Administrative Services Coordinator
Apply NowCompany: Los Angeles County Office of Education
Location: Downey, CA 90242
Description:
Salary : $98,688.00 - $122,256.00 Annually
Location : Downey, CA
Job Type: Open and Promotional
Remote Employment: Flexible/Hybrid
Job Number: 25-LAC779
Department: Business Services
Division: Controller
Opening Date: 03/24/2025
Closing Date: 4/8/2025 5:00 PM Pacific
Bulletin
An equal opportunity employer fostering a workforce that embraces and reflects
the rich diversity of Los Angeles County
Administrative Services Coordinator$8,224 to $10,188 Monthly
Insurance:
Your choice of several medical, dental, vision, and life insurance plans
To learn more, visit:
https://www.lacoe.edu
Online applications
must be submitted by:
04/08/2025
5:00 P.M. (Pacific)
Retirement:
PERS Defined Benefit Plan
Paid Time Off:
24 vacation, 15 holidays, and 12 illness days.
Join our dynamic team at the Los Angeles County Office of Education as an Administrative Services Coordinator! We're looking for an Administrative Services Coordinator to lead and innovate within our administrative units.
The Administrative Services Coordinator plans, organizes, directs, and supervises the assigned staff and operations of the administrative units such as reprographics, mail and delivery services, warehouse services, surplus, procurement, inventory control, and records management.
The Well Qualified Candidate Will Possess the Following
Knowledge:
Experience: Three years of management-level experience in reprographics, mail and delivery services, warehouse, purchasing, inventory control, and/or records management.
Additional Requirements: A valid California Driver's License and the availability of private transportation or the ability to obtain transportation between job sites is required.
Hybrid remote schedules may be available. To ensure the health and safety of its staff, LACOE may require employees to provide evidence of full vaccination against COVID-19.
Selection ProcessCandidates who meet the minimum requirements above will be invited to participate in an examination that may consist of a training and experience evaluation and a technical interview.
Contact
For information about the examination process you may send an e-mail to
Jennifer Kirkpatrick at kirkpatrick_jennifer@lacoe.edu
For general inquiries please call 562.803.8360 (Mon- Fri 8:00 am - 5:00 pm)
For complete application information, please go to https://www.lacoe.edu/pc
LACOE Personnel Commission, 9300 Imperial Hwy, EC-Annex, Downey, CA 90242
Additional InformationPending PC approval 03/20/2025.
Minimum qualifications must be met by the close of filing date. For more information, please go to https://lacoe.edu/jobs/hr/classified. For additional information on our testing procedures, please visit Applicant Resources on our website. Selection and promotion are based on a competitive examination process. Candidates who pass all exam parts are ranked according to overall exam score and placed on an eligibility (hiring) list. Vacant positions are filled from the top three ranks. Eligibility lasts for 12 months; however, additional recruitment may occur under a separate bulletin with additional candidates being merged onto the eligibility list. Some positions that involve public contact may require bilingual proficiency for which selective certification may apply (Education Code 45277.5). In addition, the eligibility list resulting from this examination may be used to fill vacancies in related job classifications for which no eligibility list exists (Education Code 45272). Veterans' Credit may be awarded for entry jobs.
Reasonable accommodations in completing an application, testing, and employment are available to individuals with disabilities. If you would like to request an accommodation, please call 562.803.8360 as early as possible.
This examination is authorized as Open and Promotional, with the promotional eligibility list taking precedence.
Recruitment ID: 25-LAC779
This announcement does not constitute an implied contract. Any part of this announcement is subject to change.
Based on full-time assignment:
01
PLEASE READ THE FOLLOWING STATEMENT: Answer the following questions as truthfully and accurately as possible. You are not expected to answer at the highest level of each of these items to be qualified.
The application will be evaluated for minimum qualifications. Your responses to the supplemental questions will also be used to determine your qualifications beyond the minimum qualification requirements for this classification in a training and experience (T&E) evaluation examination process. Referring to your application/resume, listing "see resume", or incomplete responses will NOT qualify as a response to any question. Questions that are answered in this method will be considered INCOMPLETE and may result in DISQUALIFICATION.
You are required to answer ALL of the supplemental questions as truthfully and accurately as possible. Your responses to these questions are subject to verification and may be assessed in subsequent examination parts. All experience, education, training, and certification must be included in your application in order to be considered. Any sign of deliberate misinformation or intentional exaggeration will result in disqualification from this examination process and possible bar from future employment opportunities with the Los Angeles County Office of Education (LACOE).
Select "Yes" if you have read, understood, and agree to the above statements.
Select "No" if you have read, understood, and DO NOT agree with the above statements and voluntarily withdraw your application for this position.
02
What is your highest level of education?
Please Note: Proof of education will be required. Foreign degrees and credit units require translation and equivalency
03
Please list the field in which you obtained your degree.
If no degree, list "n/a".
04
How many years of management experience do you have in reprographics, mail services, warehouse, purchasing, inventory control, and/or records management?
(Management experience includes responsibilities in assigning, scheduling, and monitoring the work of a group. This role has responsibility to hire, evaluate performance, administer disciplinary action, and approving payroll or paid time off.)
05
Please select all the areas in which you have management level experience:
06
In 500 words or less, please describe your general experience in reprographics, mail and delivery services, warehouse services, purchasing, inventory control, and/or records management.
For each related experience, please include:
a) Your job title(s)
b) Name of the organization(s)
c) Areas of experience (reprographics, mail and delivery services, warehouse, procurement, inventory control, and/or records management)
d) Job duties/responsibilities related to the job areas described above
e) Length(s) of employment
If no experience in this area, list "n/a".
07
In 500 words or less, please describe your management experience in reprographics, mail and delivery services, warehouse services, procurement, inventory control, and/or records management.
(Management experience includes responsibilities in assigning, scheduling, and monitoring the work of a group. This role has responsibility to hire, evaluate performance, administer disciplinary action, and approving payroll or paid time off.)
For each related experience, please include:
a) Your job title(s)
b) Name of the organization(s)
c) Management job duties/responsibilities related to the description above
d) Number and titles of employees supervised
e) Length(s) of employment
If no experience in this area, list "n/a".
08
To what extent have you prepared and produced memos, reports, and presentations?
09
In 300 words or less, please describe your experience preparing and producing memos, reports, and presentations.
If no experience in this area, list "n/a".
10
To what extent have you ensured staffing levels to ensure appropriate, efficient, and cost-effective operations for assigned areas of responsibility?
11
In 300 words or less, please describe your experience ensuring staffing levels to ensure appropriate, efficient, and cost-effective operations for assigned areas of responsibility.
If no experience in this area, list "n/a".
12
To what extent have you developed and maintained policies, procedures, and training materials for assigned areas of responsibility?
13
In 300 words or less, please describe your experience developing and maintaining policies, procedures, and training materials for assigned areas of responsibility.
If no experience in this area, list "n/a".
14
To what extent have you researched and recommended the acquisition of supplies, equipment, software, and services to maintain inventory and effective operations?
15
In 300 words or less, please describe your experience in researching and recommending the acquisition of supplies, equipment, software, and services to maintain inventory and effective operations.
If no experience in this area, list "n/a".
16
Do you possess a valid current driver's license?
Please note: Individuals with out of state driver's license are expected to obtain a California driver's license if selected for the position.
Required Question
Location : Downey, CA
Job Type: Open and Promotional
Remote Employment: Flexible/Hybrid
Job Number: 25-LAC779
Department: Business Services
Division: Controller
Opening Date: 03/24/2025
Closing Date: 4/8/2025 5:00 PM Pacific
Bulletin
An equal opportunity employer fostering a workforce that embraces and reflects
the rich diversity of Los Angeles County
Administrative Services Coordinator$8,224 to $10,188 Monthly
Insurance:
Your choice of several medical, dental, vision, and life insurance plans
To learn more, visit:
https://www.lacoe.edu
Online applications
must be submitted by:
04/08/2025
5:00 P.M. (Pacific)
Retirement:
PERS Defined Benefit Plan
Paid Time Off:
24 vacation, 15 holidays, and 12 illness days.
Join our dynamic team at the Los Angeles County Office of Education as an Administrative Services Coordinator! We're looking for an Administrative Services Coordinator to lead and innovate within our administrative units.
The Administrative Services Coordinator plans, organizes, directs, and supervises the assigned staff and operations of the administrative units such as reprographics, mail and delivery services, warehouse services, surplus, procurement, inventory control, and records management.
The Well Qualified Candidate Will Possess the Following
Knowledge:
- Applicable California Code, Education Code, laws, rules, and regulations
- Principles of organizational and personnel management
- Warehouse operations and management
- Fundamental concepts of employment laws, codes, and regulations, including EEO, FLSA, FMLA, and Cal/OSHA and applicable provisions of collective bargaining agreements
- Analyzing & Interpreting Data - Drawing meaning and conclusions from quantitative and/or qualitative data
- Legal & Regulatory Navigation - Understanding, interpreting, and ensuring compliance with laws and regulations
- Professional & Technical Expertise - Applying technical subject matter to the job
- Safety Focus - Showing vigilance and care in identifying and addressing health risks and safety hazards
- Using Technology - Working with electronic hardware and software applications
- Action & Results Focus - Initiating tasks and focusing on accomplishment
- Oral Communication - Engaging effectively in dialogue
- Writing - Communicating effectively in writing
- Customer Focus - Attending to the needs and expectation of customers
- Relationship Building - Establishing rapport and maintaining mutually productive relationships
- Managing Performance - Ensuring superior individual and group performance
- Allocating Resources - Prioritizing the use of fiscal and material resources to maximize organizational performance
- Project Management - Planning and tracking projects to ensure they are on-time, on budget, and achieve their objectives
- Cultural Proficiency - Modeling communications and interactions that respect and include all individuals and their languages, abilities, religions and cultures
Experience: Three years of management-level experience in reprographics, mail and delivery services, warehouse, purchasing, inventory control, and/or records management.
Additional Requirements: A valid California Driver's License and the availability of private transportation or the ability to obtain transportation between job sites is required.
Hybrid remote schedules may be available. To ensure the health and safety of its staff, LACOE may require employees to provide evidence of full vaccination against COVID-19.
Selection ProcessCandidates who meet the minimum requirements above will be invited to participate in an examination that may consist of a training and experience evaluation and a technical interview.
Contact
For information about the examination process you may send an e-mail to
Jennifer Kirkpatrick at kirkpatrick_jennifer@lacoe.edu
For general inquiries please call 562.803.8360 (Mon- Fri 8:00 am - 5:00 pm)
For complete application information, please go to https://www.lacoe.edu/pc
LACOE Personnel Commission, 9300 Imperial Hwy, EC-Annex, Downey, CA 90242
Additional InformationPending PC approval 03/20/2025.
Minimum qualifications must be met by the close of filing date. For more information, please go to https://lacoe.edu/jobs/hr/classified. For additional information on our testing procedures, please visit Applicant Resources on our website. Selection and promotion are based on a competitive examination process. Candidates who pass all exam parts are ranked according to overall exam score and placed on an eligibility (hiring) list. Vacant positions are filled from the top three ranks. Eligibility lasts for 12 months; however, additional recruitment may occur under a separate bulletin with additional candidates being merged onto the eligibility list. Some positions that involve public contact may require bilingual proficiency for which selective certification may apply (Education Code 45277.5). In addition, the eligibility list resulting from this examination may be used to fill vacancies in related job classifications for which no eligibility list exists (Education Code 45272). Veterans' Credit may be awarded for entry jobs.
Reasonable accommodations in completing an application, testing, and employment are available to individuals with disabilities. If you would like to request an accommodation, please call 562.803.8360 as early as possible.
This examination is authorized as Open and Promotional, with the promotional eligibility list taking precedence.
Recruitment ID: 25-LAC779
This announcement does not constitute an implied contract. Any part of this announcement is subject to change.
Based on full-time assignment:
- Although new employees usually begin at the first salary step, advanced salary step placement may be requested
- 24 vacation days per year
- 15 paid holidays per year
- 12 paid sick days annually
- Insurance includes health, medical, dental, vision and group life
- Retirement CALPERS combined with Social Security, and pre-tax retirement savings account options
01
PLEASE READ THE FOLLOWING STATEMENT: Answer the following questions as truthfully and accurately as possible. You are not expected to answer at the highest level of each of these items to be qualified.
The application will be evaluated for minimum qualifications. Your responses to the supplemental questions will also be used to determine your qualifications beyond the minimum qualification requirements for this classification in a training and experience (T&E) evaluation examination process. Referring to your application/resume, listing "see resume", or incomplete responses will NOT qualify as a response to any question. Questions that are answered in this method will be considered INCOMPLETE and may result in DISQUALIFICATION.
You are required to answer ALL of the supplemental questions as truthfully and accurately as possible. Your responses to these questions are subject to verification and may be assessed in subsequent examination parts. All experience, education, training, and certification must be included in your application in order to be considered. Any sign of deliberate misinformation or intentional exaggeration will result in disqualification from this examination process and possible bar from future employment opportunities with the Los Angeles County Office of Education (LACOE).
Select "Yes" if you have read, understood, and agree to the above statements.
Select "No" if you have read, understood, and DO NOT agree with the above statements and voluntarily withdraw your application for this position.
- Yes
- No
02
What is your highest level of education?
Please Note: Proof of education will be required. Foreign degrees and credit units require translation and equivalency
- No High School Diploma or GED equivalent
- High School Diploma or GED equivalent
- Some college coursework but no degree
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
03
Please list the field in which you obtained your degree.
If no degree, list "n/a".
04
How many years of management experience do you have in reprographics, mail services, warehouse, purchasing, inventory control, and/or records management?
(Management experience includes responsibilities in assigning, scheduling, and monitoring the work of a group. This role has responsibility to hire, evaluate performance, administer disciplinary action, and approving payroll or paid time off.)
- No experience
- Less than 1 year
- 1 year but less than 2 years
- 2 years but less than 3 years
- 3 years but less than 4 years
- 4 years but less than 5 years
- 5 or more years
05
Please select all the areas in which you have management level experience:
- Reprographics
- Mail and Delivery Services
- Warehouse Services
- Procurement
- Inventory Control
- Records Management
- I have no management-level experience in any of the areas listed
06
In 500 words or less, please describe your general experience in reprographics, mail and delivery services, warehouse services, purchasing, inventory control, and/or records management.
For each related experience, please include:
a) Your job title(s)
b) Name of the organization(s)
c) Areas of experience (reprographics, mail and delivery services, warehouse, procurement, inventory control, and/or records management)
d) Job duties/responsibilities related to the job areas described above
e) Length(s) of employment
If no experience in this area, list "n/a".
07
In 500 words or less, please describe your management experience in reprographics, mail and delivery services, warehouse services, procurement, inventory control, and/or records management.
(Management experience includes responsibilities in assigning, scheduling, and monitoring the work of a group. This role has responsibility to hire, evaluate performance, administer disciplinary action, and approving payroll or paid time off.)
For each related experience, please include:
a) Your job title(s)
b) Name of the organization(s)
c) Management job duties/responsibilities related to the description above
d) Number and titles of employees supervised
e) Length(s) of employment
If no experience in this area, list "n/a".
08
To what extent have you prepared and produced memos, reports, and presentations?
- I have no background in this activity
- I know what this is but I have not done it
- I have assisted others in doing this
- I have done this independently but not extensively
- I have done this as a regular part of my job duties
09
In 300 words or less, please describe your experience preparing and producing memos, reports, and presentations.
If no experience in this area, list "n/a".
10
To what extent have you ensured staffing levels to ensure appropriate, efficient, and cost-effective operations for assigned areas of responsibility?
- I have no background in this activity
- I know what this is but I have not done it
- I have assisted others in doing this
- I have done this independently but not extensively
- I have done this as a regular part of my job duties
11
In 300 words or less, please describe your experience ensuring staffing levels to ensure appropriate, efficient, and cost-effective operations for assigned areas of responsibility.
If no experience in this area, list "n/a".
12
To what extent have you developed and maintained policies, procedures, and training materials for assigned areas of responsibility?
- I have no background in this activity
- I know what this is but I have not done it
- I have assisted others in doing this
- I have done this independently but not extensively
- I have done this as a regular part of my job duties
13
In 300 words or less, please describe your experience developing and maintaining policies, procedures, and training materials for assigned areas of responsibility.
If no experience in this area, list "n/a".
14
To what extent have you researched and recommended the acquisition of supplies, equipment, software, and services to maintain inventory and effective operations?
- I have no background in this activity
- I know what this is but I have not done it
- I have assisted others in doing this
- I have done this independently but not extensively
- I have done this as a regular part of my job duties
15
In 300 words or less, please describe your experience in researching and recommending the acquisition of supplies, equipment, software, and services to maintain inventory and effective operations.
If no experience in this area, list "n/a".
16
Do you possess a valid current driver's license?
Please note: Individuals with out of state driver's license are expected to obtain a California driver's license if selected for the position.
- Yes
- No
Required Question