Event Coordinator
Apply NowCompany: Metropolitan Airports Commission
Location: Minneapolis, MN 55407
Description:
Salary: $73,610.00 - $101,601.00 Annually
Location : Minneapolis, MN
Job Type: Regular Status
Job Number: 2025-01329
Division: Strategy & Stakeholder Engagement
Department: Stakeholder Engagement
Opening Date: 03/20/2025
Closing Date: 4/9/2025 3:00 PM Central
MN Data Practices: The Metropolitan Airports Commission (MAC) collects information from applicants for the purposes of determining employment suitability. By providing information, MAC will use the information to determine employment suitability. Applicants are not legally required to provide the requested information. However, information not provided, other than race, gender, or disability, may prevent MAC from being able to consider the application or determine the applicant's suitability for the position. The information collected may be classified as public or private data under the MGDPA. "Public" means that data is available upon request. "Private" means the data is only available to the person the information is about, and to those who must see it in the course of conducting MAC business and as otherwise provided for by law. If the applicant becomes a MAC employee, then some of the collected information is required to be shared with a representative union.
Position Summary
Reporting to the Director of Stakeholder Engagement, this is a role within the Stakeholder Engagement Department. This department connects the MAC to the community by designing and implementing best-in-class engagements and serving as the organization's personal connection across communities.
The Stakeholder Engagement Department is part of the Strategy and Stakeholder Engagement Division. The division's charter is to function as an in-house team serving as stewards of strategy, developing strategic communications and creating stakeholder champions to ensure the organization delivers on its purpose, values and strategic goals.
This position is responsible for managing and executing all events identified by the Director of Stakeholder Engagement. This includes coordinating event logistics, leading on-site management, managing the MAC Ambassador program and collaborating with the Strategic Marketing and Communications Department in the creation of all supporting collateral, communications and marketing materials for events.
To apply: click the "Apply" link located just above the position description, log-in and follow the instructions provided.
Questions regarding this position can be directed to Allison Gilbert at or 612.409.4989. Applications will be accepted until 3:00 p.m. on Wednesday, April 9, 2025.
About the Metropolitan Airports Commission
The Metropolitan Airports Commission (MAC) owns and operates one of the nation's largest airport systems, including Minneapolis-St Paul International (MSP) and six general aviation airports. The MAC's airports connect the region to the world and showcase Minnesota's extraordinary culture to millions of passengers from around the globe who arrive or depart through MAC airports each year.
MAC complies with the Americans with Disabilities Act.
If an accommodation is required for you to participate in the application process because of a disability, please contact Tekia Jefferson at 612-726-8196 or .
MAC is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, gender, age, nationality, or disability.
Position Description
JOB DUTIES
Event Planning and Execution
Engagement Programs
Partner with Strategic Marketing and Communications
People Leadership
Budget Management
Position Requirements
Senior Level Individual Contributor (SRIC) Competencies
MINIMUM REQUIREMENTS
DESIRABLE REQUIREMENTS
Your health. Your time. Your future. Good pay is only the beginning.
See the many and generous the Metropolitan Airports Commission offers to employees.
01
I became aware of this opportunity through:
02
If you selected 'Other' to the above question, please provide detail of where you heard about this opportunity. If you selected any other option, please put N/A here.
03
This position is eligible for a hybrid work schedule after serving two months of the probationary period. MAC's hybrid work schedule includes two days remote and three days onsite. One of the onsite days must be a Monday or Friday and all employees are required to be onsite on Tuesdays. I am aware of this policy and remain interested in this position.
04
Please check your highest degree earned below
05
For the question above in number 4, please state what your highest degree specialization was.
06
Do you have five years of professional work experience in event and hospitality coordination?
07
Please check all the options below that best relate to your skills.
08
Please describe your professional work experience in event and hospitality coordination. If you do not have this experience, please type N/A.
09
Are you able to assist with any level of event including those of a complex nature, large volume or a high level of confidentiality?
10
Do you have the ability to multi-task and stay highly organized and accountable?
11
Do you have a thorough understanding of business and social etiquette?
12
Do you have the ability to occasionally lift or carry items?
13
Do you have experience motivating, engaging and recruiting event support individuals or teams?
14
Please describe your experience motivating, engaging and recruiting event support individuals or teams. If you do not have this experience, please type N/A.
15
Do you have intermediate experience with Microsoft Word, Excel, PowerPoint and Outlook?
16
Do you have experience setting up and trouble-shooting AV technology?
17
Please describe your experience with setting up and trouble-shooting AV technology. If you do not have this experience, please type N/A.
18
Do you have a valid state-issued driver's license and reliable vehicle to commute between sites?
19
Do you have the ability to work evenings and weekends, as planning and event schedules demand?
20
Please describe any experience you have working in the public sector. If none, please put "N/A" below.
21
Do you have experience working in aviation or at an airport?
22
Do you have intermediate experience with Adobe Premiere Pro, Granicus and Xpression Graphics creation?
23
Please describe your experience with Adobe Premiere Pro, Granicus and Xpression Graphics creation. If you do not have this experience, please type N/A.
24
Do you have experience with project management software?
25
Please describe your experience with project management software. If you do not have this experience, please type N/A.
Required Question
Location : Minneapolis, MN
Job Type: Regular Status
Job Number: 2025-01329
Division: Strategy & Stakeholder Engagement
Department: Stakeholder Engagement
Opening Date: 03/20/2025
Closing Date: 4/9/2025 3:00 PM Central
MN Data Practices: The Metropolitan Airports Commission (MAC) collects information from applicants for the purposes of determining employment suitability. By providing information, MAC will use the information to determine employment suitability. Applicants are not legally required to provide the requested information. However, information not provided, other than race, gender, or disability, may prevent MAC from being able to consider the application or determine the applicant's suitability for the position. The information collected may be classified as public or private data under the MGDPA. "Public" means that data is available upon request. "Private" means the data is only available to the person the information is about, and to those who must see it in the course of conducting MAC business and as otherwise provided for by law. If the applicant becomes a MAC employee, then some of the collected information is required to be shared with a representative union.
Position Summary
Reporting to the Director of Stakeholder Engagement, this is a role within the Stakeholder Engagement Department. This department connects the MAC to the community by designing and implementing best-in-class engagements and serving as the organization's personal connection across communities.
The Stakeholder Engagement Department is part of the Strategy and Stakeholder Engagement Division. The division's charter is to function as an in-house team serving as stewards of strategy, developing strategic communications and creating stakeholder champions to ensure the organization delivers on its purpose, values and strategic goals.
This position is responsible for managing and executing all events identified by the Director of Stakeholder Engagement. This includes coordinating event logistics, leading on-site management, managing the MAC Ambassador program and collaborating with the Strategic Marketing and Communications Department in the creation of all supporting collateral, communications and marketing materials for events.
To apply: click the "Apply" link located just above the position description, log-in and follow the instructions provided.
Questions regarding this position can be directed to Allison Gilbert at or 612.409.4989. Applications will be accepted until 3:00 p.m. on Wednesday, April 9, 2025.
About the Metropolitan Airports Commission
The Metropolitan Airports Commission (MAC) owns and operates one of the nation's largest airport systems, including Minneapolis-St Paul International (MSP) and six general aviation airports. The MAC's airports connect the region to the world and showcase Minnesota's extraordinary culture to millions of passengers from around the globe who arrive or depart through MAC airports each year.
MAC complies with the Americans with Disabilities Act.
If an accommodation is required for you to participate in the application process because of a disability, please contact Tekia Jefferson at 612-726-8196 or .
MAC is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, gender, age, nationality, or disability.
Position Description
JOB DUTIES
Event Planning and Execution
- Work with the Director to identify stakeholder engagement strategy, goals and key performance indicators for each event
- Work with the Director to identify key audiences and curate an outreach plan and invitation list as appropriate
- Assist the Director in planning and executing prioritized stakeholder outreach initiatives, presentations, communications, surveys, events and other forms of engagement for internal and external audiences
- Support high-quality stakeholder engagement programming for airport long-term plans, environmental reviews and other planning-related initiatives
- Document and track MAC events and high-engagement activities and meetings. Ensure MAC Senior Staff awareness and support on key engagement opportunities
- Lead committees to plan, coordinate and execute signature events like annual State of the Airport luncheon and MAC annual all employee event
- Maintain strong relationships with internal and external event clients, stakeholders, and venues, which includes proactive communication and follow through
- Manage all details of in-person and virtual event planning and implementation as required, including execution, logistical support, coordination of design needs and post-event initiatives
- Coordinate and manage all necessary vendors/partners
- Create and manage programming/run of show
- Secure location/AV/negotiate contracts
- Order appropriate catering and supplies
- Manage dcor/photographers
- Obtain licenses or permits, as necessary
- Serve as on-site management, respond to event problems or complaints and obtain guest feedback
- Analyze event success, implement post-event surveys, prepare recap reports and track impact metrics
- Maintain a neat and professional appearance
- Perform other duties as assigned and/or approved by the Director, Stakeholder Engagement
Engagement Programs
- Develop and manage internal education programs, including the Lunch and Learn series and leadership Speaker Series
- Develop and implement an airport tour program, facilitating coordination of tour requests and tracking impact measurements
- Lead the implementation and ongoing administration of the Airport Stakeholder Survey that engages the full MSP Airport community; track and implement any necessary engagement-related follow-up actions
- Lead the MAC Ambassador program, which provides opportunities for MAC staff to participate in and support airport events, by recruiting individuals to provide event support, managing event opportunities and sign-ups, communicating expectations and providing on-site support at events
- Develop and implement an engagement program that provides MSP Airport employees opportunities to participate in activities and events that build and enhance a positive and robust airport-wide community; manage event opportunities and sign-ups
Partner with Strategic Marketing and Communications
- Work with Strategic Marketing and Communications Department leadership for cross-divisional project planning and management including necessary creative, communications and engagement services support (scripting, newsletters, websites, PowerPoints, theme, printed materials, giveaways, collateral)
- Work with the Strategic Marketing and Communications Department to build MAC/MSP brand identity at each event to broaden awareness and increase the visibility of the MAC
- Support the Strategic Marketing and Communications team as requested with news conferences, ribbon cuttings, and other media/public affairs related events
- Manage and execute event activities that support key marketing strategies with consistency in content and messaging among divisions and stakeholders
- Partner with the Audio-Video Communications Specialist in the creation, editing and production of videos and photos that assist in informing and engaging MAC employees and the general public
- Occasionally assist in recording MAC Commission and Committee meetings, as needed by the Audio-Video Communications Specialist
- Support the Strategic Marketing department in writing and editing internal and external communications related to engagement and events
People Leadership
- Represent MAC Purpose and Values when leading, managing, recruiting and training MAC Ambassadors
- Communicate and manage clear expectations and parameters to MAC Ambassadors and consultants
- Identify and communicate key engagement opportunities to leadership, coordinating internal and external opportunities, as needed
- Proactively support a safe working environment
- Proactive communication to Director and problem-solving abilities related to MAC Ambassador support, speaker attendance, or event logistics
Budget Management
- Coordinate overall event budget, review and audit all billing for accuracy and reconcile supplier payments
- Track and report expenses to clients and communicate changes
- Ensure that all events are delivered on budget
- Advise Director on event and meeting-related budget expenses in the development of the annual budget
- Proactive communication with Director when budgetary concerns arise
Position Requirements
Senior Level Individual Contributor (SRIC) Competencies
- Customer Focus - Building strong customer relationships and delivering customer-centric solutions
- Manages Complexity - Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems
- Decision Quality - Making good and timely decisions that keep the organization moving forward
- Resourcefulness - Securing and deploying resources effectively and efficiently
- Ensures Accountability - Consistently achieving results, even under tough circumstances
- Collaborates - Building partnerships and working collaboratively with others to meet shared objectives
- Values Differences -Recognizing the value that different perspectives and cultures bring to an organization
- Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of unique needs of different audiences
- Persuades - Using compelling arguments to gain the support and commitment of others
- Courage - Stepping up to address difficult issues, saying what needs to be said
- Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity
- Being Resilient - Rebounding from setbacks and adversity when facing difficult situations
MINIMUM REQUIREMENTS
- Two-year degree in hospitality, business or a related field
- Five years of professional work experience in event and hospitality coordination
- Ability to multi-task and stay highly organized and accountable
- Process and deadline-driven
- Collaborative style to work effectively with different functional areas
- Proven crisis management skills
- Strong team leadership and communications skills
- Professional presence when interacting with clients and audience members
- Understanding of business and social etiquette
- Able to assist with any level of event including those of a complex nature, large volume or a high level of confidentiality
- Effective under pressure
- Detail oriented
- Ability to occasionally lift or carry items
- Experience motivating, engaging and recruiting event support individuals or teams
- Intermediate experience with Microsoft Word, Excel, PowerPoint and Outlook
- Experience setting up and trouble-shooting AV technology
- Valid driver's license and reliable vehicle to commute between sites
- Ability to work evenings and weekends, as planning and event schedules demand
DESIRABLE REQUIREMENTS
- Bachelor's degree in hospitality, business or a related field
- Public sector experience
- Experience working in aviation or at an airport
- Intermediate experience with Adobe Premiere Pro, Granicus and Xpression Graphics creation
- Experience with project management software
- Understanding/appreciation for working in a highly regulated industry
Your health. Your time. Your future. Good pay is only the beginning.
See the many and generous the Metropolitan Airports Commission offers to employees.
01
I became aware of this opportunity through:
- Job Interest Card Notification
- MAC Employee
- MAC Web Site
- GovernmentJobs.com
- Indeed.com
- Other
02
If you selected 'Other' to the above question, please provide detail of where you heard about this opportunity. If you selected any other option, please put N/A here.
03
This position is eligible for a hybrid work schedule after serving two months of the probationary period. MAC's hybrid work schedule includes two days remote and three days onsite. One of the onsite days must be a Monday or Friday and all employees are required to be onsite on Tuesdays. I am aware of this policy and remain interested in this position.
- Yes
- No
04
Please check your highest degree earned below
- High School Diploma or GED
- Associates Degree
- Bachelors Degree
- Master Degree or Higher
05
For the question above in number 4, please state what your highest degree specialization was.
06
Do you have five years of professional work experience in event and hospitality coordination?
- Yes
- No
07
Please check all the options below that best relate to your skills.
- Process and deadline-driven.
- Collaborative style to work effectively with different functional areas.
- Proven crisis management skills.
- Strong team leadership and communications skills.
- Professional presence when interacting with clients and audience members.
- N/A, none of the above.
08
Please describe your professional work experience in event and hospitality coordination. If you do not have this experience, please type N/A.
09
Are you able to assist with any level of event including those of a complex nature, large volume or a high level of confidentiality?
- Yes
- No
10
Do you have the ability to multi-task and stay highly organized and accountable?
- Yes
- No
11
Do you have a thorough understanding of business and social etiquette?
- Yes
- No
12
Do you have the ability to occasionally lift or carry items?
- Yes
- No
13
Do you have experience motivating, engaging and recruiting event support individuals or teams?
- Yes
- No
14
Please describe your experience motivating, engaging and recruiting event support individuals or teams. If you do not have this experience, please type N/A.
15
Do you have intermediate experience with Microsoft Word, Excel, PowerPoint and Outlook?
- Yes
- No
16
Do you have experience setting up and trouble-shooting AV technology?
- Yes
- No
17
Please describe your experience with setting up and trouble-shooting AV technology. If you do not have this experience, please type N/A.
18
Do you have a valid state-issued driver's license and reliable vehicle to commute between sites?
- Yes
- No
19
Do you have the ability to work evenings and weekends, as planning and event schedules demand?
- Yes
- No
20
Please describe any experience you have working in the public sector. If none, please put "N/A" below.
21
Do you have experience working in aviation or at an airport?
- Yes
- No
22
Do you have intermediate experience with Adobe Premiere Pro, Granicus and Xpression Graphics creation?
- Yes
- No
23
Please describe your experience with Adobe Premiere Pro, Granicus and Xpression Graphics creation. If you do not have this experience, please type N/A.
24
Do you have experience with project management software?
- Yes
- No
25
Please describe your experience with project management software. If you do not have this experience, please type N/A.
Required Question