PROCUREMENT CONTRACTING MANAGER
Apply NowCompany: City of Miami, FL
Location: Miami, FL 33186
Description:
Salary: $93,783.25 Annually
Location : City of Miami, FL
Job Type: Full-Time
Job Number: 1226-20250324-ORIG
Department: Procurement
Opening Date: 03/24/2025
Closing Date: 4/11/2025 5:00 PM Eastern
An Equal Opportunity Employer
Nature of Work
This is advanced, professional, administrative and specialized supervisory work managing and procuring a wide variety of goods, equipment, real estate, and services.
Work involves supervising the major procurement operations for a division or a commodity team, which may will include the procurement of goods, services, equipment, professional services, real estate, and construction contracts for capital and public works improvement projects of the City. Work requires specialized knowledge to evaluate and approve procurement methods applied by professional contracting officers to ensure compliance with Federal, State, and Local laws governing public procurement in addition to governmental ethical principals and standards. Work also involves assessing the workflow of the day to day procurement operations of the division or commodity team and reallocating resources to meet procurement demands and ensure best practices; developing goals by establishing program plans and levels of services and evaluating progress towards their accomplishments; and preparing complex bid/proposal specifications, and scope of work or services.
The incumbent exercises a considerable degree of independent judgment and professional managerial knowledge in planning and supervising the department's procurement operations. The incumbent must possess extensive technical expertise in assuring the integrity of contracting processes, accountability, and clear audit trails. Employee is expected to make independent decisions in conformance with applicable laws, rules, and regulations governing the public procurement of general government commodities and services, which may include construction and professional service contracts, as well as standard public purchasing policies and procedures.
The employee will lead/participate on city-wide strategic sourcing initiatives which may include cross-functional teams to identify and recommend opportunities for strategic sourcing as it relates, but not limited to: the purchase of goods, equipment, and general/standard services, and professional services, negotiate pricing and terms and conditions for complex and high-risk agreements, lead change management efforts and adoption of new processes as it relates to the acquisition of strategically sourced goods and services; performs continuing supplier contractual relationship management in order to ensure that both the supplier and City is in compliance with the terms, conditions, and prices of a contract; assess how well strategically sourced contracts/agreements are meeting City requirements; as part of contract implementation, ensures that the procurement methodology or source selection is the most effective and efficient methodology utilized and evaluates new methods and tools for conducting strategic sourcing initiative.
This employee receives general supervision from the Department Director or Assistant Director. Supervision is exercised over various levels of professional contracting officers and assistants.
Essential Functions
Receives, examines, and/or processes requisitions for assigned commodities and equipment.
Examines and reviews complex bid/proposal specifications or scope of work/services and/or contract terms for goods, services, and equipment to be procured on a competitive basis including professional services and complex real estate procurements.
Plans specific short- and long-range commodity objectives.
Prepares price sheets or schedule of values for goods, services, and real estate.
Oversees professional contracting officers, specialized support staff, assistants, and subordinate administrative employees in accordance with the general policies established by the Department Director.
Organizes and administering various procurement activities, such as small sources, emergency purchases, informal purchases and formal purchases (i.e., Invitations for Bid(s), Requests for Proposals, Request for Qualifications, Request for Letters of Interest or other procurement documents), for the purchase of commodities, supplies, and general/standard services, including professional/personal services and real estate related services
Evaluates and supervises vendor performance based on knowledge of prices, delivery, and information received from End-User departments and Project Managers relative to product/work provided and makes recommendations for vendor participation in future solicitations.
Evaluates and approves procurement methods applied in the purchasing of goods, services, and equipment; obligates expenditure of City funds for purchase of goods, services, and equipment.
Prepares bid tabulations and evaluation criteria sheet for evaluation selection committee members, schedules, attendance, and records pre-bid/proposal conferences, bid openings and evaluation selection committee meetings, negotiates complex lease agreements, makes award recommendations for City owned property, completes purchase transactions, prepares procurement related events such as Industry Days to complete large procurements, preparing and ensuring that purchase orders or contracts are processed and that proper records are completed for public record.
Creates Blanket Agreements (Purchase Orders) for resulting awarding contracts.
Prepares the agenda package (including resolution) for City Commission actions.
Monitors and maintains contracts and contract/bid files.
Compares costs and evaluates quality and suitability of commodities and services.
Meets with Project Managers and/or End-User departments to discuss specifications submitted by the End-User and/or Project Manager.
Communicates with vendors.
Conducts market research to determine best source, new sources, market conditions and trends.
Resolves contract disputes between suppliers and user departments.
Prepares correspondence and conducts interviews with administrative officers and suppliers on matters related to purchases.
Develops a broad and diversified program of procurement services and activities to meet external and internal customer needs.
May assist strategically in the preparation and administration of the department's budget and development of the department's strategic plan.
Establishes, reviews, and coordinates procedures to maximize delivery of services to City departments and to improve City procurement practices.
Makes recommendations regarding hiring, discipline and promotion of subordinates, authorizes leave, evaluates and rates employee performance. May train other procurement staff.
May be assigned special projects, as necessary.
Performs other related work, as required.
Minimum Requirements
Bachelor's degree and four (4) years experience in professional purchasing or legal contract administration is required. Two (2) years experience in a related supervisory capacity is required. A Valid Driver's License (equivalent to a Florida Class E) from any state may be utilized upon application, however prior to appointment a State of Florida Driver's License (Class E or higher) must be presented to the Department of Employee Relations.
OR
Equivalent combination of education and experience beyond a high school diploma or its equivalent and two (2) years of the required experience.
SPECIAL REQUIREMENTS:
Qualified applicants are required to be certified as a CPPB (Certified Professional Public Buyer), CPPO (Certified Public Purchasing Officer), or a CPM (Certified Purchasing Manager) within 24 months from the date of hire, which is required to be maintained throughout employment in this classification. Additionally, employees must obtain a Real Estate License before achieving permanent status and keep it current while employed in this role.
NOTE 1:
Depending on the needs of the hiring department and scope of work to be performed, a degree, certification, license, or experience in a specialized field may be required to be obtained prior to the completion of the probationary period and maintained valid while employed in the classification.
NOTE 2:
Real Estate License is highly desirable.
Documentation Requirements
PLEASE READ CAREFULLY.
Applicants, including City of Miami employees, must upload and submit attached copies of the following documents with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile but they will not attach automatically and you will be deemed ineligible without the proper documentation.
ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT.
THE FOLLOWING DOCUMENTS ARE REQUIRED AT TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF:
1. Bachelor's degree. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*.
Translations of diploma/degrees are not accepted. If degree/diploma does not reflect the academic major on its face, transcripts indicating degree completion must be submitted. Audit/Academic reports are not accepted as substitutions for college transcripts.
To qualify under the equivalency clause, applicant must provide proof of education in one or more of the following applicable forms: copy of high school diploma or equivalent, transcript showing at least 60 college credits, Associate's degree, or higher.
2. Copy of valid Driver's License from any state (Equivalent to a State of Florida Class E) may be utilized upon application, however, a State of Florida Driver's License (Class E or higher) is required at time of appointment and must be maintained valid throughout employment.
*Approved Credential Evaluation Agencies:
Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by:
For additional list of approved credential evaluation agencies visit the
It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear and legible for eligibility determination or risk being disqualified.
Applicants, including City of Miami employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes are not required and will not be reviewed in place of the employment application.
It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications, when submitting application(s), failure to do so may result in disqualification.
Applicants must provide a valid email address in order to receive notification of eligibility.
Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (Member 4) and the applicable FDVA- Veteran's Preference Certification Form(s) in accordance with rule 55A-7.013 - Documentation of Preference Claim, must be submitted with the employment application.
FDVA Certification Forms: Please complete the applicable Veterans' Preference Certification Form(s). Form(s) must be uploaded with your employment application along with acceptable proof of veterans' preference.
Form VP1:
Form VP2:
Form VP3:
Selection Preference for City Residents: In accordance with APM 2-02, applicants for classified positions who are City of Miami residents and new hires will receive preference in selection from interview ranking bands provided that any two (2) of the following documents are submitted with the employment application and again at time of interview:
A. Utility bill dated within 60 days of the date of submission
B. Valid Florida Driver License or State-issued I.D.
C. Property Tax Statement dated within 1 year of the date of submission
D. Properly executed valid lease agreement
E. Homestead Exemption dated within 1 year of the date of submission
F. Motor Vehicle Registration dated within 90 days of the date of submission
G. Official school records or transcripts, dated within 90 days of the date of submission
H. W-2 (or 1099) Tax Form dated within 1 year of the date of submission
City of Miami residents are granted selection preference over non-City of Miami residents within the same ranking band resulting from an interview process.
Selection Preference: Selection preference within the same ranking band resulting from an interview process will be granted in the following order: 1) preference eligible veterans, 2) active City of Miami employees, 3) City of Miami residents, 4) all others.
OPEN/NON-COMPETITIVE
An Equal Opportunity Employer
01
Have you attached a copy of your high school diploma or its equivalent or higher and/or transcript plus a foreign credential evaluation report (if applicable) from an agency recognized as specified in the job announcement? Your diploma(s) and/or transcripts MUST be uploaded with your application for employment before the closing date. If not, your application will be deemed ineligible.
02
Have you submitted a copy of your valid driver license (Equivalent to a State of Florida Class E or higher) as specified in the job announcement, which MUST be uploaded with your application by the closing date? If not, please be aware that your application will be deemed ineligible.
Required Question
Location : City of Miami, FL
Job Type: Full-Time
Job Number: 1226-20250324-ORIG
Department: Procurement
Opening Date: 03/24/2025
Closing Date: 4/11/2025 5:00 PM Eastern
An Equal Opportunity Employer
Nature of Work
This is advanced, professional, administrative and specialized supervisory work managing and procuring a wide variety of goods, equipment, real estate, and services.
Work involves supervising the major procurement operations for a division or a commodity team, which may will include the procurement of goods, services, equipment, professional services, real estate, and construction contracts for capital and public works improvement projects of the City. Work requires specialized knowledge to evaluate and approve procurement methods applied by professional contracting officers to ensure compliance with Federal, State, and Local laws governing public procurement in addition to governmental ethical principals and standards. Work also involves assessing the workflow of the day to day procurement operations of the division or commodity team and reallocating resources to meet procurement demands and ensure best practices; developing goals by establishing program plans and levels of services and evaluating progress towards their accomplishments; and preparing complex bid/proposal specifications, and scope of work or services.
The incumbent exercises a considerable degree of independent judgment and professional managerial knowledge in planning and supervising the department's procurement operations. The incumbent must possess extensive technical expertise in assuring the integrity of contracting processes, accountability, and clear audit trails. Employee is expected to make independent decisions in conformance with applicable laws, rules, and regulations governing the public procurement of general government commodities and services, which may include construction and professional service contracts, as well as standard public purchasing policies and procedures.
The employee will lead/participate on city-wide strategic sourcing initiatives which may include cross-functional teams to identify and recommend opportunities for strategic sourcing as it relates, but not limited to: the purchase of goods, equipment, and general/standard services, and professional services, negotiate pricing and terms and conditions for complex and high-risk agreements, lead change management efforts and adoption of new processes as it relates to the acquisition of strategically sourced goods and services; performs continuing supplier contractual relationship management in order to ensure that both the supplier and City is in compliance with the terms, conditions, and prices of a contract; assess how well strategically sourced contracts/agreements are meeting City requirements; as part of contract implementation, ensures that the procurement methodology or source selection is the most effective and efficient methodology utilized and evaluates new methods and tools for conducting strategic sourcing initiative.
This employee receives general supervision from the Department Director or Assistant Director. Supervision is exercised over various levels of professional contracting officers and assistants.
Essential Functions
Receives, examines, and/or processes requisitions for assigned commodities and equipment.
Examines and reviews complex bid/proposal specifications or scope of work/services and/or contract terms for goods, services, and equipment to be procured on a competitive basis including professional services and complex real estate procurements.
Plans specific short- and long-range commodity objectives.
Prepares price sheets or schedule of values for goods, services, and real estate.
Oversees professional contracting officers, specialized support staff, assistants, and subordinate administrative employees in accordance with the general policies established by the Department Director.
Organizes and administering various procurement activities, such as small sources, emergency purchases, informal purchases and formal purchases (i.e., Invitations for Bid(s), Requests for Proposals, Request for Qualifications, Request for Letters of Interest or other procurement documents), for the purchase of commodities, supplies, and general/standard services, including professional/personal services and real estate related services
Evaluates and supervises vendor performance based on knowledge of prices, delivery, and information received from End-User departments and Project Managers relative to product/work provided and makes recommendations for vendor participation in future solicitations.
Evaluates and approves procurement methods applied in the purchasing of goods, services, and equipment; obligates expenditure of City funds for purchase of goods, services, and equipment.
Prepares bid tabulations and evaluation criteria sheet for evaluation selection committee members, schedules, attendance, and records pre-bid/proposal conferences, bid openings and evaluation selection committee meetings, negotiates complex lease agreements, makes award recommendations for City owned property, completes purchase transactions, prepares procurement related events such as Industry Days to complete large procurements, preparing and ensuring that purchase orders or contracts are processed and that proper records are completed for public record.
Creates Blanket Agreements (Purchase Orders) for resulting awarding contracts.
Prepares the agenda package (including resolution) for City Commission actions.
Monitors and maintains contracts and contract/bid files.
Compares costs and evaluates quality and suitability of commodities and services.
Meets with Project Managers and/or End-User departments to discuss specifications submitted by the End-User and/or Project Manager.
Communicates with vendors.
Conducts market research to determine best source, new sources, market conditions and trends.
Resolves contract disputes between suppliers and user departments.
Prepares correspondence and conducts interviews with administrative officers and suppliers on matters related to purchases.
Develops a broad and diversified program of procurement services and activities to meet external and internal customer needs.
May assist strategically in the preparation and administration of the department's budget and development of the department's strategic plan.
Establishes, reviews, and coordinates procedures to maximize delivery of services to City departments and to improve City procurement practices.
Makes recommendations regarding hiring, discipline and promotion of subordinates, authorizes leave, evaluates and rates employee performance. May train other procurement staff.
May be assigned special projects, as necessary.
Performs other related work, as required.
Minimum Requirements
Bachelor's degree and four (4) years experience in professional purchasing or legal contract administration is required. Two (2) years experience in a related supervisory capacity is required. A Valid Driver's License (equivalent to a Florida Class E) from any state may be utilized upon application, however prior to appointment a State of Florida Driver's License (Class E or higher) must be presented to the Department of Employee Relations.
OR
Equivalent combination of education and experience beyond a high school diploma or its equivalent and two (2) years of the required experience.
SPECIAL REQUIREMENTS:
Qualified applicants are required to be certified as a CPPB (Certified Professional Public Buyer), CPPO (Certified Public Purchasing Officer), or a CPM (Certified Purchasing Manager) within 24 months from the date of hire, which is required to be maintained throughout employment in this classification. Additionally, employees must obtain a Real Estate License before achieving permanent status and keep it current while employed in this role.
NOTE 1:
Depending on the needs of the hiring department and scope of work to be performed, a degree, certification, license, or experience in a specialized field may be required to be obtained prior to the completion of the probationary period and maintained valid while employed in the classification.
NOTE 2:
Real Estate License is highly desirable.
Documentation Requirements
PLEASE READ CAREFULLY.
Applicants, including City of Miami employees, must upload and submit attached copies of the following documents with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile but they will not attach automatically and you will be deemed ineligible without the proper documentation.
ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT.
THE FOLLOWING DOCUMENTS ARE REQUIRED AT TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF:
1. Bachelor's degree. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*.
Translations of diploma/degrees are not accepted. If degree/diploma does not reflect the academic major on its face, transcripts indicating degree completion must be submitted. Audit/Academic reports are not accepted as substitutions for college transcripts.
To qualify under the equivalency clause, applicant must provide proof of education in one or more of the following applicable forms: copy of high school diploma or equivalent, transcript showing at least 60 college credits, Associate's degree, or higher.
2. Copy of valid Driver's License from any state (Equivalent to a State of Florida Class E) may be utilized upon application, however, a State of Florida Driver's License (Class E or higher) is required at time of appointment and must be maintained valid throughout employment.
*Approved Credential Evaluation Agencies:
Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by:
- An accredited four-year college or university in the United States, OR
- A current member of the National Association of Credential Evaluation Services (NACES), OR
- A current member of the Association of International Credential Evaluators (AICE), OR
- A recognized Professional Organization
For additional list of approved credential evaluation agencies visit the
It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear and legible for eligibility determination or risk being disqualified.
Applicants, including City of Miami employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes are not required and will not be reviewed in place of the employment application.
It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications, when submitting application(s), failure to do so may result in disqualification.
Applicants must provide a valid email address in order to receive notification of eligibility.
Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (Member 4) and the applicable FDVA- Veteran's Preference Certification Form(s) in accordance with rule 55A-7.013 - Documentation of Preference Claim, must be submitted with the employment application.
FDVA Certification Forms: Please complete the applicable Veterans' Preference Certification Form(s). Form(s) must be uploaded with your employment application along with acceptable proof of veterans' preference.
Form VP1:
Form VP2:
Form VP3:
Selection Preference for City Residents: In accordance with APM 2-02, applicants for classified positions who are City of Miami residents and new hires will receive preference in selection from interview ranking bands provided that any two (2) of the following documents are submitted with the employment application and again at time of interview:
A. Utility bill dated within 60 days of the date of submission
B. Valid Florida Driver License or State-issued I.D.
C. Property Tax Statement dated within 1 year of the date of submission
D. Properly executed valid lease agreement
E. Homestead Exemption dated within 1 year of the date of submission
F. Motor Vehicle Registration dated within 90 days of the date of submission
G. Official school records or transcripts, dated within 90 days of the date of submission
H. W-2 (or 1099) Tax Form dated within 1 year of the date of submission
City of Miami residents are granted selection preference over non-City of Miami residents within the same ranking band resulting from an interview process.
Selection Preference: Selection preference within the same ranking band resulting from an interview process will be granted in the following order: 1) preference eligible veterans, 2) active City of Miami employees, 3) City of Miami residents, 4) all others.
OPEN/NON-COMPETITIVE
An Equal Opportunity Employer
- Medical Insurance
- Dental
- Comprehensive Vision
- Pre-Paid Legal Services, Identity Theft Protection, (eligible for enrollment after completing 90-day waiting period)
- Paid Leave (Vacation, Ill time, holidays, bereavement)
- Life Insurance
- Defined benefit pension plan
- Options for deferred comp, credit union membership, and supplemental life insurance.
- Tuition reimbursement
01
Have you attached a copy of your high school diploma or its equivalent or higher and/or transcript plus a foreign credential evaluation report (if applicable) from an agency recognized as specified in the job announcement? Your diploma(s) and/or transcripts MUST be uploaded with your application for employment before the closing date. If not, your application will be deemed ineligible.
- Yes
- No
02
Have you submitted a copy of your valid driver license (Equivalent to a State of Florida Class E or higher) as specified in the job announcement, which MUST be uploaded with your application by the closing date? If not, please be aware that your application will be deemed ineligible.
- Yes
- No
Required Question