Professional Staff Assistant 2
Apply NowCompany: Los Alamos National Laboratory
Location: Los Alamos, NM 87544
Description:
Description
Job Title Professional Staff Assistant 2
Location Los Alamos, NM, US
Organization Name CCS-DO/ Computer, Computational and Statistical Sciences Division
Minimum Salary 71200
Maximum Salary 112900
What You Will Do
We are looking for a highly motivated, professional, and customer-focused individual with expert-level skills to provide strategic, operational, and administrative support to the Computer, Computational, and Statistical Sciences Division (CCS). Reporting to and working closely with the Staff Operations Manager, as well as the CCS management and administrative teams, this role supports a diverse group of scientists, postdoctoral associates, students, and visitors.
In this role, you will provide essential operational, programmatic, and administrative support to the division, collaborating with various organizations, groups, and staff both within and outside CCS. The ability to work independently with minimal supervision, manage multiple priorities effectively, and handle personnel and sensitive matters with tact and discretion is essential.
The ideal candidate will possess strong communication, organizational, and problem-solving skills and ability to
What You Need
Minimum Job Requirements:
Education/Experience: Position requires a Bachelor's Degree and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation.
Desired Qualifications:
Work Location : The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants:
For full consideration, applicants must submit a comprehensive cover letter that addresses the key requirements of the position.
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China, the Islamic Republic of Iran, the Democratic People's Republic of North Korea, and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
PPO or High Deductible medical insurance with the same large nationwide network
Dental and vision insurance
Free basic life and disability insurance
Paid childbirth and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (PTO and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.
Employment Status Full Time
Appointment Type Regular
Regular
Contact Details
Contact Name Wroblewski, Alex Christopher
Email alexwrob@lanl.gov
Work Telephone
Job Title Professional Staff Assistant 2
Location Los Alamos, NM, US
Organization Name CCS-DO/ Computer, Computational and Statistical Sciences Division
Minimum Salary 71200
Maximum Salary 112900
What You Will Do
We are looking for a highly motivated, professional, and customer-focused individual with expert-level skills to provide strategic, operational, and administrative support to the Computer, Computational, and Statistical Sciences Division (CCS). Reporting to and working closely with the Staff Operations Manager, as well as the CCS management and administrative teams, this role supports a diverse group of scientists, postdoctoral associates, students, and visitors.
In this role, you will provide essential operational, programmatic, and administrative support to the division, collaborating with various organizations, groups, and staff both within and outside CCS. The ability to work independently with minimal supervision, manage multiple priorities effectively, and handle personnel and sensitive matters with tact and discretion is essential.
The ideal candidate will possess strong communication, organizational, and problem-solving skills and ability to
- Work in a team environment that requires close cooperation, adaptability and initiative in completing tasks, and willingness to provide support whenever necessary.
- Execute complex administrative and operational functions and activities with minimal supervision.
- Support Division Office responses to strategic and operational questions by conducting preliminary research, gathering relevant data, and compiling/summarizing supporting materials to streamline the work of leadership.
- Provide expert knowledge with calendar management to assist Division management with conflicts, scheduling, and knowledge of meeting information to provide ahead of time
- Track and report progress toward business, operational, and/or programmatic goals and objectives.
- Maintain a professional office atmosphere and demonstrate initiative, versatility, accuracy, and professional discretion when dealing with sensitive matters including staff privacy, confidentiality, and matters of National Security.
- Interact effectively and efficiently with all levels of management, personnel, and staff in a professional and customer friendly manner.
What You Need
Minimum Job Requirements:
- Proven competence in providing high-level administrative and operational support utilizing tact, diplomacy and discretion in dealing with sensitive and in-confidence information.
- Experience in managing complex calendars, and with organizing and managing high-level visits, meetings, and events for both internal and external visitors.
- Excellent communication skills (interpersonal, verbal and written), including ability to communicate critical information to both technical and non-technical personnel.
- Excellent customer service skills and interaction with all levels of internal and external personnel.
- Demonstrated ability to solve problems, develop solutions, and assume responsibility for projects from inception to completion, including reporting on project results.
- Demonstrated ability to work effectively and calmly under pressure of multiple deadlines, frequent interruptions, and changing priorities.
Education/Experience: Position requires a Bachelor's Degree and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation.
Desired Qualifications:
- Demonstrated experience coordinating high-profile meetings and events.
- Knowledge of, and experience in, executing simple and complex procurements, including subcontracts
- Experience working with sensitive and/or classified information
- Experience with LANL's visitor procedures
- Active Q clearance
Work Location : The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants:
For full consideration, applicants must submit a comprehensive cover letter that addresses the key requirements of the position.
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China, the Islamic Republic of Iran, the Democratic People's Republic of North Korea, and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
PPO or High Deductible medical insurance with the same large nationwide network
Dental and vision insurance
Free basic life and disability insurance
Paid childbirth and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (PTO and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.
Employment Status Full Time
Appointment Type Regular
Regular
Contact Details
Contact Name Wroblewski, Alex Christopher
Email alexwrob@lanl.gov
Work Telephone