Special Projects Manager (BuildSA Support)

Salary: $77,910.30 - $116,865.58 Annually
Location : 78216, TX
Job Type: 4A Full-Time
Job Number: 2025-00915
Department: Development Services
Opening Date: 03/24/2025
Closing Date: 4/6/2025 11:59 PM Central
Grant Funded: No
FLSA Status: Exempt

Job Summary

Under administrative direction, is responsible for managing and coordinating complex administrative projects or activities that require a high degree of specialized knowledge. Conducts research, provides data, makes recommendations, and implements solutions to achieve project
goals and objectives. Exercises direct supervision over assigned staff.
This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Work Location
Development Services; 1901 S. Alamo St., San Antonio, TX (78207)

Work Hours
7:45 a.m. - 4:30 p.m., Monday - Friday
Essential Job Functions

• Manages and coordinates projects and activities between various divisions, City departments, public agencies, and/or private sector representatives.
• Seeks and evaluates information from a variety of sources; provides specialized reports as requested by management.
• Oversees coordination between divisions/departments throughout
  duration of projects.
• Prepares and delivers presentations.
• Coordinates and prepares reports and correspondence in response to requests for information from City Manager's Office and Mayor & Council
  Offices; may also prepare City Council agenda material such as ordinances, council memos, etc.
• Suggests and implements management solutions to address new or ongoing problems within department or division.
• May assist in preparing and monitoring of annual departmental or divisional budget.
• Serves as departmental/divisional representative at conferences and meetings.
• May supervise, train, and evaluate staff, with continuous conversations, listening and communicating through various methods.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Bachelor's Degree from an accredited college or university. A Master's Degree is highly desirable.
• Three (3) years of increasingly responsible experience in planning, business, finance, or a related field.
• Two (2) years of supervisory experience.

Preferred Qualifications

• Experience with providing application support, to include troubleshooting and issue resolution.
• Experience with preparing and delivering thorough and effective training presentations.
• Experience with utilizing Microsoft Excel for compiling data, performing analysis, and reporting.
• Experience with cross functional collaboration; this position will require collaboration with all internal and external stakeholders to include all DSD business areas, as well as other City and non-City Departments.
• Experience in any of the following areas: Code Enforcement, Building Permitting, Land Development/Entitlement.
• Ability to adapt to change and work in a fast-paced environment.

Application Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

• Knowledge of administrative and management practices.
• Knowledge of research techniques, methods, and procedures.
• Knowledge of presentation requirements and methods.
• Knowledge of accounting methods, practices, and procedures.
• Knowledge of public administration practices and local government issues.
• Skill in utilizing a personal computer and associated software programs.
• Ability to operate a computer and other basic office equipment.
• Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in
  support of goals.
• Ability to prepare clear and concise administrative and financial reports.
• Ability to interpret and apply Federal, State and local policies, procedures, laws, and regulations.
• Ability to implement policies and procedures.
• Ability to communicate clearly and effectively.
• Ability to establish and maintain effective working relationships with employees, management and the general public.
• Ability to perform all the physical requirements of the position, with or without accommodations.
• Working conditions are primarily inside an office environment with occasional exposure to hazardous materials, bodily fluids, infectious
  diseases and unfavorable fumes, vapors and odors.

Benefits Information
The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

Note:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information
The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.
01

Are you a current regular full time or part time CoSA employee?

• Yes - I am a Full Time City Employee.
• Yes - I am a Part Time City Employee.
• No - I am not a Full Time or Part Time City Employee.

02

Are you a veteran or active member of the armed forces?

• Yes
• No

03

Are you a San Antonio Ready to Work Program (SAR2W) or Train for Jobs San Antonio Program (TfJSA) participant?

• Yes - SA Ready to Work Program
• Yes - Train for Jobs SA Program
• Yes - Both Programs
• No

04

Do you have a valid Driver's License?

• Yes
• No

05

What best describes your highest level of education at the end of the current semester?

• Some High School
• High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
• 30+ completed semester hours (credits) from an accredited college or university
• 60+ completed semester hours (credits) from an accredited college or university
• Associate's Degree from an accredited college or university
• 90+ completed semester hours (credits) from an accredited college or university
• 120+ completed semester hours (credits) from an accredited college or university
• Bachelor's Degree from an accredited college or university
• Master's Degree from an accredited college or university
• PhD, JD, or other Post Graduate Degree from an accredited college or university
• None of the above

06

How many years of increasingly responsible professional experience do you have in planning, business, finance, or related field?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years
• 11 years
• 12 years
• 13 years
• 14 years
• 15 years +

07

How many years of supervisory experience do you have?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years +

08

How many years of experience do you have working with software implementations, including gathering requirements?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years +

09

How many years of experience do you have in municipal government, business, or a related field?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years +

10

How many years of experience do you have in preparing and delivering organizational training?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years or more

11

How many years of experience do you have working with Accela?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years or more

12

Select the response that best reflects the strength of your abilities with Microsoft Excel:

• No Experience or Exposure
• Beginner - familiar with some functions, able to utilize a smaller subset of those functions. (able to read and edit spreadsheets and write basic arithmetic formulas)
• Intermediate - familiar with most functions, able to utilize a robust subset of those functions. (able to manipulate data by creating graphs, pivot tables, and using filters)
• Advanced - familiar with nearly all functions, able to utilize nearly all functions. (able to perform analysis using more complex formulas such as If, Vlookup, Index/Match, Data Model, or What-If Analysis such as Goal Seek)
• Expert - familiar with and able to utilize all functions. (able to perform all previously listed examples in addition to the automation of workflows through the use of VBA scripts/macros)

13

Select any of the following business areas that you have experience with:

• Code Enforcement.
• Building Permitting.
• Land Development/Entitlement.
• None of the above.

14

Select any of the following items in which you have experience:

• Troubleshooting software/application issues
• Providing technical support to end users
• Gathering / interpreting business requirements that result in system updates/changes
• Using a personal computer and associated software
• Writing, running or interpreting SQL queries
• Utilizing Microsoft Excel for compiling data, performing analysis, and reporting.
• Preparing and delivering thorough and effective training presentations.
• Cross collaborating with both internal and external stakeholders
• None of the above

15

Describe your experience in detail regarding collaborating in a team environment. What methods do you use to effectively communicate, and how do you ensure a favorable outcome when there are competing interests from multiple stakeholders? If you do not have experience, answer "n/a".
16

Describe your experience with software development life cycle processes, such as software implementation, gathering requirements, testing, and maintenance of the application. Provide specific examples of your experience. If you do not have experience, answer "n/a"
17

Describe details for at least one type of formal presentation or training you have conducted. If you do not have experience, answer "n/a".
18

List any of the certifications you currently have:
19

I acknowledge that this position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

• I acknowledge

20

I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at AskHR@sanantonio.gov or 210-207-8705. I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.

• I acknowledge.

Required Question