military service record through the National Archives website at
Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.
Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits.
Most regular positions in this classification are represented by Marion County Employees Association (MCEA). For a summary of benefits, For a complete and detailed overview of the MCEA benefits package, , and select MCEA Benefits from the left menu or Marion County Employees Association (MCEA) from the page links. Regular and temporary employees are represented by MCEA.
Salary and benefits are subject to union contract negotiations and may change as a result.
01
In order to receive credit for your supplemental questions, your answers must be supported by details in the education and/or work experience section of your application form. "See resume" is not an acceptable answer. Do you understand this statement?
- Yes
- No
02
What is the highest level of education you have successfully completed?
- GED
- High school
- At least 1 year of college (31 semester or 45 quarter credits)
- Associate degree (62 semester or 90 quarter credits)
- At least 3 years of college (93 semester or 135 quarter credits)
- Bachelor's degree (124 semester or 180 quarter credits)
- Master's degree (155 semester or 225 quarter credits)
- Doctorate degree (186 semester or 270 quarter credits)
- None of the above
03
Indicate area of study for college education.
- Construction Management
- Business Administration
- Public Administration
- Business Management
- Architecture
- Engineering
- An area of study related to Construction Management, Business Administration, Public Administration, Business Management, architecture, Engineering (specify below)
- None of the above
04
Please specify your area of study if not listed in the previous question. Write NA in the box if this question does not apply to you. Education listed in this answer must be supported by the education section of your application. "See resume" is not an acceptable answer.
05
Indicate how many years of full-time project management work experience you have. (One year of work experience is equal to 2080 hours.)
- 1 year to less than 2 years
- 2 years to less than 4 years
- 4 years to less than 8 years
- 8 years to less than 10 years
- 10 years or more
- None of the above
06
Indicate how many years of full-time construction inspection or construction management work experience you have. (One year of work experience is equal to 2080 hours.)
- 1 year to less than 2 years
- 2 years to less than 4 years
- 4 years to less than 8 years
- 8 years to less than 10 years
- 10 years or more
- None of the above
07
Indicate how many years of CAD (computer-aided design) experience you have. (One year of work experience is equal to 2080 hours.)
- 1 year to less than 2 years
- 2 years to less than 4 years
- 4 years to less than 8 years
- 8 years to less than 10 years
- 10 years or above
- None of the above
08
Indicate how many years of Excel experience you have (One year of work experience is equal to 2080 hours.)
- 1 year to less than 2 years
- 2 years to less than 4 years
- 4 years to less than 8 years
- 8 years to less than 10 years
- 10 years or more
- None of the above
09
Describe your Excel experience and your comfort level in those areas.
10
Indicate how many years of experience you have with interpreting and overseeing the appropriate use of building codes for construction projects. (One year of work experience is equal to 2080 hours.)
- 1 year to less than 2 years
- 2 years to less than 4 years
- 4 years to less than 8 years
- 8 years to less than 10 years
- 10 years or more
- None of the above
11
Indicate how many years of customer interaction you have (One year of experience is equal to 2080 hours.)
- 1 year to less than 2 years
- 2 years to less than 4 years
- 4 years to less than 8 years
- 8 years to less than 10 years
- 10 years or more
- None of the above
12
Please specify the place(s) of employment where you gained the work experience listed in the six previous questions. Write NA in the box if this question does not apply to you. Experience listed in this answer must be supported by the work experience section of your application. "See resume" is not an acceptable answer
13
Describe your experience planning and scheduling construction projects. Include your methods for ensuring the project is completed according to specifications, within the budget and within the specified time frame. Also include any project planning software you have used.
14
Select the item(s) with which you have at least 1 year of full-time experience (One year of work experience is equal to 2080 hours.)
- Experience and use of Revit
- Develops project scope of work and specification for building improvement and construction projects
- Coordinates purchasing processes for projects
- Documents final project punch lists
- Public sector construction project management
- Experience creating correspondence, tables and reports using Microsoft Word
- Experience producing presentations with Microsoft PowerPoint
- Reviewing construction submittals
- None of the above
Required Question